Kansas CVISN Program Plan

1
Kansas CVISNProgram Plan
June 2000
2
Section 1

• CVISN Definition
• Table of Content
• Executive Summary
• Signature Page

3
CVISN Definition

• What is the definition of CVISN? The term CVISN
  (Commercial Vehicle Information Systems and
  Networks) refers to the collection of information
  systems and communications networks that support
  commercial vehicle operations (CVO). These
  include information systems owned and operated by
  governments, motor carriers, and other
  stakeholders. The Federal Highway Administration
  (FHWA) CVISN program is not trying to create a
  new information system, but rather to create a
  way for existing and newly designed systems to
  exchange information through the use of standards
  and available communications infrastructure. The
  CVISN program provides a framework or
  architecture that will enable government
  agencies, the motor carrier industry, and other
  parties engaged in CVO safety assurance and
  regulation to exchange information and conduct
  business transactions electronically. The goal
  of the CVISN program is to improve the safety and
  efficiency of commercial vehicle operations.
• The CVISN Architecture is the CVO part of the
  National Intelligent Transportation Systems (ITS)
  Architecture. It includes standards for
  communications technologies such as electronic
  data interchange (EDI) and dedicated short range
  communication (DSRC). These standards are being
  developed to promote interoperability and
  efficiency. The Transportation Equity Act for
  the 21st Century (TEA-21) requires that ITS
  projects funded from the Highway Trust Fund must
  be consistent with the National ITS Architecture
  and applicable standards.
• Introductory Guide to CVISN
• POR-99-7186
• Preliminary Version P.1 May 1999
• Johns Hopkins University - Applied Physics Lab

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Table of Content

• Section 1 CVISN Definition
• Table of Content
• Executive Summary
• Signature Page
• Section 2 Mission Statement
• Introduction
• Organization Structure
• Program Goals
• Definition of CVISN Level 1 Deployment
• Section 3 Program Areas
• Entire Work Breakdown Structure
• Section 4 Projects
• Section 5 Key Features
• Network Diagram of Kansas
• Section 6 Milestones
• Funding
• Section 7 Products
• Deliverables
• Appendix 1 - Coach

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Executive Summary

• The Mission of the Kansas CVISN program is to
  create an information network using advanced
  technology that will enhance efficiency, safety,
  compliance and enforcement for commercial vehicle
  operations. The information network includes the
  exchange of ideas between the government partners
  and the motor carrier industry. CVISN
  initiatives to be undertaken will promote the
  economic well being of Kansas by facilitating the
  movement of goods for business and industry.
  State agencies in Kansas are dedicated to the
  application of cost-effective intelligent
  transportation technologies and streamlining
  existing processes that will improve
  transportation safety and administrative
  efficiency of both motor carriers and the state.
  CVISN is a collection of state, federal and
  private sector information systems and
  communication networks that support commercial
  vehicle operations. Kansas CVISN Program
  consists of three major program areas
• 1. Safety Projects
• 2. Credentials Projects
• 3. Electronic Screening Projects
• Each of these program areas are detailed in this
  report and specific projects are outlined for
  implementation as part of the Kansas CVISN
  program.
• Kansas CVISN Program is administered by an
  Inter-Agency Coordinating Group, including the
  Kansas Department of Transportation, Kansas
  Department of Revenue, Kansas Highway Patrol,
  Kansas Corporation Commission, Division of
  Information Systems and Communications, Kansas
  Motor Carrier Association, Kansas Turnpike
  Authority, Federal Motor Carrier Safety
  Administration and Information Network of Kansas.
  A combination of State and Federal funding
  supports the program.
• CVISN Champions are System Architect Leo
  Luttjohann and Program Manager Ken Gudenkauf.
  Carrier Groups are represented by the Kansas
  Motor Carriers Association.

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Kansas CVISN Program PlanApproval Signatures

• Commitment is key to the success of the Kansas
  CVISN Program. Through their endorsement this
  page represents the commitment of the following
  individuals and their organization and/or
  agencys support of this project. - This
  signature page will be completed after the June
  CVISN Design Workshop.

. . Kansas
Department of Transportation E. Dean Carlson,
Secretary
. . Kansas
Department of Revenue Karla Pierce, Secretary
. . Kansas
Highway Patrol Col. Don Brownlee, Superintendent
. . Kansas
Corporation Commission John Wine, Commission
Chair
. . Division of
Information Systems and Communications Donald C.
Heiman, Director
. . Kansas
Motor Carrier Association Tom Whitaker, Interim
Executive Director
. . Kansas
Turnpike Authority Michael L. Johnston,
President/CEO
. . Information
Network of Kansas Debra Luling, General Manager
Agencies that have previously supported the
Kansas CVO Business Plan
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Section 2
Mission Statement Introduction Organization
Structure CVISN Program Goals Definition of
CVISN Level 1 Deployment
8
Mission Statement

• The mission of the Kansas Intelligent
  Transportation System for Commercial Vehicle
  Operations (ITS/CVO) program is to create an
  information network using advanced technology
  that will enhance efficiency, safety, compliance
  and enforcement for commercial vehicle operations
• The information network includes the exchange of
  ideas between the government partners and the
  motor carrier industry. As new technologies and
  improved software become available, this
  cooperative exchange of information will be
  utilized to evaluate processes and technologies
  to determine deployment initiatives that improve
  commercial vehicle operations. Initiatives to be
  undertaken will promote the economic well being
  of Kansas by facilitating the movement of goods
  for business and industry. The design of CVISN
  allows for national and regional electronic
  exchange of data and information. State agencies
  in Kansas are dedicated to the application of
  cost-effective intelligent transportation
  technologies and streamlining existing processes
  that will improve transportation safety and
  administrative efficiency of both the motor
  carriers and state.
• In March 2000 the Kansas Department of
  Transportation completed a Statewide ITS Plan
  (KITS) and have categorized all ITS projects
  under the KITS Planning Process. This plan
  recognizes CVISN and has defined a program area
  within the statewide plan to address ITS/CVO
  activities. The Statewide ITS plan addressed
  CVO, Rural and Urban ITS projects and focused on
  mainstreaming ITS into the KDOT business
  structure. KITS follows the State Transportation
  Improvement Program (STIP) process. The
  Statewide ITS plan has an evaluation phase that
  will occur in 2002.

Introduction
2-1
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CVISN Program Organization
2-2
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CVISN Supporting Agencies
Kansas Turnpike Authority
Information Network of Kansas
Kansas Motor Carrier Association
Federal Motor Carrier Safety Administration
2-3
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ITS/CVO Architecture as part of the National
Architecture
2-4
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ITS/CVO Architecture as part of the National
Architecture
2-5
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Program Goals

• Improve freight mobility.
• Reduce administrative burden on motor carriers
  and state agencies.
• Increase compliance to motor carrier regulations.
• Improve safety through reduced congestion.
• Better use of enforcement and technology
  resources.
• Conduct safety inspections on At Risk motor
  carriers.
• Improve administration of credentials statewide.
• Preserve infrastructure.
• Meet Level 1 CVISN Deployment as shown on Page
  2-7.
• Taking on the CVISN Program sets in motion a
  mixture of projects that deploy utility and
  performance in the three major functional areas,
  as shown in the figure below.

Safety
Credentials
Electronic Screening
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Definition of CVISN Level 1 Deployment

• An organizational framework for cooperative
  system development has been established among
  state agencies and motor carriers.
• A State CVISN System Design has been established
  that conforms to the CVISN Architecture and can
  evolve to include new technology and capabilities
• All the following elements of three capability
  areas have been implemented using applicable
  architectural guidelines, operational concepts
  and standards
• Safety Information Exchange
• ASPEN (or equivalent) at all major inspection
  sites 1
• Connection to SAFER 2
• CVIEW (or equivalent) for snapshot exchange
  within state and to other states
• Credentials Administration
• Automated processing (i.e. carrier application,
  state application processing, credential
  issuance, fuel tax filing) of at least IRP IFTA
  credentials ready to extend to other credentials
  (intrastate, titling, OS/OW, carrier
  registration, HAZMAT). Note Processing does not
  included e-payment. 3
• Connection to IRP IFTA Clearinghouses 4
• At least 10 of the transaction volume handled
  electronically ready to bring on more carriers
  as carriers sign up ready to extend to branch
  offices where applicable
• Electronic Screening
• Implemented at a minimum of one fixed or mobile
  inspection site
• Ready to replicate at other sites
• 1 Kansas uses ASPEN
• 2 Kansas is currently connecting to SAFER
• 3 Kansas currently accepts electronic permitting

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Section 3
CVISN Program Areas Safety Information
Exchange Credential Administration Electronic
Screening Entire Work Breakdown Structure
16
CVISN Program Areas

• Safety Information Exchange
• CVIEW - Planning
• PRISM - Future
• Accident Reporting - Future
• Credential Administration
• IRP Clearinghouse - Completed
• Permit Batch Processing - Completed
• Internet Application for Permits - Started
• Electronic IRP Applications - Future
• Electronic IFTA Applications - Future
• Electronic IFTA Quarterly Reports - Future
• TRIS - Truck Routing Information System - Started
• Roadside Operations
• Electronic Clearance - Future

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Safety Information Exchange
Exchanging safety information is intended to
Kansas Administrative Systems
improve safety performance.
Monitor safety performance in safety
1
Legacy Systems
assurance programs
Legacy Systems
2
Associated with
Collect driver/vehicle inspection data,
Associated with
carrier compliance information, citation
Safety
Credentialing
accident data
Leg Sys Mods
1
- SAFETYNET 2000
3
Provide safety credentials snapshots to
4
- CAPRI
the roadside for screening inspections
or
EDI
Check safety history before granting
4
credentials
CVIEW
5
Share information with other states
or
EDI
5
2
3
EDI
CVISN Core Infrastructure
Kansas CV Roadside Check
Stations (Fixed or Mobile)
2
5
MCMIS
- Roadside Operations
- Screening
AFF
- ASPEN
SAFER
Interim approach
- Citation Accident
for ASPEN
CVISN for Kansas Program Plan May 2000
3-2
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Credentials Administration
Motor Carrier
Standardized transactions enable
carriers to file for credentials from their
offices,
Carrier Bank
1
Credentialing System
states to process applications automatically,
2
(e.g., CAT - Carrier
states to exchange information electronically to
Automated Transaction)
3
support base state agreements
Standardized transactions support fee payments
among payers, payees, and financial institutions
4
4
(banks).
KS.State Bank
EDI
1
4
4
Legacy Systems
4
Kansas
CI / Legacy
L
Associated with
Workstations
M
2
Credential or Fuel
s
(For manual review or entry of
credential / tax filing info)
Tax Filing
IRP CH
EDI
EDI
or
Bank
EDI
or
3
LSIs
Credentialing
Interface (CI)
Server
CVIEW
IFTA and IRP
Clearinghouses
(Support base state
EDI Electronic Data Interchange LM Legacy
Modification
agreements)
LSI Legacy System Interface
SSE State-Specific Enhancement
CVISN for Kansas Program Plan May 2000
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Electronic Screening
CVISN for Kansas Program Plan May 2000
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Work Breakdown Structure (WBS)
3-5
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Section 4
Projects Commercial Vehicle Information
Exchange Window Project Summary Project
Overview Process Flow Thread
Diagram Project Work Breakdown Structure
Permit Application via Internet Project
Summary Project Overview Process
Flow Thread Diagram Project Work Breakdown
Structure International Registration
Plan Project Summary Project
Overview Process Flow Thread
Diagram Project Work Breakdown Structure
International Fuel Tax Agreement Project
Summary Project Overview Process
Flow Thread Diagram Project Work Breakdown
Structure Truck Routing Information
System Project Summary Project
Overview Process Flow Thread
Diagram Project Work Breakdown Structure
Electronic Clearance Project
Summary Project Overview Process
Flow Thread Diagram Project Work Breakdown
Structure
22
Commercial Vehicle Information Exchange Window
(CVIEW) Summary Information
4-1
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CVIEW Project
Project Description Provide connection with
SAFER, IRP, IFTA and Intrastate Registrations
databases Project Objective Provide roadside
inspectors safety and credential information for
both interstate and intrastate carriers

• Goal(s)
• Provide information to roadside inspection
  station
• Support business needs of users
• Facilitate the electronic exchange of safety and
  credential information

Project Documentation Work Breakdown Task 3.4
National ITS Architecture 4 CVO User Service
Bundle 4.4 Commercial Vehicle Administration
Process 2 Manage Commercial Vehicles Process
Specifications (pspecs) 2.3.3.1 Provide
Commercial Vehicle Check station Communications
2.3.3.2 Provide Commercial Vehicle Inspector
Handheld Terminal Interface 2.3.3.3 2.3.3.4
Carry-out Commercial Vehicle Roadside Safety
Screening 2.3.3.5 Carry-out Commercial Vehicle
Roadside Inspection 2.3.4 Detect Commercial
Vehicle 2.3.4 2.3.5 Provide Commercial Vehicle
Roadside Operator Interface 2.3.6 Provide
Commercial Vehicle Reports
4-2
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CVIEW Process Flow
Roadside Inspector
ASPEN
Roadside Inspectors will use the current ASPEN
software to access CVIEW. The CVIEW
application/server will provide snapshot data
from both in-state (legacy) and the National
Safety database (SAFER).
CVIEW State Owned
SAFER CVISN Core System
Legacy Systems
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CVIEW Thread Diagram (1)
4-4
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CVIEW Thread Diagram (2)
1. ISS request is sent to CVIEW. 2. ISS is
processed and returned to inspector. 3.
Inspection data is sent to CVIEW via ASPEN.
A. Snapshots are updated from SAFER to CVIEW. B.
Snapshots from SAFER are merged with intrastate
snapshots and updated to ASPEN (laptops). C.
Inspections are updated to SAFER / other
jurisdictions from CVIEW. D. Hand entered
inspections are sent to MCMIS from Safetynet. E.
MCMIS updates to SAFER.
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CVIEW WBS
4-6
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Permit Application via Internet Summary
Information

• Electronic Filing of Applications, Web/Internet
  Based and Direct Connection Systems (FTP),
  provide benefits to both states and carriers,
  eliminating paperwork, reducing errors and
  improving workflow. These systems include the
  processes for accepting and reviewing
  applications issuing credentials, auditing and
  reporting. Credentials are the focus of one
  ITS/CVO user service, Commercial Vehicle
  Administrative Process, as outlined in the
  National ITS Architecture
• Vehicles that exceed size limits, or are
  transporting non-divisible loads in excess of
  gross weight or axle weight regulations, qualify
  for special hauling permits for each individual
  load. These permits, which are valid for a
  limited number of days, specify the route the
  vehicle must take. Kansas also issues annual
  permits to eligible carriers.
• A permit must be obtained for each State through
  which the vehicle will travel. In most cases,
  carriers must obtain an individual permit from
  each State, although some States have established
  reciprocity agreements to accept each others
  permits. Special permitting regulations vary
  widely, and sometimes conflict, among the States.
  

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Permit Application via Internet Project
Project Description Provide 24/7 access for
motor carriers requesting Kansas legalization
permits. Project Objective Improve access and
work flow of permit issuance.

• Goal(s)
• Accelerate credential process
• Use electronic data transfer to improve speed and
  accuracy

National ITS Architecture 4 CVO User Service
Bundle 4.4 Commercial Vehicle Administration
Process 2 Manage Commercial Vehicles Process
Specifications (pspecs) 2.1.1 Manage Commercial
Fleet Electronic Credentials and Tax Filing 2.1.2
Provide Commercial Fleet Static Route 2.5.3
Update Permits and Duties Store 2.5.2 Obtain
Electronic Credential and Tax Filing Payment
Project Documentation Work Breakdown Task 4.4.1
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Permit Application via Internet Process Flow
WEB/INTERNET Application
Permit Requestor
Permit applications will be process via web based
application.
Payment will be made via escrow account or credit
card.
TRIS (Truck Routing Information System)
MCCP (Motor Carrier Central Permit)
TRIS will be added when available
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Permit Application via Internet Thread Diagram (1)
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Permit Application via Internet Thread Diagram (2)
1. Carrier sends Permit request to permit clerk
or credential interface. 2. If needed, Routing
request is sent to TRIS application for
verification / changes. 3. Permit is returned to
carrier. 4. Permit information is provided via
snapshot to CVIEW. 5. If needed snapshot is
provided to SAFER.
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Permit Application via Internet WBS
4-12
34
International Registration Plan (IRP) Electronic
Filing Summary Information

• Electronic Filing of Applications, Web/Internet
  Based and Direct Connection Systems (FTP),
  provide benefits to both states and carriers,
  eliminating paperwork, reducing errors and
  improving workflow. These systems include the
  processes for accepting and reviewing
  applications issuing credentials, auditing and
  reporting. Credentials are the focus of one
  ITS/CVO user service, Commercial Vehicle
  Administrative Process, as outlined in the
  National ITS Architecture
• The IRP process includes five types of
  activities
• The base State accepts and processes IRP
  applications from the carriers in its
  jurisdiction, and issues credentials (license
  plates and cab cards) to certify the right to
  operate in all IRP jurisdictions
• The Base State collects application and
  registration fees on an annual basis from the
  carriers in its jurisdiction, and obtains
  operating mileage estimates by IRP jurisdiction
  for each carriers fleet.
• The Base State interacts with other IRP
  jurisdictions to document carrier operations, and
  to transfer shares of collected fees to other
  jurisdictions in proportion to each carriers
  operating mileage.
• The Base State conducts periodic audits of its
  carriers. Current IRP rules requires that the
  Base State audit 15 percent of the carriers in
  its jurisdiction every 5 years. The audits cover
  the authenticity of the mileage figures reported
  by the carrier.
• Each member State may issue temporary permits to
  vehicles that are not apportioned for travel in
  its jurisdiction. These permits are valid for
  travel during a limited amount of time (typically
  2 to 10 days). Depending on the State, these
  temporary permits may be secured on the spot at
  weigh stations or ports-of-entry, or in advance
  by mail, phone, fax, or wire service.

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IRP Electronic Filing Project
Project Description Provide means of
electronic data exchange between state and motor
carriers Project Objective Meet and exceed
CVISN Level 1 requirements

• Goal(s)
• Accelerate the credential process
• Move toward a paperless environment
• Use electronic data transfer to improve speed and
  accuracy

Project Documentation Work Breakdown Task 4.4.2
National ITS Architecture 4 CVO User Service
Bundle 4.4 Commercial Vehicle Administration
Process 2 Manage Commercial Vehicles Process
Specifications (pspecs) 2.5.1-Manage Commercial
Vehicle Trips and Clearances 2.5.2-Obtain
Electronic Credential and Tax Filing Payment
2.5.3-Update Permits and Duties Store
2.5.4-Communicate w/ Other Commercial Vehicle
Administration System 2.5.5-Manage Commercial
Vehicle Credentials and Enrollment 2.5.6-Output
Commercial Vehicle Enrollment Data to Roadside
Facilities 2.5.7-Process Commercial Vehicle
Violations 2.5.8-Process Data Received from
Roadside Facilities 5.4.6-Process CV Violations
7.4.1.1-Process Commercial Vehicle Payments
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IRP Electronic Filing Process Flow
Communications networks will connect to CVISN
core systems to provide data exchange reducing
work load on state agency and motor carrier.
CVISN Core Systems (Clearinghouse, SAFER)
Fleet Manager / Service Provider
Fleet managers will use electronic data exchange,
via Web/Internet or File transfers to apply for
and accept required operating credentials.
State Agency / Credential Interface
State Legacy Systems
4-15
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IRP Electronic Filing Thread Diagram (1)
4-16
38
IRP Electronic Filing Thread Diagram (2)
1. Carrier sends application via electronic file
or enters data to credential interface. 2.
Application is processed. 1a. 2a. Temporary
Credential is sent back to carrier 3. CVIEW
Snapshot is updated. 4. SAFER Snapshot is
updated. 5. Data is sent to IRP Clearinghouse
monthly. 6. Data is updated to MCMIS and other
jurisdictions.
4-17
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IRP Electronic Filing WBS
4-18
40
International Fuel Tax Agreement (IFTA)
Electronic Filing Summary Information

• Electronic Filing of Applications, Web/Internet
  Based and Direct Connection Systems (FTP),
  provide benefits to both states and carriers,
  eliminating paperwork, reducing errors and
  improving workflow. These systems include the
  processes for accepting and reviewing
  applications issuing credentials, auditing and
  reporting. Credentials are the focus of one
  ITS/CVO user service, Commercial Vehicle
  Administrative Process, as outlined in the
  National ITS Architecture
• The IFTA process comprises five sets of
  activities
• The Base State accepts and processes IFTA
  applications from the carriers in its
  jurisdiction, and issue credentials (fuel tax
  licenses and vehicle decals) to certify the right
  to operate in all IFTA jurisdictions.
• The Base State accepts and processes fuel tax
  returns on a quarterly basis from the carriers in
  its jurisdiction, and collects or refunds the net
  tax balance due for each carrier.
• The Base State interacts with other IFTA
  jurisdictions to document carrier operations and
  fuel tax collections, and to transfer tax funds
  due to other jurisdictions by carriers in the
  Base State.
• The Base State conducts periodic audits of its
  carriers. Current IFTA rules requires that the
  Base State audit 15 percent of the carriers in
  its jurisdiction every 5 years.
• Each State may issue temporary permits to
  vehicles that are not licensed for travel in its
  jurisdiction. Such permits are valid for travel
  during a limited amount of time (typically 2 to
  10 days). Depending on the State, these temporary
  permits may be secured on the spot at weigh
  stations or ports-of-entry, or in advance by
  mail, phone, fax, or wire service.

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IFTA Electronic Filing Project
Project Description Provide means of electronic
data exchange between state and motor
carriers Project Objective Meet and exceed
CVISN Level 1 requirements

• Goal(s)
• Accelerate the credential process
• Move toward a paperless environment
• Use electronic data transfer to improve speed and
  accuracy

Project Documentation Work Breakdown Task 4.4.3
National ITS Architecture 4 CVO User Service
Bundle 4.4 Commercial Vehicle Administration
Process 2 Manage Commercial Vehicles Process
Specifications (pspecs) 2.5.1-Manage Commercial
Vehicle Trips and Clearances 2.5.2-Obtain
Electronic Credential and Tax Filing Payment
2.5.3-Update Permits and Duties Store
2.5.4-Communicate w/ Other Commercial Vehicle
Administration System 2.5.5-Manage Commercial
Vehicle Credentials and Enrollment 2.5.6-Output
Commercial Vehicle Enrollment Data to Roadside
Facilities 2.5.7-Process Commercial Vehicle
Violations 2.5.8-Process Data Received from
Roadside Facilities 5.4.6-Process CV Violations
7.4.1.1-Process Commercial Vehicle Payments
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IFTA Electronic Filing Process Flow
4-21
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IFTA Electronic Filing Thread Diagram (1)
4-22
44
IFTA Electronic Filing Thread Diagram (2)
1. Carrier sends application via electronic file
or enters data to credential interface. 2.
Application is processed. 1a. 2a. Temporary
Credential is sent back to carrier 3. CVIEW
Snapshot is updated. 4. SAFER Snapshot is
updated. 5. Data is sent to IFTA Clearinghouse
monthly. 6. Data is updated to MCMIS and other
jurisdictions.
4-23
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IFTA Electronic Filing WBS
4-24
46
Truck Routing Information System (TRIS) Summary
Information

• TRIS will be a GIS based routing and bridge
  analysis system for oversize/overweight permits.
  The initial phases of deployment will provide the
  necessary information electronically to the
  permit clerk for routing any permit load. This
  enhancement will replace the many paper maps that
  are currently used to verify routes.
• TRIS will be deployed in phases to eventually
  have the permit route completely selected by the
  computer software. The data supporting the
  routing function will include current
  construction and detour information, which will
  be available to motor carriers via the Internet.
  With over 40,000 single trip and over 1300 annual
  oversize/overweight permits issued in Kansas
  annually, TRIS will help protect the
  infrastructure while enhancing safety for permit
  loads.

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TRIS Project
Project Description Improve data flow and
communications among the varied stakeholders
requesting and issuing oversize / overweight
permits in Kansas. Project Objective Provide
GIS enabled routing information for all permit
issuing locations.

• Goal(s)
• Move toward a paperless environment.
• Use electronic data transfer to improve speed and
  accuracy

National ITS Architecture 4 CVO User Service
Bundle 4.4 Commercial Vehicle Administration
Process 2 Manage Commercial Vehicles Process
Specifications (pspecs) 2.1.1 Manage Commercial
Fleet Electronic Credentials and Tax Filing 2.1.2
Provide Commercial Fleet Static Route 2.5.3
Update Permits and Duties Store 2.5.2 Obtain
Electronic Credential and Tax Filing Payment
Project Documentation Work Breakdown Task 4.6.1
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TRIS Process Flow
Processing Locations KDOR, KHP, KDOT, Internet,
Batch
Permit Requestor
TRIS (Truck Routing Information System)
A GIS application will assist both permit clerks
and motor carriers in routing of oversized /
overweight loads.
MCCP (Motor Carrier Central Permit) Existing
Legacy System
4-27
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TRIS Thread Diagram (1)
4-28
50
TRIS Thread Diagram (2)
1. Carrier sends OSOW routing request to permit
clerk or credential interface. 2. Routing request
is sent to TRIS application for verification /
changes. 3. Permit with routing is returned to
carrier. 4. Permit information is provided via
snapshot to CVIEW. 5. If needed snapshot is
provided to SAFER.
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TRIS WBS
4-30
52
Electronic Clearance Project Summary Information
4-31
53
Electronic Clearance Project

• Goal(s)
• Decrease congestion at inspection stations
• Reduce unnecessary time expended for CVO
  enforcement

Project Description Provide means for MCI
Stations to electronically verify commercial
vehicles at mainline speeds. Project
Objective Improve safety at weight stations by
reducing number of trucks exiting and entering
highway.
Project Documentation Work Breakdown Task 5.4
National ITS Architecture 4 CVO User Service
Bundle 4.4 Commercial Vehicle Administration
Process 2 Manage Commercial Vehicles Process
Specifications (pspecs) 2.3.2 Provide Commercial
Vehicle Clearance Screening 2.3.2.1 Administer
Commercial Vehicle Roadside Credentials
Database 2.3.2.2 Process Screening Transactions
4-32
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Electronic Clearance Project Process Flow
4-33
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Electronic Clearance Project Thread Diagram (1)
4-34
56
Electronic Clearance Project Thread Diagram (2)
1. Transponder equipped unit is read by roadside
sensor. 2. Transponder data is transferred to the
screening application. 3. Data is sent to weigh
station personnel for review. 4. Red light /
Green light signal is returned to Transponder.
A. SAFER snapshot data is sent to CVIEW B. CVIEW
merges SAFER and intrastate snapshot data and
passes to roadside computer. C. Data is update in
screening selection computer.
4-35
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Electronic Clearance Project WBS
4-36
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Section 5
Key Features Network Diagram of Kansas
59
Key Features of Kansas CVISN Network Design

• Implement CVIEW functions to assist Motor Carrier
  Inspectors with roadside operations.
• Provide Legacy System interfaces to support
  interagency needs.
• Provide connectivity to CVISN Core Systems.
• Implement integrated web/internet based
  applications with state motor carrier systems.
• Integrate technology solutions where applicable
  to improve Commercial Vehicle Operations.

5-1
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Network Diagram of Kansas
CVISN for Kansas Program Plan May 2000
5-2
61
Section 6
Milestones Funding
62
Reporting Features on the Work Breakdown Structure

• This program will be tracked using Microsoft
  Project software therefore different reports will
  be generated throughout the deployment of CVISN.
  Reporting options include by
• assignments (who does what, when, to do lists)
• resource (person responsible)
• budget (cash flow, over budget task, over budget
  resources)
• project summaries (by task, milestones, and
  working days)
• current activities
• workload (task and resources usage)
• customized reports as needed
• As funding and specific dollars are identified
  and as the procurement process begins Microsoft
  Project will be used to track activities. The
  Program Manager will be responsible for
  maintaining the WBS. This tool allows the WBS to
  provide key charts, graphs and diagrams related
  to CVISN program process.
• Quarterly update meetings with the Kansas CVISN
  team will be held to update and monitor program
  activities.

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Phases and Critical Milestones
Administrative Milestones CVISN Business draft
plan to FHWA November 1997 CVISN Business plan
completed April 1998 CVISN Program Document
draft completed May 2000 Training Introduction
to ITS/CVO June 1998 ITS/CVO Technical Project
Management for Non-Technical Managers February
1999 Understanding ITS/CVO Technology
Applications October 1999 FHWA - CVO Technology
Truck April and September 1998 National
Architecture Training November 1999 CVISN
Workshops Scope workshop November 1999
Planning workshop March 2000 Design workshop
June 2000 Technology Milestones Electronic
filing of Permit Applications April 1995, moved
to internet access November 1999 Direct dial
up access for permit application June 1995 IRP
Clearinghouse Production Phase June
1997 Targeted Project Milestones Defined by
WBS on Microsoft Project, see page 3-5
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Funding
The Kansas CVISN program will initially rely on
established funding sources and seek both federal
and state funds for each project. Most new
hardware purchases and upgrading present hardware
will be funded through the normal agency
budgeting process. Also, some CVISN activities
will be funded with KDOTs ITS Set-Aside
Program. Up to this point Congress has earmarked
federal funds appropriated for the CVISN program,
instead of funding being distributed through the
Federal Highway Administration to the states.
Kansas recognizes that the competition for these
federal funds will continue as more states
complete the Design Workshop. The Information
Network of Kansas (INK) will be contacted for the
development and programming for the credentials
interface for the Permit System, IRP, and IFTA.
This deployment method has INK responsible to
initially fund the deployment effort and then INK
will charge an administrative fee to recover
their initial investment. KHP troopers will be
using laptop computers to access the CVISN
systems for CVIEW and SAFER to obtain electronic
snapshot information for motor carriers at the
roadside. Kansas plans to investigate
opportunities to use the additional federal funds
appropriated to the Motor Carrier Safety Program
(MCSAP) for their possible use for portions of
related CVISN projects. Kansas is unable to
determine a total cost of the CVISN Level One
deployment. As the CVISN program plan continues
to evolve, the project costs will be adjusted to
reflect current estimates.
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Section 7
Products Deliverables
66
Products
Software Products Microsoft Project
Software Output/ Reporting Features
CVIEW application Permit Internet
Application Deliverable Projects and
Documents CVO Business Plan CVISN Program
Plan CVIEW Permit Applications via the
Internet IRP Electronic Filing Project IFTA
Electronic Filing Project TRIS Project Electronic
Screening Project
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Appendix
Appendix 1 - Coach Documents Notes Coach 1 Coach
2 Coach 3 Appendix 2 - Issues and
Decisions Appendix 3 - Kansas
Contacts Appendix 4 - Acronyms
68
COACH Document Notes
A1-1
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Coach 1 - Program/ Project Management Checklist
A1-2
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Coach 2 - Aggregate Program/ Project Planning
Checklist
A1-3
71
Coach 3 - Aggregate Phase Planning Incremental
Development Checklist
A1-4
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Issues and Decisions

• Design and implementation of CVIEW.
• How do we streamline accident reporting?
• What communication networks will be required?
• One interface for all credentials is desirable.
• Training of Personnel on use of Systems
• Personnel and funding resources
• Mobile versus Static Enforcement
• Site Determination - Mobile and Static
• To WIM or not to WIM
• Credentialing Interface partnership with INK.

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Kansas Contacts
A3-1
74
Acronyms
A4-1