SAM

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SAM ProSAM SYSTEMSINFORMATION FLOW
Admissions Student Rec.. Integration
Financial Verification
BSP
COM
Funds Management
Student Need Analysis
External Data Exchange
Evaluation
Packaging
Notification
BIO
Aid Application
Tracking
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SAM ProSAM Notification

• Notification Components

Table Audit Data Dictionary (TADD/WorkBench)
SAM Database
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SAM ProSAM Notification

• Notification Components

Table Audit Data Dictionary (TADD/WorkBench)
Schedule Table (SCH) (Schedule) (B)
Legend Red lettering represents SAM file
Name Green lettering represents TADD short Table
Name Purple lettering represents WorkBench Table
Name O Affects the On-line Process B Affects
the Batch Process
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SAM ProSAM Packaging

• Interactive Packaging Components (Continued)
• TADD Tables

• Schedule Table tells SAM how to split an award
  across the year. This table uses percentages to
  split amount into the appropriate months.
• September Fall award amount
• January Spring award amount

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SAM ProSAM Notification

• Notification Component - Letter Design

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SAM ProSAM Notification

• Notification Component - Letter Design (Continues)

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SAM ProSAM Notification

• Notification Component (Continued) Sample Letter

WATTS AMATTAH U Student Financial Aid
Office 2305 So. Colorado Blvd. - Suite 100
Denver, CO 80222-5904 1-800-747-4462   February
2, 2006 2006-07   Bullwinkle M.
Moose 123-45-6789 323 Rocky Mountain
Way Portage, AZ 00001-0002   Dear Mr.
Moose   The University of Watts Amattah is
pleased to offer you the following financial aid
package, based on the assumptions listed
below   1.      Academic Level UNDERGRADUATE 2. 
     Residency AZ 3.      Housing OFF
CAMPUS 4.      Enrollment Status FULL-TIME

AW
ARD NAME FALL 06 SPRING 07 TOTAL PELL GRANT
(FEDERAL) 750 750 1500 BARBARA PARIS
SCHOLARSHIP 250 250 500 EST FED STAFFORD
LOAN 1250 1250 2500   Your financial aid may be
revised if any of the above information changes
and/or if you receive additional awards such as
scholarships, tuition waivers, fellowships,
veterans benefits or grants. If there are
changes in your status or if you receive
additional awards, it is your responsibility to
notify this office in writing.   Please review
the enclosed information carefully. If you have
any questions, contact the office immediately.
If you completely understand the conditions of
your award package, please complete and sign the
enclosed REPLY COPY and return it to the
Student Financial Aid Office within 21
days.   Sincerely,   Rocky The Squirrel,
Director Financial Aid Office
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SAM ProSAM Notification

• Notification Component (Continued) Sample Letter

GLETR A AL1 Original Award
Letter__________
code up
letter long description
code     Letter Code AL1 Title
Original Award Letter Type G CodupA   HDR The
University of Watts Amattah is pleased to offer
you the following financial aid package, based on
the assumptions listed below   STA

AWARD NAME
FALL 026 SPRING 07
TOTAL   AWDA Your financial aid may be
revised if any of the above information changes
and/or if you receive additional awards such as
scholarships, tuition waivers, fellowships,
veterans benefits or grants. If there are
changes in your status or if you receive
additional awards, it is your responsibility to
notify this office in writing.   Please review
the enclosed information carefully. If you have
any questions, contact the office immediately.
If you completely understand the conditions of
your award package, please complete and sign the
enclosed REPLY COPY and return it to the
Student Financial Aid Office within 21
days.   Sincerely,     Rocky The Squirrel,
Director Financial Aid Office
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SAM ProSAM Notification

• Notification Component (Continued) Sample Letter

Optional Text 1 Heading   WATTS AMATTAH
U Student Financial Aid Office 2305 So. Colorado
Blvd. - Suite 100 Denver, CO 80222 1-800-747-446
2   February 2, 2006 2006-07   Bullwinkle M.
Moose 123-45-6789 323 Rocky Mountain
Way Portage, AZ 00001-0002   Dear Mr.
Moose     OTEXT HDR
Heading for Letters_____ code
up letter
long description code  SP02 WATTS AMATTAH
U Student Financial Aid Office 2305 So. Colorado
Blvd. - Suite 100 Denver, CO 80222 1-800-747-4462
  TODAY184 2006-07   SNAMEQ SID2 ADDR CIT
Y , STATE ZIP   Dear
SNAMEE    
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SAM ProSAM Notification

• Notification (Continued) Sample Letter

Optional Text 2 Student Status     1.     
Academic Level UNDERGRADUATE 2.      State of
Residence AZ 3.      Housing OFF CAMPUS 4.     
Enrollment Status FULL-TIME             OTEXT
STA OTEXT-Status code up letter
long description code   1.
Academic Level PACDLVL_at_15 2. State of
Residence SSTATE_at_02 3. Housing SHSETYP_at_15 4.
Enrollment Status SENRLST_at_20       The _at_
sign following a data element tells SAM you want
to use the translation from the codes table, and
you then specify the amount of space youll allow
for that translation.   You have to position the
data element at precisely the point you want the
translation to begin.     NOTE This information
doesnt have to be optional text, but it is
useful for both the original and revised letters.
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SAM ProSAM Notification

• Notification (Continued) Sample Letter

  Optional Text 3 Award Data     BARBARA PARIS
SCHOLARSHIP 250 250 500 PELL GRANT
(FEDERAL) 750 750 1500 EST FED STAFFORD
LOAN 1250 1250 2500           OTEXT

AWD Optional Text - Award Data
code up
letter code long
description code     REDEFZ FALL
PDOFFR3072J REDEFZ SPRG
PDOFFR7072J REDEFZ TOTL
TOTOFFR102J LDESC25
FALL SPRG
TOTL      
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SAM ProSAM Notification

• Notification Component (Continued) Sample ProSAM
  Letter

Office of Student Financial Assistance
Sigma University  
DATE 07/13/2006 AWARD PERIOD
Academic Yr, 2006-07 Jennifer
Hebb 2305 S Colorado Blvd.

STUDENT ID 222222222
  Maximum Maximum Response Type of
Award Fall Amt. Spring Amt.   __________ Federal
Employment 2,500.00 2,500.00 FEMP Pell
Grant 2,025.00 2,025.00 FPEL
__________ FFELP PLUS Loan 116.00 115.00
FPL1 SEOG Grant 1,000.00 1,000.00 FSEG
__________ Subsidized Stafford Loan 1,313.00
1,312.00 FST1 Out-of-State Freshman Gr
1,500.00 1,500.00 IOSF Total 8,454.00
8,452.00     This is your Financial Aid
Notification for the Academic Year. The
financial aid listed above is based on income and
asset information you submitted on the Free
Application for Federal Student Aid (FAFSA).
Please read the following information carefully.
Note that some awards are footnoted with special
messages which contain instructions you must
follow to receive that award.   If you have any
questions, please contact the Office of Student
Financial Assistance.   FPEL This Pell Grant
award is an estimate. The actual amount is
dependent upon the number of hours in which you
are enrolled. FST1 This Subsidized Federal
Stafford loan is an estimate, the actual amount
is dependent upon the acceptance of your loan and
signing a Master Promissory Note (MPN), if
required. A minimum enrollment for undergraduate
students is six (6) semester hours. Graduate or
Professional students must be enrolled for a
minimum of five (5) semester hours.  

_____________________________________ Signature
Date
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SAM ProSAM Notification

• Notification Component (Continued) Sample ProSAM
  Letter

ltssi_documentgt ltproduction_infogt ltinfo_typegtaward
letterlt/info_typegt ltproduction_dategt 20060713 lt/pr
oduction_dategt lt/production_infogt ltstudent SID"
222222222 " SID2" 222-22-2222 "gt ltfirst_namegt
Jennifer lt/first_namegt ltlast_namegt Hebb
lt/last_namegt ltaddressgt ltstreet1gt 2305 S Colorado
Blvd. lt/street1gt ltstreet2gt lt/street2gt ltcitygt
Denver lt/citygt ltpostal_stategt CO
lt/postal_stategt ltzipgt 80222 lt/zipgt lt/addressgt ltaca
demic_period aid_year" 2007 "gt ltacademic_infogt lta
cademic_levelgt 1st YrFrshmn lt/academic_levelgt lt/ac
ademic_infogt ltfinancial_aid_infogt ltefcgt 0
lt/efcgt ltestimated_efcgt 0 lt/estimated_efcgt ltefc_enr
ollment_lengthgt 9 lt/efc_enrollment_lengthgt ltfedera
l_efcgt 0 lt/federal_efcgt lttotal_budgetgt 16906
lt/total_budgetgt lttotal_aidgt 6906.00
lt/total_aidgt ltisir_trans_numgt 1
lt/isir_trans_numgt ltplanned_enrollmentgt NYNYNN
lt/planned_enrollmentgt ltgross_needgt 16906
lt/gross_needgt ltletter_codegt A7G
lt/letter_codegt lt/financial_aid_infogt ltawardsgt ltawa
rd aidid" FEMP "gt lttitlegt Federal Employment
lt/titlegt ltaid_typegt W lt/aid_typegt
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SAM ProSAM Notification

• Notification Components (Continued)
• SAM Programs

• Batch Programs
• Automatic Scheduler SAMN20
• General Letter Preprocessor SAMN24
• General Letter Writer SAMN25
• Notification Labels SAMN30
• Notification Status Report SAMN71 SAMN72

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SAM ProSAM Notification

• Notification Components

SAM Database
Notification Module (PGM, AWD, SAM)
Legend Red lettering represents SAM file
Name Green lettering represents TADD short Table
Name Purple lettering represents WorkBench Table
Name O Affects the On-line Process B Affects
the Batch Process
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SAM ProSAM Notification
SAM Page 2 Screen
SAM YR 2006 SAM FILE - UPDATE gt
________________________________
FASU
2/2 06/27/06 Id 111223333 Name
BEHAPPY/DONTWORRY Phone (800)
747-4462 Id2 111223333 Addr 2305 S
COLORADO BLVD Birth 12/06/85 Privacy
DENVER CO 80222 Sex
F FEMALE ------ Letter Status ------- --- Other
Data --- ------ Special Data ------ -LETTER-
-CODE- --DATE-- FedPC 21049 01
___ ________ FedEFC 23146 02 ___
________ Incar _ State __ 03 ___
________ Ac Prog _ _ _ _ _ _ 04
___ ________ Spec Int _ _ _ _ 05
___ ________ User Flg _ 06 ___
________ Achv Scr ____ 07 ___
________ SAT/ACT ____
Eval Clr ___ 01 02 03 04 05 06
ECampus 002307 ParCon StuCon
EFC HoldCode __ __ __ __ __ __ TrnMInd _
Inst _______ _______ ClassLvl __ 02 __ __
__ __ St ___ _______
_______ UserNr1 ______ UserNr2 ______
UserNr3 ______ UserNr4 ______ UserNr5
______ UserNr6 _________ UserNr7 _________
UserNr8 _________ Usrcds 01 _ 02 _ 03 _ 04 _
05 __ 06 __ 07 __ 08 __ 09 ____ 10 ____
11 _ 12 _ 13 _ 14 _ 15 __ 16 __ 17 __
18 __ 19 ____ 20 ____ RevDt 03/07/06
Time 080407 User SSI RL 63 Mod SU
KP1 PRev KP5 HElp
KP12 UPdate PF __
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SAM ProSAM Notification
ProSAM Notification Correspondence Screen
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SAM ProSAM Notification
ProSAM Notification History Screen
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SAM ProSAM Notification
ProSAM Memoranda Browse Screen
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SAM ProSAM Notification
ProSAM Memoranda Editor Screen
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SAM ProSAM Notification
ProSAM Memoranda Browse Screen
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SAM ProSAM Notification
ProSAM Memoranda Editor Screen