Boston

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BostonsPublic - Private Partnership
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Boston Emergency Management Agency

• Thomas M. Menino Stephen A. Morash
• Mayor Deputy
  Director

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Goals

• Establish emergency management partnership
  between the public and private sectors in the
  City of Boston.
• Communications
• Evacuation
• Emergency Access

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Communications

• Develop communications network for essential
  exchanges of emergency-related information
  before, during and after a critical incident.
• Internet Web Site
• Desktop and Wireless Email

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Evacuation

• Develop simultaneous multiple building evacuation
  coordination plans between large occupancy
  buildings and Boston emergency response agencies.
• Coordinate Individual Building Evacuee Staging
  Areas with Adjacent Buildings
• Coordinate with Incident Commander, EMS and BPDs
  Critical Incident Exodus Plan

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Emergency Access

• Develop plan to facilitate essential private
  sector employees with re-entering areas
  restricted to public access due to emergency
  conditions.
• Building Facility Staff and Contractors
• Corporate Tenant Staff and Contractors

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Bostons Corporate Emergency Access System
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C E A S Purpose

• Assist local businesses in re-entering areas
  restricted to public access to due to an
  emergency condition
• Identify essential employees to a companys
  viability
• When conditions permit, allow these employees
  access to the work site to sustain company
  operations

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Benefits to Private Sector

• Essential employees will have authorized
  emergency access
• Assessment and site restoration processes may
  begin immediately
• Businesses may quickly assess impact based on
  early assessments
• Vital records may be retrieved

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C E A S Credential

• Identification system designed to provide a
  positive, verifiable credential that identifies
  the carrier as essential to the viability of
  his/her employers business
• Photo ID with hologram
• Two-year subscription _at_ 25 per year

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Eligibility

• Any employee designated as essential by their
  employer and works for a private sector
  organization, not-for-profit corporation, and
  other non-governmental entities, which maintain a
  business address within the City of Boston.
• Or pre-defined Critical Service Provider with
  addresses outside the City

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Percentage of Employees per Site
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CEAS Scenarios

• A restaurant with the full time equivalent of 12
  employees would be allowed a maximum of 3 as
  essential.
• A software developer with 70 FTE employees at one
  location would be allowed to designate up to 14
  as essential.
• An auto part manufacturing plant with 500 FTE
  employees could designate 75 as essential.
• A 3,000 FTE employee bank headquarters could
  designate up to 300 as essential.

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C E A S Activation

• Activated by Mayor and the BEMA Team as part of a
  strategy to minimally affect business operations
  during an emergency situation
• Viewed as an element of the citys contingency
  plan, not as a separate or independent function

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Levels of Emergency Access

• Use of CEAS will be determined by the Mayor and
  public safety officials as to the safety of areas
  affected by an emergency situation.
• Under certain conditions access under any level
  of activation may be limited to a controlled
  entry point by which card holders will be
  permitted ingress only under police escort.
• Access may be limited or denied at any time
  during activation due to sudden, changing
  conditions.

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CEAS Access Levels

• ACCESS X All access prohibited
• ACCESS D Direct Involvement Only
• ACCESS C Critical Industries
• ACCESS B Basic functions, all companies
• ACCESS A All permitted, vehicular limitations

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ACCESS X All access prohibited

• Conditions pose an imminent danger to life
• No one is permitted within the designated area

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ACCESS D Direct Involvement Only

• All employees directly involved in alleviating
  the effects of the emergency
• Companies will be specifically defined at the
  time of the occurrence by local authorities
• Not required to possess credentials under this
  program, but will gain entry to perform emergency
  work based upon existing company identification

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ACCESS C Critical Industries
Sectors of business that have been pre-determined
to be vital to the continuing economic viability
of the city, state, national or global economies

• Banking and Financial Services
• Food Distribution
• Public Power/Gas Telecommunications
• Building Management
• Health Care

• News Media
• Fuel Distribution
• DOD Contractors (as verified by DOD)
• Universities and Colleges w/resident population
• Research Facilities

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ACCESS B Basic Functions, All

• In addition to Access D employees, Essential
  Employees of all companies, with credentials
  issued under this program, will be permitted
  entry, to enable a basic functioning of business
  operations until the emergency condition ends.

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ACCESS A All Permitted/Car Limits

• Conditions require the limitation of vehicular
  traffic to only Essential Employees (Access D,C
  and B authorized)
• A credential within a designated emergency zone
  will be required for an employee who is driving.
  Non-essential employees will be permitted entry
  if it is made by public transportation, pooling
  with an essential employee, or by non-vehicular
  means.

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Examples of CEAS Activation

• ACCESS X ALL ACCESS PROHIBITED
• A hurricane force storm is striking.
• An explosive has been discovered and is being
  dismantled.
• An ice storm is occurring, and a travel ban is
  imposed.

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Examples of CEAS Activation

• ACCESS D DIRECT MITIGATION INVOLVEMENT ONLY
• A hurricane force storm has struck, causing
  dangerous driving and pedestrian conditions, due
  to damaged structures, utility lines and trees
• Access D is announced employees of affected
  utilities are allowed in the area OR vendors
  under contract to city agencies for debris
  removal are permitted

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Examples of CEAS Activation

• ACCESS C CRITICAL INDUSTRIES
• A crippling snow storm has occurred roads are
  impassable essential city services are
  experiencing serious delays in response time
• Access C is announced Essential Employees of
  designated critical industries are allowed entry
  in the area via functioning mass transit.

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Examples of CEAS Activation

• ACCESS B BASIC FUNCTION, ALL COMPANIES
• An explosion has occurred law enforcement feels
  that the crime scene and the adjacent zone still
  require a level of protection against normal
  pedestrian traffic

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Examples of CEAS Activation

• ACCESS A ALL PERMITTED/VEHICULAR LIMITATIONS
• An ice storm has occurred recovery continues,
  but city officials determine that roadway
  conditions warrant restrictions on vehicular
  traffic
• Access A is announced driving is restricted to
  Essential Employees. Non-credentialed employees
  are permitted entry as long as they are not
  driving.

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CEAS Activation Process

• Recognition of the need to activate the system,
  during periods when access or travel may be
  limited by an emergency government action
• Activation by the Mayor or the BEMA Team
• A public announcement of the activation
• Implementation and enforcement of the system by
  public safety officials.

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CEAS Training Web Based

• Ensure each prospective credential holder meets
  all requirements of the protocol, including
• Understanding of Boston Emergency Management
  System and protocols,
• Comprehension of the purpose and the parameters
  of the credential he or she will be issued,
• Exposure to common concepts for dealing
  effectively with various kinds of emergency
  conditions.

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QUESTIONS