KS4 Alternative Education Commissioning

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KS4 Alternative EducationCommissioning Tender
Process

• Steve Jacklin,
• Commissioning Officer
• CSF Strategic Commissioning Team,
• County Hall, Hertford
• Telephone [phone]
• Facsimile 01992 555831
• Email csf.commissioningtenders_at_hertscc.gov.uk

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KS4 Time Line
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Why a Tender?

• To test the market and encourage best value
  principles.
• Opening up of market place market development
• Closer matching of the Purchasers requirements
  and the Providers offerings.
• A common understanding of aims and objectives,
  outcomes, funding limitations, and other
  constraints.
• Consistent legal framework of terms and
  conditions
• Protection of Authority, Purchaser, Provider,
  their staff and the Learner, including
• insurance,
• health and safety,
• safeguarding,
• CRB, etc.

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The Tender Documents

• Tender explanation
• Terms and Conditions
• Tender Form volume 1
• Tender Form volume 2 - Return Schedules
• Part B Specification
• Part C Monitoring
• Appendix 1 CRB
• Appendix 2 Individual Learner Agreement
• Appendix 3 Purchased Program Contract
• Return address label
• Qs As
• Notes from Workshop

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Framework Agreement

• Legal contract between Provider and the Council
  (CSF)
• Sets out the Terms and Conditions.
• Duration
• Identifies programs on offer to Purchasers with
  costs
• Indication of capacities
• Roles and responsibilities

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Electronic Catalogue

• One catalogue, many Providers, each one with a
  Framework Agreement.

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The Framework Agreement
Framework Agreement Provider E
Framework Agreement Provider E
Framework Agreement Provider D

• Framework Agreement Provider C
• CSF with individual Provider
• Providers details entered in Catalogue
• Sets out Terms and Conditions
• No guarantee of work
• No Funding

Framework Agreement Provider C
Framework Agreement Provider E
Framework Agreement Provider D
Framework Agreement Provider B
Framework Agreement Provider A
Purchased Program Contracts School A
Purchased Program Contracts SEN team

• Purchased Program Contracts
• Key Stage 4 Centre
• Individual Purchaser with individual Provider
• Confirms specific places / courses being
  purchased, dates, venues, price etc
• Refers to the Framework T Cs
• Guarantees work
• Provider charges Purchaser

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Purchased Program Contract

• The legal agreement between the Purchaser and the
  Provider
• Sits Under the Framework Agreement and links the
  purchase to the T Cs of the Framework
  Agreement.
• Specifies the detail of what is being purchased,
• e.g. by whom, from who, the aims, objectives,
  outcomes, number of places, (names of learners?),
  time period, venue, costs, responsibilities, etc.
• Template will be in the electronic catalogue
• 3 Copies will be needed, one each for
• Purchaser,
• Provider
• HCC Framework Contract Manager.

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Individual Learner Agreement

• Written agreement between the Purchaser, the
  Provider and the individual Learner
• Produced before the Learner starts a purchased
  program.
• There must be input from all 3 parties
  (Purchaser, Provider, Learner).
• It sets out the aims, objectives and outcomes for
  the learner.
• Includes all appropriate referral information
  about the Learner.

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Will new / additional entries be added to the
Catalogue later?

• Yes.
• In order to expand the catalogue the Tender
  exercise is being re-run
• Round 1 - January / February 2008
• Round 2 - June / September 2008
• Round 3 September / December 2008
• Round 4 - 08 December 08 27 February 2009
• Round 5 - 30 March 09 15 June 2009
• Round 6 - 07 December 09 26 February 2010.
• Those already in the catalogue do not re-submit
  tenders until Framework Agreement expires, 31
  July 2011.

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Insurance

• Public Liability
• Provides HCC with an indemnity against its legal
  liability to pay compensation to a third party
  for accidental bodily injury or damage to
  property.
• Minimum allowed 5 million any one incident.
• Employers Liability
• This protects the employer against his legal
  liability to pay compensation to any of his
  employees who may sustain bodily injury or
  contract a disease in the course of and arising
  out of their employment.
• Minimum allowed 10 million any one incident.
• Professional Negligence
• Professional Negligence Claims arise where
  another party relies on products, designs,
  supervision, or advice supplied or confirmed by
  an authority.
• Minimum allowed 5 million any one incident.

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Criminal Record Bureau Checks

• It is the Councils policy that all staff and
  volunteers either working directly with children
  and young people or with access to information
  regarding service users, have satisfactory
  Enhanced Criminal Records Bureau (CRB) checks
  and references prior to appointment. This applies
  to all organisations that have a contract with
  the Council.

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Funding

• The Framework Agreement brings no funding and
  gives no guarantee of work or purchases.
• Purchased Program Contract links the purchase of
  a program to funding from the Purchaser.
• There is no new or additional funds.
• Funding sits with the Purchaser, i.e. the schools
  through their delegated budgets and the Age
  Weighted Pupil Unit, (APWU).
• The prices from your tender will be listed in the
  Catalogue, to enable a Purchaser to make choices
  from the catalogue.
• Prices in Catalogue will be binding on both
  parties.

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• Coffee Break
• Followed by
• Question and Answer Panel