Class scheduling

1
Class scheduling

• New chair and dean orientation

2
Class schedulingtypes of classes and processes

• On campus
• Virtual college
• Summer school

3
Class scheduling--principles

• First concern student need
• Complete upper-division major within two years
• Second concern stable ability to meet the need
  (avoid faculty burnout)
• Third concern efficient use of resources

4
Process for on-campus scheduling

• Well established variation within depts,
  buildings paper-based
• Process Registrar to dean to chair to dean to
  registrar resolution of conflicts
• Timelinessee Handout 1
• June year 1 for spring year 2
• November year 1 for summer year 2
• October year 1 for fall year 2

5
Problems with on-campus scheduling

• Scheduling conflicts
• Reliance on precedent
• Growth

6
Virtual college scheduling

• Basic differences
• Allocation for overload and part-time offerings
• Lotus Notes based submission
• Process chairs to deans to VC
• Timeline see Handout 2

7
Allocating in moderate scarcity

• My prioritization (different for others?)
• (In load)
• General Education and MLS core courses
• Courses necessary for identified degree programs
  available virtually
• Others

8
Lotus Notes type of submission

• Plea for submitting VC course approval form
  contract complete, accurate, and on timesee
  Handout 3
• Another possibility informal submission of
  courses to dean (similar to summer)

9
Special categories of VCsubmission

• AccessUS
• Military
• International partners
• Concurrent enrollment

10
Problems with VC process

• General planning ahead and responding to change
• Particular
• Lack of integration of systems and information
• Incomplete or inaccurate information on forms
• Timing (e.g., use old salaries)

11
Class scheduling for summerschool

• SCH-based allocation method
• Process
• Sept-Oct Proposed Offerings Worksheets (yellow
  sheets) due to dean, provost
• October Provost makes allocation
• Response from provost
• Nov 15 Class schedule due to deans
• Jan Payroll forms (green sheets) due to deans

12
Summer school obvious trend

• On campus FTE
• 2001 652
• 2002 565
• 2003 499
• 2004 431

• Virtual College FTE
• 2001 370
• 2002 430
• 2003 560
• 2004 659

13
Problems with schedulingsummer classes

• Again planning (and advertising) vs change
• Timing
• Again lack of integration of systems
• Mixing salaries from summer and VC pools
• For 2005 facilities management

14
Conclusion

• Plea for meeting deadlines
• Remember purpose meeting student needs in a
  sustainable way