Consolidated Review Federal Program Monitoring

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Consolidated Review(Federal Program Monitoring)

• Presented by Susan Popielski
• Federal Program Review Manager

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Online Federal Program Monitoring

• The process has not changed!
• The monitoring instrument is now electronically
  completed on FEDMONITOR.
• 08-09 will be year 4 of the online review system,
  so all LEAs have gone through the process!
• Usernames and passwords for 2008-2009 districts
  will be emailed to superintendents by the end of
  next December.

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Online Federal Programs Monitoring UPDATES

• The review instrument currently used is based on
  USDEs monitoring tool used to monitor SEAs and
  LEAS.
• This instrument is posted on DFPs web site under
  consolidated review and is also loaded on
  FedMonitor.
• 2 new documents posted on DFPs web site to
  assist you in understanding the monitoring
  process and Fedmonitor system.

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Online Federal Programs Monitoring Process

• District personnel complete the online instrument
  30 days prior to the monitor site visit
• Monitor will review the instrument after it has
  been submitted by the District
• Monitor will conduct site visit and verify the
  information submitted by the District.
  Information reviewed will be from the current
  program year.
• You should have all Fed Program staff and parents
  available during the review.

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Online Federal Programs Monitoring Process

• Monitor will complete the instrument online,
  ensuring all boxes are checked, comments are
  added where appropriate and lock the instrument.
• LEAs have access to locked documents using the
  same username/password provided by DFP.
• LEAs and the Division staff receive notification
  via email confirming the document has been
  locked.

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Online Federal Programs Monitoring Process

• At the end of the successful visit, a letter will
  go out to the District from Renee Palakovic,
  Division of Federal Programs

• This letter will provide tangible proof of
  program compliance with statutes, regulation and
  guidance

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Online Federal Programs Monitoring Process

• All monitoring reports are reviewed by RCs.
• If there are citations, LEAs will develop a
  corrective action plan within a specific
  timeframe as directed by your RC.
• This corrective plan is to be sent to the DFP by
  the given deadline.
• There will be a follow-up to ensure
  implementation of this corrective action plan is
  taking place.
• Your RC may conduct a site visit to provide
  technical assistance.
• You will receive a final letter of compliance
  when all corrective action has taken place.

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Purpose of Federal Program Monitoring

• Demonstrate Compliance with Federal Law
• and
• Avoid Possible Audit Exceptions

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Frequency of Federal Program Monitoring

• Current Cycle 2007-2008 it is updated on web
• Charter Schools now have their own 3 year cycle.
• One time per three year cycle
• Between January and the end of May
• Monitor and District will mutually agree on the
  date. Let monitor know what dates work for your
  LEA.

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Preparing for the Visit

• Responsibility of Division of Federal Programs
• Notification Letter to Districts
• Provide Monitor Assignments
• Copies of notification letters to assigned
  Monitors
• Provide Monitor Training

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Preparing for the Visit

• District responsibility key to success!
• Stay in touch with assigned monitor
• Have current consolidated application and
  schoolwide, school improvement parent
  involvement plans available
• Organize program data by program requirement
  documentation!
• All federal program managers on site
• Have Title 1 parents available

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Federal Program Monitors

• About the monitors
• They are retired educators
• Almost all of them are retired federal program
  employees
• They are trained by the DFP staff on changes and
  new requirements in NCLB .

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Online Federal Program Monitoring

• Link to access the web site https//www.leaderserv
  ices.Com/_fedmonitor/
• Usernames and passwords will be mailed to the
  superintendents in each of the districts to be
  monitored during the 2008-2009 year
• User guide, web site link, cycle lists and copies
  of review instruments are posted on the division
  of federal programs web site

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Questions?
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Contact Information

• Susan Popielski
• Monitoring Manager
• Pennsylvania Department of Education
• [phone]
• spopielski_at_state.pa.us