Title: THE NEW ONLINE NFHS SANCTIONING PROCESS
1THE NEW ONLINE NFHS SANCTIONING PROCESS
- FOR ENTERING NEW SANCTIONED EVENTS FOR EVENT
MANAGERS AND SPONSORS
2The Philosophy of Sanctioning
- Interscholastic athletic programs should serve
educational goals. To this end, schools have an
obligation to conduct inquiries about events in
which their students may participate. - In order to perform their inquiry and oversight
functions fairly and efficiently, the NFHS has
developed event sanctioning procedures in
support of our member state associations on
behalf of their member schools.
3The Philosophy of Sanctioning (continued)
- These specific purposes include the following
- Sanctioning enhances the likelihood that events
will adhere to sound and detailed criteria which
meets the specific requirements of a state
association. - Sanctioning serves to promote sound regulation of
the conditions under which students and teams
compete. - Sanctioning is a means of encouraging
well-managed rules and regulations.
4The Philosophy of Sanctioning (continued)
- Sanctioning adds an element of due diligence
that encourages compliance with state
associations rules and regulations. - Sanctioning protects the welfare of the
student-athletes. - Sanctioning protects the existing programs
sponsored by member schools and thereby promotes
the opportunity for larger number of
student-athletes to gain the benefits of
interscholastic competition.
5The Philosophy of Sanctioning (continued)
- Sanctioning helps reduce the abuses of excessive
competition. - Sanctioning promotes uniformity in obtaining
approval for events. - Sanctioning helps protect students from
exploitation. - Interstate and International sanctioning at the
NFHS level promotes financial transparency and
equivalency of treatment of participating high
schools.
6What Events Require NFHS Sanctioning?
- Any interstate or international event involving
two (2) or more schools which is co-sponsored by
or titled in the name of an organization outside
the school community - Events in non-bordering states if five (5) or
more states are involved - Events in non-bordering states if more than eight
(8) schools are involved - Any event involving two (2) or more schools that
involves a team from a foreign country
7Frequently Asked Questions?
- Do international events have to be sanctioned?
- Yes, as long as it meets one of the criteria in
slide 6. - Do they have to pay a sanction application
processing fee? They did not have to do so in the
past. - Yes, it is our experience that international
sanctions require the same amount (if not more)
work and our member state associations have
requested more information regarding these events.
8Frequently Asked Questions?
- What if every high school in the United States is
invited to participate in the Universal Runners
Invitational? - The event sponsor would have to provide the list
of invited schools with the initial sanction
application and a final list of attendees 20 days
prior to the date of the event or be subject to
the 100 late processing fee charge.
9Frequently Asked Questions?
- What is an event sponsor?
- An event sponsor is a person, company, or school
who is looking to host an athletic event in a
particular state. - How does an event sponsor begin applying for
hosting an event? - They must first register online at www.nfhs.org,
click on Sanctioned Events and fill out the
online application.
10Frequently Asked Questions?
- What is the host school and its role?
- The host school is the school who assumes the
accountability of the being responsible for the
event. - The host school principal assumes oversight
responsibility for the event and being either
present onsite during the event, either in person
or by designee.
11How is the Host School Principal notified that
they are the host school?
- The host school principal will receive a targeted
e-mail specifically explaining their role and
responsibility in the sanctioning process when
the event sponsor/manager submits the application
to the host state association. - It is the obligation of the event sponsor/manager
to secure the approval of the host schools
principal.
12Frequently Asked Questions?
- Can a host school be responsible for an event
outside of that state (e.g. New York high school
signing off as the host school for a Florida
event) ? - No, it is of the opinion that the host school
shall be in the same state of the event in the
event something occurs at the event, then the
principal or his/her designee could quickly
assess and report the situation.
13How does an event manager/sponsor begin the
sanctioning process?
- All managers/sponsors will have to register in
order to be able to apply for a NFHS sanction
approval. See slide 14 of the registration
screenshot. - The event manager/sponsor will fill out the
sanctioning application online 60 days or more
prior to the event start date. - The event manager/sponsor will forward via e-mail
the sanctioning application to the host state
association office of the host school and the
host school principal.
14Registration Page for Event Managers/Sponsors
- To begin the Sanctioning process, all event
managers/sponsors have to fill out a registration
page in order to go back and make any edits,
additions or deletions (if necessary).
15How does the sanctioning process continue?
- The host state association reviews the event
online and either accepts or rejects the sanction
based on their eligibility rules (see next slide
(16) for screenshot). - If the state association rejects the event then
the event manager/sponsor is automatically
notified via an e-mail. - If the state association approves the
application then the event manager/sponsor is
automatically notified that payment is required.
16Screenshot of what the host state association
sees when an event manager/sponsor forwards a new
sanction event request.
17What is the Processing Fee Schedule?
- 200 if the application is received 60 days or
more prior to the event date - 300 if application is received 15-59 days prior
to the event date (200 application fee plus 100
penalty) - 300 penalty if the application is received less
than 15 days prior the event date plus an
additional 100 penalty for not forwarding the
list of actual entries 20 days prior to the event
date for a total of 600 (200 application fee
plus 400 penalty)
18How is payment made ?
- The sanction application payment will only be
accepted by credit card or electronic check. The
list of invited schools/states will not be
forwarded or appear on the NFHS website until the
payment is made. - Master Card, Visa and American Express are the
only credit cards accepted for payment.
19Frequently Asked Questions?
- What if I can only pay by purchase order?
- The NFHS does not accept purchase orders.
- We recommend several alternatives
- Any event sponsor/manager who has to use a
purchase order, should submit the requisition to
their school administration early enough so they
can use the convenience of the electronic check
feature and this does not affect the sanctioning
process. - The event sponsor/manager should use a personal
credit card or personal check and receive
reimbursement from their school.
20Frequently Asked Questions?
- When is the list of invited schools due to the
NFHS? - The initial list is due at the time of applying
for sanctioning. The final list of invited
schools is due 20 days prior to the event date.
If the final list of schools is not submitted
then a 100 penalty is assessed. The
manager/sponsor will be automatically e-mailed a
reminder notice regarding the final list 25 days
prior to the event date. - If the final roster is not received then the
event loses sanctioning approval.
21Frequently Asked Questions?
- What format can the event sponsor/manager submit
their list of invited schools? - They will be able to submit Excel, Word files as
well as PDF and CSV formats.
22Frequently Asked Questions?
- What if an event sponsor/ manager finds out at
the last moment that an NFHS sanction is required
for an event? - They will be required to go through the online
process and we suggest that they place a call to
the NFHS Sanctioning Department (317) 972-6900
to advise us that their event is a rush priority
and we will closely monitor and assist the
events processing with the involved state
associations.
23Frequently Asked Questions?
- What if the event manager needs to make a change
or replace a school from the same or different
state? - The event manager can make changes and additions
of other school(s) online. All invited states
are automatically notified of any modification
via e-mail.
24Frequently Asked Questions?
- How does the event sponsor/manager know if an
invited school is a state association member
school? - We would recommend that they contact that invited
schools state association to determine their
status. Their answer will impact if other
schools can compete against them.
25Frequently Asked Questions?
- How do the event sponsor/manager find out which
states can compete against non-member schools? - They can consult our Policy on Participation with
Non-member Schools on the Sanctioning page of the
NFHS website or call the NFHS Sanctioning
Department at (317) 972-6900.
26Frequently Asked Questions?
- What if the State Association person is out of
the office when I submit my application for
sanctioning and their return causes me to have to
pay a late fee? - The date that the application is filled out and
submitted is the date that triggers the
processing fee automatically. If the state
association sanctioning coordinator if out of the
office or ill, you will not be penalized.
27Frequently Asked Questions?
- How do I know if invited states have approved
their schools to participate? - The invited state associations will receive
weekly automatic e-mail reminders that they have
outstanding requests and an answer is required. - Once the invited state(s) responds it will be
updated on the NFHS website with any additional
comments. See slides 28 29 for screenshots
of how to search for an event. It is identical
to the current procedure.
28Searching for events online at www.nfhs.org
- To search for a sanctioning event type,
www.nfhs.org, click on Sanctioned Events, then
Search for Events by State and/or Sport.
Select State (where event will be held), select
Sport, enter Start and End dates, click on
Search.
29Posted Sanctioning Events
- Once inputted the list of events become available
to view.
30Frequently Asked Questions?
- Will we receive a hard copy of our events final
approval? - Yes, you will be able to print out the NFHS
confirmation e-mail advising you regarding the
events approval or you can print the approval
screen from the NFHS website.
31Frequently Asked Questions?
- What if I need to speak to a person for guidance
regarding this new online process? - We anticipate that there will be some growing
pains with the online process. However, if you
have any procedural questions, please feel free
to contact the NFHS Sanctioning Department at
(317) 972-6900 for assistance.
32NFHS Sanctioning Department Involvement Question?
- What involvement will the NFHS Sanctioning
Department have with this process since it will
be online and no paper documentation will be
generated or distributed? - The NFHS Sanctioning Department will monitor all
sanctioning activity after the host state
association approves the sanction application and
intercede where required or requested.
33Thank you for reviewing the new NFHS Online
Sanctioning Process
- Please feel free to contact the NFHS Sanctioning
Department at (317) 972-6900.