AEMS

1

Welcome to the Adult Education Management
System Workshop
AEMS
sbcjcweb.sbcjc.cc.ms.us/aems
2
Changes and Corrections
3
Users Rights

• Director has all rights except those at the
  State Level.
• Input Manager has all rights except cannot
  validate, add
• sites, classes or
  users.
• Instructor has rights to their class only. Can
  enter
• attendance, demographics
  and updates. Can
• view and print Monthly
  Attendance Report
• and Federal Tables 1-5
  for their class.
• Instructor View Only - Can view and print
  Monthly Attendance
• Report
  and Federal Tables 1-5 for their
• class.

4

• Site Class Listing

Maximum seats seats available has been
removed. System now allows you to keep track
of current enrollment.
5
Format for Naming Classes

• Program Abbreviation/ Name of Class
• If class is in a rural area
• Program Abbreviation/Name of Class/County
• For Workforce Programs
• Program Abbreviation/WF/Name of Class

6
ENROLLMENT DATE
Enrollment date will no longer default back
to current date
7
Participant Exit List
Enrollment Date listed in Black Exit Date listed
in Red
8
PARTICIPANT MANAGEMENT
MONTHLY ATTENDANCE
Tip You must click on Save Attendance to save
hours. Pressing enter WILL NOT save hours.
Only current participants will appear on this list
9
Hours of Attendance
Remember to round to the nearest whole hour
2
2
2
2
2
2
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10
Class with Enrollment Less than 10 Participants
Anytime a class current enrollment drop below 10
participants, that class will appear on this
list.
11
Exit Program
Reason for Separation is OPTIONAL
To exit a participant , simply enter the date,
click on Exit Participant OR enter the date and
reason for separation, click Exit Participant.
12
Monthly Attendance Sheet
13
Select Form TypeEnter the dated testedEnter
the Oral ScoreClick on Save TestThe system
will automatic assign the appropriate skill level
based on the lowest score entered.
ALAS and BEST Test
14
The SORT is no longer a valid assessment test.
TABE Literacy Test
If the participant cannot master the Locator
test, enter "1" as the Locator test score.
15
Awaiting Survey Listing

• System will reflect only those assigned the four
  main core measures

16
Federal Report By Class

• Individual class reports for Federal Tables 1-4
  can now be generated two ways
• Column
• Tabular

17
COLUMN
Step 1
Step 2
Note Table 5 is now included on Federal Table.
Step 3
Step 4
18
TABULAR
Step 1
Step 2
Note Table 5 is now included on Federal Table.
Step 3
Step 4
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New Features
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Participant Inquiry

• Participant Inquiry allows you to query the
  database with a set of variables to assist in
  troubleshooting. Based on the options you
  select, the system will generate a list of
  participants that meet the criteria selected.

21
Query by Entry Date
Database cannot generate a query by entry date
ONLY. You must also select one of the other
criteria.
22
Query by Skill Level
23
Query by Ethnicity
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Query by Gender
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Query by Age
26
Placing a Class in Archive
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Steps to Placing a Class in Archive
Click on class to place in archive
Click on List All Sites and Their Classes
Click on OK
Click on OK
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All Classes in Archive will appear in red on
Class Lists.
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How to Remove a Class From Archive
Click on class to remove from Archive. On Class
Modify/Delete screen, click on UnArchive Class
30
Dislocated Workers
From Main Menu, Click Standard Reports, Select
Dislocated Worker
31
Presented by
Debra Lowe
Jackson Public Schools 601-987-3695 e-mail
lowe407_at_hotmail.com