Balancing the Master Schedule

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Balancing the Master Schedule

• To Meet the Needs of All Students

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Norms for Todays Training

• Stay on schedule, be on time.
• Participate actively If you think it, say it.
  Ask Questions. Take care of your neighbor. One
  person talks at a time. Leave time for others to
  ask questions.
• Take care of your needs
• Its OK to have fun! Suffering is optional.

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Goals for Today

• Understand the new state guidelines for students
  two or more years below grade level
• Project your FTE for each department
• Discover creative ways to weave in a tutorial
• Create a Master Schedule that gives all students
  equal access
• Establish a network to support each other in
  solving schedule challenges

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Chunks of Content for Today

• State Guidelines The Compelling Why
• Getting Your FTE Numbers Together The Brutal
  Truth
• Assigning Periods and Teachers to Departments
  The Right Person in the Boat
• Credentialing and Training the Teachers
• Tutorial Periods and Customer Communication
• The Final Product A balanced schedule with
  future flexibility

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Agenda

• 900 915 Welcome
• 915 945 State Recommendations
• 945 1000 Discussion
• 1000 1130 Calculating Your FTE by Department
  Creating a Matrix, Assigning Periods
• 1130 1200 The Tutorial
• 1200 100 Lunch on Your Own
• 100 230 Building Your Schedule
• 230 300 Issues and Conclusions

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Introducing Our Participants

• UCSC
• Fresno COE
• Imperial COE
• Monterey COE
• Santa Clara COE
• Stanislaus COE
• Moreland School District
• Pajaro Valley USD

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Introducing Our Group

• EA Hall Middle
• El Sausal Middle
• Lakeview Middle
• Moss Landing Middle
• Rolling Hills Middle
• San Lorenzo Valley Jr. High

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Introducing Our Group

• Scotts Valley Middle
• Vista Verde Middle
• Aptos High
• Gilroy High
• San Lorenzo Valley High
• Scotts Valley High

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State Recommendations

• Marilee French
• Director of Instructional Services
• San Lorenzo Valley Unified School District

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Discussion

• The Scope What programs will you put in place?
• The Depth What of students? What grade level?
• Delivery Supplemental Staff, Designated
  Teachers, Designated Classrooms, Staff Development

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Discussion

• Intensity What is the length of the
  Intervention Session? Size of the group?
• Curriculum Which state approved programs? How
  will differentiation be assured?
• Delivery Instructional Format
• Support

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Projections

• Bruce Kint
• Director of ROP
• Santa Cruz County Office of Education

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Creating the FTE Confronting the Brutal Facts

• Historical data on enrollment for your school
• How accurate have projections been in the past?
• After you have your numbers Be proactive
• Goal 1. To not add or take away sections after
  school begins
• Goal 2. To not change students schedules after
  school begins

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Discussion Philosophy to Build the Master
Schedule

• Historical placement of teachers and classes
• Student requests determine courses
• Student Test Data creates the schedule
• What else drives the schedule? Small Class Size,
  AP, Special Ed., Transportation, Parking, Lunch,
  Sports, Number of rooms

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Discussion Philosophy to Build the Master
Schedule

• Discussion Philosophy Adding the Teachers
• Assign teachers to departments for a specific
  number of periods
• Number of periods and the number of teacher
  section in the department should match
• Wild Cards
• Building flexibility

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The Tutorial

• Valerie Pitts
• Principal
• San Lorenzo Valley High School

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Building the Schedule

• Mike Heffner
• Assistant Principal
• Aptos High School

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Time Line

• December Last date to propose new courses
  Department, School and Board Approval, Providing
  textbooks.
• January discussion of room use do you need to
  request additional classrooms

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Time Line

• Feb. turn projections into sections first run
  for FTE
• March 15 Total staff for the new school year.
  Let teachers know to which departments they are
  assigned. Credentialing.
• May 1 First draft of complete schedule

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Tricks and Other Thoughts

• No surprises for teachers or students. If it is
  news, good or bad, the people involved need to
  hear it from you.
• You set the periods, or the department does. What
  ever the process, keep it same all year.
• Make up a class called unscheduled for students
  who hve less than a full schedule
• Make up a class called not returning for
  students who tell you they are leaving next year.

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Tricks and Other Thoughts

• Use a block for multiple periods and split it as
  late as possible.
• Create a class for college class for those
  students who will be off campus.
• Dont sugar coat. Honesty has value.
• There is always an unexpected change.
• The schedule and the rooms belong to the
  students, not to the teachers.

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Plus Delta

• Evaluation

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Contact Information

• Connie Benton cbenton_at_santacruz.k12.ca.us
• Marilee French mfrench_at_slv.k12.ca.us
• Mike Heffner mheffner_at_aptoshs.net
• Bruce Kint bkint_at_santacruz.k12.ca.us
• Valerie Pitts vpitts_at_slvhs.slv.k12.ca.us