American Recovery and Reinvestment Act: Funding

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American Recovery and Reinvestment ActFunding
Reporting Requirements
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• Focus
• Two Primary Areas
• Reimbursement for federal funds
• Previously covered under Cash Balance Reports
• Examples Title-I, Title-II, IDEA, etc.
• Reimbursements for American Recovery
  Reinvestment Act (ARRA)
• Stimulus funds
• Examples Title-I ARRA, Title-II ARRA, IDEA
  ARRA, State Stabilization ARRA, etc.

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• Why we changed?
• ARRA funding requirements
• Compliance reporting mandated by federal
  government
• Transparency

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• What are the changes?
• Grant Reimbursement Application has replaced the
  Cash Balance Report
• Advance payments will no longer be paid. Grants
  are now paid by reimbursement only because of the
  requirements of the Cash Management Improvement
  Act
• Currently, requests received by the 1st and 15th
  of the month will be paid by the 11th and 25th
• Transparent view of your current balances for
  each grant period
• Requests for Federal and State ARRA funding

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• Accessing the Grant Reimbursement Application
  (GRA)
• Request reimbursements for Federal funds
  including ARRA and State Stabilization (ARRA)
  funding

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• Requesting a Login
• Logins are now individualized, increasing the
  security and audit trail
• Go to https//www.sde.idaho.gov/portal/funding
  and click registration.
• Please use your official district/school issued
  e-mail address.

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• What is State Stabilization
• ARRA Funding?
• 145,733,000 -- or about 10 -- of the FY10
  Public Schools Budget has been awarded to
  districts to help stabilize budgets in lieu of
  state General Funds
• Districts must request these funds they wont
  automatically be sent
• To request funds, districts must show and provide
  assurance that the funds have been spent and
  report the benefits received from the funds, per
  federal regulations

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• State Stabilization ARRA Funding (cont.)
• All State ARRA fund reimbursement requests are
  due by September 15 and April 30.
• Payments for 80 of the funds will be sent
  October 1. The remaining 20 will go out May 14.

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• Funding Flow (ARRA)

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• Information Needed to Prepare a Request
• IFARMS Data
• Supporting Invoices
• Vendor Information
• Job Creation Estimates
• District DUNS Number

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• Getting Ready to Submit ARRA Requests
• Use IFARMS reporting data to help facilitate the
  process
• Gather all paid invoices needing reimbursement
• Those that are single payments for under
  25,000.00
• Those that are single payments for 25,000.00 or
  more
• Those that are strictly for wages and benefits
  (IFARMS object codes 100 and 200)
• For Invoices under 25,000, aggregate the amounts
  by IFARMS object codes
• Purchased Services, Supplies/Materials, Capital
  Objects
• Also count up the number of individual vendors in
  each categories' request

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• Getting Ready to Submit ARRA Requests (cont.)
• For each vendor receiving an individual payment
  of 25,000 or more you will need
• The vendors EIN number
• The vendors DUNS number OR the vendors name and
  zip code of its headquarters.
• A contract number or PO number associated with
  each payment

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• Getting Ready to Submits ARRA Requests (cont.)
• For reimbursement of wages and benefits
• Job hours created and job hours retained should
  be calculated in advance
• These should be separated into Certified and
  Non-Certified positions
• These job hours should only be for those created
  or saved by the reimbursement request youre
  currently making. Do not include hours saved or
  created by funds already reimbursed.

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• Obtaining a DUNS Number for your District or
  (LEA) Charter School
• To track ARRA funding, the federal government
  requires recipients to have a DUNS number
• To obtain a number
• Visit http//fedgov.dnb.com/webform/displayHomePag
  e.do
• You will need
• Your organizations name, address and the year it
  started
• Your districts Superintendent, CEO or
  equivalents name
• What type of organization you are (most likely
  government)
• The primary type of business you conduct (most
  likely education)
• The total number of employees for your
  organization

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ExampleARRA Funding Request for Salaries
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ExampleARRA Funding Request for Purchased
Services

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ExampleSubmit Your ARRA Fund Request
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• Frequency
• Requests can be entered anytime
• We recommend you time requests
• Upon completion of a project
• Bi-weekly to coincide with payroll
• As cash flow requires
• Deadlines
• 1st and 15th of each month
• September 15 and April 30 for State ARRA
  distributions
• Federal program deadlines

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• Contact Information
• Regarding ARRA/Stabilization general reporting
  requirements
• Louie Konkol, Chief Fiscal Officer
• [phone] or LDKonkol_at_sde.idaho.gov
• Regarding the application and its use
• Brandon Phillips, Financial Technician
• [phone] or BCPhillips_at_SDE.Idaho.gov
• Regarding specific grant questions
• Contact the appropriate Grant Coordinator

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Questions?