InteGrade Pro Software Teacher Basics

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InteGrade Pro SoftwareTeacher Basics
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AGENDA

• New Gradebook
• Gradebook Setup
• Creating Tasks or Assignments
• Marking Tasks or Assignments
• Notes
• Student Progress Report
• Inactive Students
• End of the Term

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Creating a New Gradebook

• Double click on the InteGrade Pro icon.
• Look for this icon on your desktop or on a shared
  teacher application drive on your network.

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Creating a New Gradebook
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Creating a New Gradebook (continued)

• InteGrade Pro will launch with Create a new
  gradebook selected.
• This is what you need to do at the beginning of
  each new school year.

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Creating a New Gradebook (continued)

• You will have only one gradebook file that will
  contain all of your classes for the year.
• Select OK and move to the next screen.

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Creating a New Gradebook (continued)
One of your administrators has exported your
class rosters from the school administration
system.
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Creating a New Gradebook (continued)

• Always select Create using class rosters during
  this initial period.
• Choose Next.

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Creating a New Gradebook (continued)

• The next screen describes the file youre looking
  for on the network. Your administrator will tell
  you where to find the file on the network
• It is located inside the following folder
  structure
• IGPDATA folder
• (school ) folder
• (teacher ) folder
• Cl(teacher ).grd

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Creating a New Gradebook (continued)

• Navigate to your class roster file.

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Creating a New Gradebook (continued)
CL112.GRD

• Select Open or double click on the file name.

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Creating a New Gradebook (continued)

• Verify the teacher number, name and school year
  are correct.
• Click Next.

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Creating a New Gradebook (continued)

• This is the teacher name that will be used on
  Gradebook reports.
• You may want to change it to include Mr. or Ms.

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Creating a New Gradebook (continued)

• You must set a password to protect your
  gradebook.
• Select Set Password and follow the instructions
  on the wizard.

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Creating a New Gradebook (continued)

• Choose unusual password that others (students)
  will not guessinclude numbers
• Click Next and then Save.
• Write down and SAVE PW in SAFE place.

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Creating a New Gradebook (continued)

• When your password has been set, select Save.
• Use your first and last initial and the school
  year to name your file. For example, Jenny Lai
  would be JL2003.
• Your gradebook will be automatically saved into
  your teacher folder.

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Creating a New Gradebook (continued)

• Grade-book opens to the default spread-sheet.

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Creating a New Gradebook (continued)

• To show students alphabetically right-click in
  the grey area -- Student Name.
• Choose Sort Students by Column.

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Main Viewer

• The top of the main viewer has a standard windows
  toolbar.
• You may quickly change between classes using the
  class drop-down.

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Main Viewer

• Below the class drop-down is the spreadsheet
  drop-down.
• To the right -- the Show and View drop-downs.

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Gradebook Setup - Display

• Click on Setup in the Menu Bar, then Display.
• Here are tabs to change the way the date looks,
  extra field titles, and Spelling Rules.

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Gradebook Setup - Display

• The Most Important tab is Spreadsheet.
• You can change colors and column widths of the
  spreadsheet.

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Gradebook Setup - Display

• You have the option to display inactive students.
• Do not DELETE inactive students.

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Gradebook Setup - Grading Rules

• Go to the Setup menu (top of the Gradebook File
  Menu) and choose Grading Rules.

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Gradebook Setup - Grading Rules(continued)

• Choose the Grade Tables tab.
• These tables come from SASI.

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Gradebook Setup - Grading Rules(continued)

• To adjust your Grade Table, highlight the Grade
  Table name (left hand column) then change the
  values in the right table ie, rename table to
  Normal.

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Gradebook Setup - Grading Rules(continued)

• You MUST use numerical values for grades NO
  letter grades.

Set deci-mal point to zero -- 0.
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Gradebook Setup - Grading Rules(continued)

• Click on the next tab Special Scores
• Examples NHI for Not Handed In with a score
  value of Zero or Sick with a score value of
  Excused.

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Gradebook Setup - Grading Rules(continued)

• Click on the next tab, Type Sets.
• Type Sets are the weighting systems you use for
  your classes.
• Even total points teachers will have one set
  with all the types with a point value of 100
  (cant be blank).

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Gradebook Setup - Grading Rules(continued)

• Sets are Columns Subjects you teach.
• Types are Rows the types of assignments you
  give to your students, the TASK.

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Gradebook Setup - Grading Rules(continued)

• For Total Points SS, each Type must have at least
  a value of 0 or you cannot choose to use it.
• For Weighted SS, the values in a column (SET) for
  the Types (Assignments, TASKS) are like the
  slices of a pie, the percentages. Homework is
  20, Book Reports 30, etc.

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Gradebook Setup - Grading Rules(continued)

• Select, delete any Sets (Elementary) that you are
  not going to use.
• Keep, rename, or create new sets appropriate for
  your use.
• Select, delete, rename all Types (Unused) that
  you are/are not going to use.
• Your totals do not have to add up to 100.

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Gradebook Setup - Grading Rules(continued)

• Your class is set up for the semester.
• Once you set your percentages for tasks for each
  subject and send them home to parents, you will
  not want to change them.
• Save your changes by clicking on CLOSE, not the X
  in upper right-hand corner.

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Gradebook Setup - Grading Rules(continued)

• A total points teacher may have a Type Sets
  screen that looks like this because the school
  dictates that for Semester Exams are 20 of the
  final Semester Grades.

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Gradebook Setup - Grading Rules(continued)

• A weighted teacher in the same school may have a
  Type Sets screen that looks like this

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Gradebook Setup - Spreadsheets

• Go to the Setup menu and select Spreadsheets.
• You will see several EndTerm Spreadsheets in your
  list.
• Youll use those spreadsheets to send your grades
  back to SASI at the end of the term.

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Gradebook Setup - Spreadsheets

• 1st 9weeks thru 4th 9weeks already created with a
  template
• You will need to create new spreadsheets.

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Gradebook Setup - Spreadsheets

• Create a spreadsheet (Weighted Type) for First
  Nine Weeks for each class you teach.
• Set correct Grade Table for level of the class
  and correct Calculation Method.
• Delete any inappropriate spreadsheet.

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Gradebook Setup Spreadsheets(continued)

• Check that each grading term has two spreadsheets
  per class One for your assignments and grades,
  and one EndTerm spreadsheet.
• Check for you skills sheets as well.
• If you are a total points teacher, you will also
  need to change the Calculation Method to Total
  Points.

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Gradebook Setup Spreadsheets(continued)

• To create the rest of your spreadsheets, select
  New on the bottom left corner of the screen.
  Select Numeric Spreadsheet and select Next.
• Name your spreadsheet appropriately.

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Gradebook Setup Spreadsheets(continued)

• Choose Total Points Spreadsheet (or weighted if
  you use weights).

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Gradebook Setup Spreadsheets(continued)

• Repeat the process creating as many
  spreadsheets as there are grading terms in your
  school, for example
• Quarter 1 Daily Grades
• Quarter 2 Daily Grades
• Semester 1 Grades (Q1 Q2 Semester Exam)
• Quarter 3 Daily Grades
• Quarter 4 Daily Grades
• Semester 2 Grades (Q3 Q4 Semester Exam)

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Gradebook Setup Spreadsheets(continued)

• Each class needs these spreadsheets.
• Recommendation 1 spreadsheet per marking period
  per class.

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Creating Assignments (Tasks)
Go to the correct class and spreadsheet using the
drop down menus.
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Creating Assignments (Tasks)
Click on Tasks or key CONTROL N.
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Creating Assignments (continued)

• InteGrade Pro has a quick wizard to help you
  create your assignments.
• The only required information is the task name,
  choose a type, and points.

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Creating Assignments (continued)

• Once you create one assignment, the rest of your
  assignments will default to the same settings -
  so remember to change when needed.

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Creating Assignments (continued)

• The small calendar icons pop up a calendar to
  help you find the date assigned and date due
  easily.

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Creating Assignments (continued)

• The Out of (Raw) is the number of points the
  assignment is out of. For example, if an Exam has
  100 questions and each is worth 1 point, the Out
  of (Raw) would be 100.

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Creating Assignments (continued)

• The Scale Factor is sometimes used there are only
  50 questions and each are worth 2 points. The Out
  of (Raw) would be 50 with a scale factor of 2.

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Creating Assignments (continued)

• Bonus marks -- you can have the Maximum allowed
  score over the Out of (Scaled) for any
  assignment.
• Students are always allowed to have more than
  100.

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Creating Assignments (continued)

• If you enter a Maximum Allowed score of 110,
  giving a score of 115 will cause a warning
  message to appear. You may override the Maximum
  Score value at anytime.

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Editing Assignments

• At any time, you can double-click on the task in
  the task area of the main viewer to edit task
  information. You can also use the Edit Task icon
  on the menu bar.

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Editing Assignments

• To adjust the point value or the task type
  (weight category) of an assignment, go to the
  Points tab of the Edit Task dialogue.

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Marking Your Assignments

• You can enter your marks into the edit task
  dialogue under the Scores tab or directly into
  your spreadsheet.

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Marking Your Assignments

• Student grades are updated automatically. There
  is no limit to the number of assignments (i.e.
  Tasks) you can enter for each class.

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Notes

• There are 5 kinds of notes inside InteGrade Pro
• Class Notes
• Task Notes
• Score Notes
• Spreadsheet Notes
• Student Notes

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Class Notes

• Many teachers enter their syllabus information in
  this note. Sending this information home to
  parents in a student progress report is often
  helpful.

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Task Notes

• Many teachers explain the marking criteria or
  background information for their assignment in
  the Task Note.

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Task Notes

• All notes in a gradebook can be saved and brought
  in for next year, so district and/or state
  curriculum information can be retrieved. This
  teacher entered in the District information on
  their book report.

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Score Notes

• Score notes are particular to each student for
  each assignment. Many teachers use this note
  field instead of writing on the top page of
  assignments this way the note can be printed and
  sent home with progress reports.

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Spreadsheet Notes

• Spreadsheet notes are often used to show the
  weighting or particular curriculum for the term.

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Student Notes

• Student notes are particular for each
  spreadsheet. In this example the teacher uses the
  notes field to keep track of student activity in
  the classroom. These notes often are put in
  Progress Reports for parents to view.

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Student Progress Reports

• Go to the Reports menu.
• Select Student Progress.

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Student Progress Reports (continued)

• Spreadsheet reports can be customized to include
  a variety of information.

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Student Progress Reports (continued)

• Reports can be previewed by clicking Next. If
  you want to add or delete information from your
  report, you can come back to this screen before
  printing (or emailing).

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Student Progress Reports (continued)

• Filters apply to ALL reports, not just the
  current one. Reset as needed.
• Uncheck items to remove them from the report
  (i.e. graph). Choose Setup (on the top left of
  the preview) and remove the graph on the setup
  screen.

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Student Progress Reports (continued)

• To move to another page you move the cube on the
  horizontal scroll bar.
• When the report looks appropriate select Print at
  the top right of the Preview screen.

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Inactive Students

• Inactive students are those students that have
  been dropped from the teachers class roster.
• This is done from within SASI.
• Inactive students show up with a tilde () in
  front of their names in the class spreadsheets.

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Inactive Students (continued)

• At the beginning of the year many students
  schedules change resulting in teachers having
  lots of inactive students in their
• gradebooks.

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Inactive Students (continued)

• A note is automatically created with the
  spreadsheet grade and percentage at the time the
  student was inactivated.

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Inactive Students (continued)

• Teachers dont always want to see all of the
  inactive students in their classes.
• To hide the inactive students,
• go to the
• Setup menu
• and choose
• Display.

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Inactive Students (continued)

• Choose the Spreadsheet tab.
• Uncheck the Display Inactive Students checkbox.
• All inactive students will be hidden from view in
  the gradebook.

These students are not deleted you can see them
any time by checking on the Display Inactive
Students checkbox again.
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Inactive Students (continued)

• Inactive students do NOT show a calculated mark
  in your SS.
• If you need marks exported back into SASI, you
  may need to temporarily activate those students.
• The next time your administrator does a Data
  Exchange, they will revert back to inactive.

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End of the Term

• At the end of the term, grades are sent back to
  the administration system, SASI.

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End of the Term

• Go to the EndTerm Spreadsheet (look at the dates
  and make sure youre on the right sheet).

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End of the Term (continued)

• Click in the top of the first column
• (in the grey area)
• and choose Replace Task.

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End of the Term (continued)

• Choose the spreadsheet that contains the grade to
  bring over, for example, the 1st Six Weeks
  Assignment Spreadsheet.

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End of the Term (continued)

• Choose the Spreadsheet Grade (the calculated
  grade based on all the assignments in the
  spreadsheet).

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End of the Term (continued)

• Choose the format to use Raw Score.

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End of the Term (continued)

• If the grades are invalid, they appear in bold.
  Most likely, invalid grades are Incompletes.

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End of the Term (continued)

• To fill in com-ments, right-click in the student
  comment cell

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End of the Term (continued)

• and choose from the drop down of comments or
  use the comment pop down menu at the top of the
  spreadsheet.

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End of the Term (continued)

• Repeat the process for each of your classes
  (similar to filling in a bubble sheet for each of
  your classes).

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End of the Term (continued)

• Go to the File menu and Select Export from
  Gradebook.

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End of the Term (continued)

• Select the term you are exporting (for example,
  1st Six Weeks).

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End of the Term (continued)

• If you havent filled out all your spreadsheets
  or mandatory information, Gradebook provides you
  detailed information to correct your data.

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End of the Term (continued)

• InteGrade Pro knows which teacher folder to place
  the mark file in - just click OK!

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End of the Term (continued)

• If errors are present during the export process,
  Gradebook will give you the option of reading the
  error log. It is strongly recommended you look at
  the error log to correct any errors.

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End of the Term (continued)

• Once you have successfully exported for the term,
  your administrator will import the grades into
  SASI.
• Most schools print out verifications to be
  absolutely sure that the students are receiving
  accurate grades.

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Questions?