Last Minute Reminders Regarding MME Administration

1
Last Minute Reminders Regarding MME Administration

• Diane Walters ACT State Testing
• Pat King Michigan Department of Education, OEAA

2
MME Testing Schedule

• Initial Testing (Spring 2007)
• March 13 ACT Plus Writing
• March 14 WorkKeys and Michigan Mathematics
• March 14, 15, or 16 Michigan Science and Social
  Studies
• Makeup Testing (Spring 2007)
• March 27 ACT Plus Writing
• March 28 WorkKeys and Michigan Mathematics
• March 28, 29, or 30 Michigan Science and Social
  Studies
• Accommodations Testing Windows (Spring 2007)
• Day 1 - March 13 March 27
• Day 2 - March 14 March 28
• Day 2, 3, or 4 - March 14 March 30
• Reminder Only for high school juniors

3
First Activity of the Day

• All test sites must test on the designated test
  days with testing as the first activity of the
  morning, starting no later than 9 a.m.
• No food or drink are permitted in testing room(s)
  this applies to both staff and examinees.
• School schedule adjustments will be necessary for
  students with different schedules (e.g., night
  classes).

4
Testing Staff

• Required number of qualified assistants per room
• 1 Room Supervisor required for each room,
• Plus 1 Proctor for every 25 examinees in the room
  after the first 25 (i.e., 26-501 51-752
  76-1003)
• Testing staff may not be
• Involved in test preparation for commercial gain
  outside of normal teaching responsibilities
• Enrolled in high school

5
Relatives Testing

• Test (and Back-up) Test Supervisors have access
  to secure test materials prior to testing.
• To avoid the appearance of a conflict of
  interest, and to protect relatives (children,
  stepchildren, grandchildren, nieces, nephews,
  siblings, in-laws, spouses) and wards from
  allegations of impropriety
• Test (and Back-up) Supervisors may not be related
  to any examinee taking the MME in 2006-2007
  anywhere in Michigan.
• Room supervisors and proctors may not assist in a
  room where any relative is being tested

6
Relatives Testing/Conflict of Interest

• TACs May not be related to or guardian of any
  examinee participating in MME accommodations
  testing anywhere in Michigan this year. (see list
  of relatives / guardians on prior slide)
• Testing staff supporting accommodations May not
  be involved in coaching high school athletics or
  college athletics (applicable only if student
  testing with accommodations participates in
  athletics)

7
Testing Staff Training Session

• BEFORE Test Day
• May use copy of the Training Video
• Policies
• Pre-test Activities
• Test Day Assignments
• Post-test Procedures
• Manuals and Supplemental Guides
• Attentiveness During Testing

8
Facilities

• Choice of testing rooms for standard time
  administration
• Uncrowded seating prefer classrooms with 25-30
  examinees
• Manageable security prefer no more than 100
  examinees in one room
• Good lighting, comfortable temperature, quiet
  atmosphere

9
Facilities, continued

• Seating arrangements (Applies Equally to Desks
  and Tables)
• Seats must be assigned by testing staff as
  students enter room
• Minimum of 3 feet apart side-to-side (measured
  shoulder-to-shoulder)
• Minimum of 3 feet apart front-to-back (measured
  head-to-head)
• All students must face the same direction,
  directly behind one another

10
Facilities, continued

• Freedom from distractions
• No one not involved in testing may be in the room
• Uninterrupted testing period required for all
  days of testing
• No unnecessary noises (bells, public address
  systems, etc. must be turned off)
• Testing rooms must be separated from regular
  school activities

11
Calculators

• Allowed for
• Day 1 ACT Mathematics
• Day 2 WorkKeys Applied Mathematics and Michigan
  Mathematics
• Details in Taking The ACT and on website
• www.actstudent.org/faq/answers/calculator.html
• Ultimately students responsibility
• Formula sheets are in WorkKeys Applied
  Mathematics test booklets

12
Non-Secure Materials Day 1

• Arrive in schools first week of February
• To Test Supervisors
• Supervisors Manuals
• Room Supervisors and Proctors Guides
• Taking the ACT for State Testing
• Answer Folders (blank)
• Day 1 Bar-code Labels

13
Non-secure Day 2 and Day 2, 3, or 4 Materials

• Arrive in schools by February 12
• To Test Supervisors
• MME Administration Manuals
• Answer Documents (blank)
• Day 2
• Day 2, 3, or 4
• Two sets of printed bar-code labels
• Blank bar-code labels
• Class/Group ID Sheets
• School Header Sheets

14
Pre-Test Sessions

• In-school sessions, supervised
• Complete Non-cognitive and Demographic
  Information
• Bar-Code Labels affixed---3 times

15
Day 1 Answer Folder

• Sections to be completed in pre-test session
  about 60-90 minutes
• Bar-code Label

16
Day 2 Answer Document

• Sections to be completed in pre-test session
  about 15 minutes
• Bar-code Label
• Box 7 School Use Only

17
Day 2, 3, or 4 Answer Document

• Sections to be completed in pre-test session
  about 15 minutes
• Bar-code Label
• Box 7 School Use Only
• Box 10 Class Group Codes
• Box 11 Research Codes

18
Security of Test Materials

• Check-in immediately
• Problems Day 1
• call ACT 800-553-6244 ext 2800
• Day 1 Accommodated Testing
• call ACT 800-553-6244 ext 1788
• Day 2 and Day 2, 3, or 4
• call PEM 800-204-4109
• Two-lock Rule
• Just like Money
• Establish and Document Chain of Custody

19
Day 1 Secure Materials

• To Test Supervisorfirst week in March
• TEST BOOKLETS
• Supervisors Report Form
• Fax Order Form for Day 1 Makeup Materials
• Return envelopes
• Packing instructions
• Spring Break Conflict
• KEEP BOX(es) for return

20
Day 2 and Day 2, 3, or 4Secure Materials

• To Test Supervisorfirst week in March
• TEST BOOKLETS
• Packing instructions
• Additional Materials Orders
• KEEP BOX(es) for return

21
Day 1 Accommodations Secure Materials
(ACT-Approved)

• ACT-Approved Accommodations
• To TAC
• Preliminary Roster first week of February
• Final Roster first week of March
• Includes TEST BOOKLETS and accommodated test
  formats
• Testing Window March 1327, 2007
• KEEP BOX(es) for return

22
Day 1 Accommodations Secure Materials
(State-Allowed)

• State-Allowed Accommodations
• Separate Shipment Test Materials
• To TAC first week in March
• TEST BOOKLETS
• Roster and Admin forms
• Administration Guidelines
• Testing Window March 13-27, 2007
• KEEP BOX(es) for return

23
Day 1 AccommodationsExtended-Time Testing
Requirements

• Applies to ACT-Approved State-Allowed
• Materials assigned to student
• Do NOT mix timing codes
• ACT-Approved separate from State-Allowed
• Tests in proper sequence
• Never left unattended
• School bells allowed
• If separate sessions / days, must complete test
• May reschedule within two-week window

24
Day 2 and Day 2, 3, or 4Accommodations Materials

• State-allowed accommodations for IEP, 504, and
  ELL studentsshipped first week in March
• NO Approval from ACT required
• Extended time
• Multiple days
• Accommodated formats
• Cassette, DVD, VHS
• Large type
• Reader Script
• Braille
• Spanish, Arabic
• Testing window March 14-30

25
Home-schooled students

• Home-schooled students wishing to participate in
  the MME will test at their local public high
  school
• Local Public Schools will need to work with local
  home-schooled students wishing to take the MME
• Includes assistance with accommodations
• Also need to schedule time for pre-test sessions
• Home School code
• Day 1 Answer Folder - Block K TS fill in the
  ovals 969999
• Day 1 Answer Folder -Section V Question 1
  fill in oval A
• Day 2, and Day 2,3,or 4 Answer Document
  Complete Box 7

26
Testing Staff Briefing Session

• Required for each test day
• Review procedures
• Attentiveness
• No food or drinks
• Last-minute details
• Distribute Test Materials
• Test Booklet Count Form

27
Rosters

• Create Rosters BEFORE Test Day
• Names of students SCHEDULED to test
• Prepare for Day 1 copy for Days 2 and 2, 3, or 4

28
Checking In Examinees

• Personal Recognition by testing staff
• Current Official Photo ID
• Check acceptable ID and mark rosters
• Direct examinees to seats
• No food or drink allowed in testing rooms

29
Required Forms

• Completed Rosters
• Test Booklet Count Form
• Seating Diagrams
• Testing Time Verification Form

30
Starting Time

• Testing must begin no later than 900 a.m.
• Testing can begin as soon as all examinees in the
  testing room have been identified and seated
• When verbal instructions begin

31
Sequence/Timing of Tests

• Day 1 - ACT Plus Writing
• Test 1, English 45 minutes
• Test 2, Mathematics 60 minutes
• Break 15 minutes
• Test 3, Reading 35 minutes
• Test 4, Science 35 minutes
• Break 5 minutes
• Test 5, Writing Test 30 minutes

32
Sequence/Timing of Tests

• Day 2 - WorkKeys and Michigan Mathematics
• Reading for Information 45 minutes
• Applied Mathematics 45 minutes
• Break 5 minutes
• Michigan Mathematics 20 minutes

33
Sequence/Timing of Tests

• Day 2, 3, or 4 - Michigan Science and Social
  Studies
• Michigan Science 50 minutes
• Michigan Social Studies - Part 1 50 minutes
• Break 10 minutes
• Michigan Social Studies - Part 2 50 minutes

34
Exact Timing of Tests

• Use more than one timepiece
• Record times in the Supervisors Manuals
• Dont miss the 5-minute verbal warnings

35
Observers

• Authorized Observers
• ACT
• MDE
• Pearson Educational Measurement (PEM)
• Letter and ID
• Unauthorized Observers
• Media
• Test prep companies
• Parents
• School Board members
• Any staff not part of test day administration

36
Group Irregularities

• Document and call if
• Inclement weather
• Power failure
• Emergency evacuations
• Major disturbance
• Missing materials
• Mistiming
• Call ACT 800-553-6244
• x 2800 Day 1 Standard Time
• x 1788 Day 1 - Accommodations
• Call PEM 800-204-4109
• Day 2 and Day 2, 3, or 4 Standard Time and
  Accommodations

37
Individual Irregularities

• Defective material
• Replace
• Examinee illness
• Schedule for makeup
• Marking in future section of answer folder
• Irrational behavior
• Document everything

38
Prohibited Behavior

• Examples
• Creating disturbance
• Giving/receiving help
• Previous test section
• Working beyond time
• Calculator issues
• Void answer folder
• If security breach, call
• Document everything

39
Documentation

• Roster
• Irregularity Reports, if occurrences
• Seating Diagram
• Test Booklet Count Form
• Testing Time Verification Form
• For TACs-Accommodations Administration Report
  Day 1
• For TACs Answer Document School Use Only
  sections Day 2 and Day 2, 3, or 4
• Testing Staff List

40
Day 1 Makeup Materials

• FAX form for materials
• FAX by end of day March 13
• MUST fax even if no materials are needed
• 319-337-1019 (ACT)
• Makeup examinees
• March 13 absences check roster
• Illness/unable to finish
• NO TESTING if dismissed for prohibited behavior
• Examples on back of sample form

41
Day 2 and Day 2, 3, or 4 Makeup Materials

• Order via OEAA-Secure site by March 16 after
  initial testing is complete.
• Day 2 and Day 2, 3, or 4 materials only
• No Accommodation materials

42
Day 2 and Day 2, 3, or 4 Makeup Materials

• Log-in to the OEAA-secure site
• www.michigan.gov/oeaa-secure
• Select Additional Orders Shipment Tracking
• OEAA-Secure Site User Manual
• Located on OEAA-secure login screen
• Provides step by step instructions on how to
  maneuver through the site
• Questions call PEM at 800-204-4109

43
Section V on Day 1 Answer Folder

• Completed by Testing Staff, not examinee
• Designation of Home-schooled students
• Critical for accommodations

44
School Use Only sectionsDay 2 and Day 2, 3, or 4
Answer Documents

• Completed by TAC, not examinee
• Completed for each content area
• Chart of codes in MME Administration Manual

45
Post-Test Requirements-TS

• Answer document for each examinee who tested
• Validate correct student bar-code labels applied
  to each answer document
• Account for all standard time materials
• Complete all required documentation

46
Post-Test Requirements - TAC

• Complete Section V on Day 1 Answer Folders
• Pages 76-77 of Supervisors Manual of
  Instructions The ACT Plus Writing State Special
  Testing
• Complete Admin and School Use Only Codes on Day 2
  and Day 2, 3, or 4 Answer Documents
• Appendix C in the MME Administration Manual

47
Packaging Standard Time Materialsfor Return

• KEEP SEPARATE
• Day 1 materials return to ACT
• Day 2 materials return to PEM
• Day 2, 3, or 4 materials return to PEM
• DO NOT mix up or combine materials!

48
Returning Accommodation Materials Day 1 to ACT

• KEEP SEPARATE
• BLUE Ink envelope for ACT-Approved answer
  folders/forms
• BROWN Ink envelope for State-Allowed answer
  folders/forms
• Supervisors Report Form
• Accommodations Rosters
• Administration Reports
• Other forms

49
Returning Accommodation Materials Day 2 and Day
2, 3, or 4 to PEM

• Your scorable boxes must include
• School Header Sheet with all scorable Answer
  Documents
• Room Supervisor forms and reports
• MME Testing Roster
• MME Seating Diagram
• MME Irregularity Report
• MME Time Verification Report
• MME Testing Staff List
• Place the orange label on return box

50
Returning Accommodation Materials Day 2 and Day
2, 3, or 4 to PEM

• Subsequent non-scorable boxes will include
• Used Administration manuals
• All test booklets
• Used and unused
• Accommodated test formats
• Used and unused
• After accommodated testing is complete
• Use the white return label

51
Returning Accommodation Materials Day 2 and Day
2, 3, or 4 to PEM

• Keep for Makeup Testing
• unused answer documents
• unused bar code labels
• unused Administration Manuals
• Return all materials used and unused at the
  completion of Makeup Testing

52
Scheduled FedEx Pickups

• March 15 For all Initial Testing Day 1 ACT
  materials Day 2 materials and Day 2, 3, or 4
  that is complete
• March 19 Remaining Day 2, 3, or 4 Initial
  Testing
• March 29 All Day 1 and Day 2 Makeup materials
  all Accommodations and Day 2, 3, or 4 Makeup that
  is complete
• April 2 Remaining Accommodations and Day 2, 3,
  or 4 makeup materials

53
Reporting

• Standard ACT plus Writing Reports
• Student Reports to home (April/May)
• HS and College Reports (April/May)
• School and District Profile Reports (October)
• ACT Non-College reportable scores
• Score Notification Letters to high school
  principal (September)
• Standard WorkKeys Reports
• All reports to School (April/May)
• Individual, Aggregate
• MME Reports
• All reports to School (June)
• Individual, Aggregate

54
Avoiding the Pitfalls

• READ the manuals!
• Testing MUST be first activity of the day start
  no later than 9 a.m.
• Test materials are NOT to be shared or
  transferred between schools
• Administer tests in proper sequence
• Accommodated students testing with different
  timing codes CANNOT be in same room

55
Avoiding the Pitfalls (cont.)

• State-Allowed and ACT-Approved testing must be in
  separate rooms
• Day 1 - Students testing with accommodations must
  use the materials shipped from ACT for that
  specific student
• materials are non-transferable
• Pretest information MUST be completed before test
  day NO EXCEPTIONS
• Keep materials SEPARATE
• Day 1
• Day 2
• Day 2,3,or 4

56
Contact Information

• For more information on MME
• www.michigan.gov/mme
• For program policy and assessment design
  information contact MDE / Office of Educational
  Assessment and Accountability
• [phone]
• mme_at_michigan.gov
• For ACT specific questions DAY 1
• ACT State Testing [phone] x 2800
• ACT State Testing Accommodations [phone] x
  1788
• mi.mme_at_act.org
• For Pearson Educational Measurement DAY 2 and
  DAY 2, 3, or 4
• [phone]