Review of Application Procedures

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Review of Application Procedures
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Application Form

• PI 9410
• 4-part carbonless
• web version (PDF or Word)
• Spanish version (on web)

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Proper Use of the FormPart 1

• Application must be submitted on DPI form
• The application form may be photocopied be sure
  to copy all instructions
• School districts may provide a link to the DPI
  form on the DPI website from their web sites

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Proper Use of the FormPart 2

• It is not permitted to recreate the form on a
  school district or other web site
• It is not permitted for the school district/third
  party to insert additional information on the
  form (i.e. name of district, school, contact
  person, etc.)

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• Any school district or other information sent out
  with the form should clearly separate the role of
  the school district/third party from the role of
  Department

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Application Period

• February 6-24, 2006
• Applications must be physically received in the
  nonresident school district no later than 400
  p.m. on the last day of the application period

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Nonresident School DistrictReceiving Handling
Applications
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Review Applications Upon Submission

• DPI recommends parents hand-carry the form to the
  nonresident school district
• School district should review form for
  timeliness, right place, completeness and
  accuracy while parent still there or as soon as
  possible upon receipt of mailed or faxed form
• Date-stamp and return parents copy

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Timeliness

• Early applications should be returned
  immediately, with a letter explaining the
  application dates.
• Late applications must be denied.
• a postmark does not constitute timely submission
• faxed applications must be timelybe sure fax
  machine shows accurate date time
• phoned-in applications are not permitted

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Right PlacePart 1

• Forms must be submitted to the nonresident school
  district
• not to the resident district
• not to the DPI
• forms accepted by 3rd parties are not valid until
  timely submitted to the nonresident district
  office
• Forms submitted to the wrong place should be
  returned as soon as possible

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Right PlacePart 2

• Form instructs parents to submit the application
  to the district office
• Staff in other buildings should be instructed
  about what to do if a parent or student wishes to
  submit a form
• Every year, forms are misplaced because they were
  turned into the wrong building and never made it
  to the district office

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Complete and Accurate

• Must have name, address, grade, birthdate
• Correct resident district
• Means resident district in 2006-07
• Line may not be blank
• Only one resident district per form and resident
  district must be the same on all forms.

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• If 2006-07 resident district is not known, may
  not be able to apply for OE.
• In some circumstances may be eligible for tuition
  waiver.
• Must reside in resident district indicated on
  form
• Before beginning school, and
• Before the 3rd Friday in Sept.

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• Yes/No questions
• current attendance
• siblings
• special education
• expulsion
• May request specific school/program
• assignment to requested program not guaranteed
• parent may limit application to requested school

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• Application must be signed
• No longer required that both parents sign in
  joint custody situations
• If placement split 50/50, open enrollment may not
  be necessary

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• School districts may follow up on missing
  information, but the information must be received
  by the end of the application period

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Special Situation Anticipated Move

• Since 2006-07 resident district must be known, it
  can be difficult to apply for OE in anticipation
  of a move
• if continued enrollment in current resident
  district of attendance is desired, tuition waiver
  at time of move might be best option
• if OE to new nonresident district is desired,
  must apply in anticipation of move, but must know
  resident district

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Special Situation Non-Enrolled Students

• Private school, home-base, out-of-state other
  non-enrolled students
• apply for OE same as other students
• approve/deny same as other students
• must enroll in resident district prior to
  attendance in nonresident district
• not necessary to enroll in resident district
  prior to OE application

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Special Situation

• Reapplication
• nonresident district may require reapplication
  one time prior to middle, junior or high school
• notify parent prior to application period
• do not send copy of reapplication to resident
  district or to DPI
• only nonresident district to act on application

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Forward Application Forms

• On Monday following application period (February
  27, 2006)
• send copy of application form to resident
  district
• request records
• send copy of application form to DPI

see back of canary copy of form
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Send Special Education Cost Estimate

• No later than March 15, 2006, send an estimate of
  special education costs to the resident school
  district
• Based on special education related services
  required in IEP
• Actual, additional, student-specific special
  education costs are calculated on PI 2092

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Approval/Denial Notification

• No later than April 7, 2006, (postmark) send
  notice of approval or denial
• use of DPI form recommended
• certified mail or affidavit of mailing
  recommended for denials

PI 9416
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• Notice of denial must include
• written reason for denial
• include all reasons
• place on waiting list, if applicable
• notice of right to appeal

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School Assignment

• By May 12, 2006, nonresident district must notify
  parent of the school or program to which the
  student is assigned and of the first day of
  school
• Recommend DPI form
• send 2 copies, parent returns one to district

PI 9415
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Intent to Attend

• On June 30, notify resident school districts of
  parents who have indicated the students intent
  to attend
• Do not send to DPI

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Resident School DistrictHandling Applications
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Review for Validity

• Is the child of school age?
• Does the resident district have the same type of
  prekindergarten, 4K or early childhood program
  requested?
• Did the parent submit applications to more than 3
  nonresident school districts?

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Send Records

• Within 5 working days send to nonresident
  district
• copy of special education record, including IEP
• copy of expulsion record or record of pending
  disciplinary proceeding
• notify if no records

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Approval/Denial Notification

• No later than April 7, 2006, (postmark) send
  notice of approval or denial
• resident district required only to send notice of
  denial
• use of DPI form recommended
• certified mail or affidavit of mailing
  recommended for denials

PI 9417
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• Notice of denial must include
• written reason for denial
• include all reasons
• notice of right to appeal

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Open Enrollment Web Site List Serve

• Open Enrollment Web Site
• www.dpi.wi.gov/sms/psctoc.html
• Open Enrollment List Serve
• receive information and announcements
• printed information rarely used
• to sign up, send email to
• L.scott.eagleburger_at_dpi.state.wi.us

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Open Enrollment StaffToll-free
888-245-2732Fax [phone]
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Department of Public Instruction125 S. Webster
StreetP.O. Box 7841Madison, WI
53707-7841www.dpi.wi.gov/sms/psctoc.html