HR Forum

1
Welcome!

• HR Forum
• September 14, 2005
• Human Resource Services
• University of Florida

2
Todays Agenda

• PeopleAdmin
• Benefits Open Enrollment
• Centralization Project
• Tuition Exchange Scholarship Program
• Important Dates
• General Updates

3
PeopleAdmin

• New Applicant Tracking System
• To replace the existing e-Recruit System
• Purpose
• Improvements in functionality and efficiency
• Mitigate the amount of errors
• Reduce the level of knowledge that departments
  are expecting to assume

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PeopleAdmin

• PeopleAdmin
• Provides customized on-line employment
  application
• Provides the ability to screen candidates using
  job specific qualification questions
• Provides web-based distribution of applications
  to hiring managers
• Provides automatic notification to applicants
  regarding the status of their job search and
  information on new position matching their skill
  and interest areas.

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PeopleAdmin

• PeopleAdmin provides software systems uniquely
  designed to automate the recruitment process used
  in Higher Education and the Public Sector.
• Over 200 institutions are streamlining their
  recruitment process using our software.
• Current Use Includes
• Ohio State, Texas A M, University of Kansas,
  University of Minnesota, Arizona State, and
  University of North Carolina, and several Florida
  public universities (FIU, UCF, UNF, UWF).

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Benefits Open Enrollment
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Benefits Open Enrollment Communication Timeline

• Several communications over next few weeks
• Early September
• Letter from Office of Human Resource Services
  announcing Open Enrollment
• InfoGator articles
• State newsletter 1 - introducing new health plan
  options
• State newsletter 2 - with more details about
  new health plan options

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Benefits Open Enrollment Communication Timeline

• Mid to Late September
• UF Term Life Insurance Letter with enrollment
  information and brochure
• Term Life Insurance statement indicating coverage
  amount and beneficiary information
• Benefit statement from State containing details
  on all State sponsored plans and enrollment
  instructions
• Brochures for State sponsored supplemental plans
  (dental, vision, etc.)

9
Benefits Open Enrollment Communication Timeline

• October
• Open Enrollment period begins Oct. 3
• myUFL home page article during first and third
  weeks of Open Enrollment
• Marquee message throughout October
• Electronic postcard reminder in mid October
• All communications from both UF and State will be
  posted on HR website at www.hr.ufl.edu under
  Benefits, Open Enrollment section

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Benefits Open EnrollmentWhats Not Changing?

• Several State sponsored plan designs remain
  unchanged for 2006
• Health PPO and HMO options
• Dental
• Vision
• Basic and Optional Life Insurance
• Other Supplemental Plans (STD, Hospital, Cancer)

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Health Care Changes for 2006Health Plan Premiums

• Minimal premium increases for employees
• Individual coverage increasing from 48.68 to
  50.00 per month
• Family coverage increasing from 175.14 to
  180.00 per month
• Represents less than 3 increase in premiums to
  employees
• UFs employer contribution is increasing by over
  7

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Health Care Changes for 2006HMOs

• United Healthcare is being added as a new HMO
  carrier
• 15 counties will be gaining an HMO option where
  one does not currently exist
• 25 counties, including Alachua, will be receiving
  a new HMO option
• JMH Health Plan will no longer be contracted to
  offer health care services
• All HMOs will offer mail order prescription drug
  benefit with similar co-payments as the state PPO
  

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Health Care Changes for 2006Health Investor
PPO/HMO

• New plan design with lower premiums and higher
  deductibles
• Monthly premiums are 15.00 for individual and
  64.30 for family
• Deductibles are 1,250 for individuals and 2,500
  for family
• Current HMO plan design has no deductible and PPO
  design has in-network deductibles of 250 for
  individuals and 500 for family
• Under this plan, employee assumes greater
  responsibility when health care is provided

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Health Care Changes for 2006Health Investor
PPO/HMO

• Employees will have the choice of a PPO option
  through BlueCross BlueShield or an HMO option
  through AvMed, Florida Health Care, or United
  Healthcare
• Employees selecting this option will be eligible
  to participate in a Health Savings Account (HSA)
• UF will contribute 41.66 per month for
  individual and 83.33 per month for family
  coverage to the HSA

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Health Care Changes for 2006Health Investor
PPO/HMO

• Employees may elect to contribute additional
  amounts to HSA on a pre-tax basis
• HSAs earn interest and function as tax-free
  savings accounts
• Funds can be used to cover increased employee
  costs for healthcare services
• Funds remaining in account at year end roll over
  to future years
• HSAs are portable

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Health Care Changes for 2006Medical
Reimbursement Accounts

• Limits for the MRA will increase to 5,000
• Employees with HSAs are not allowed to enroll in
  an MRA
• New Limited Purpose MRA is being added for those
  with Health Savings Accounts
• Allowable expenses under Limited Purpose MRA are
  dental, vision, and preventative services
• Dependent Care Reimbursement Account limit
  remains at 5,000 for 2006

17
Health Care Changes for 2006UF Sponsored Long
Term Disability

• Special Open Enrollment period being offered this
  year
• Open Enrollment is not offered on an annual basis
• Employees will have choice between either a 30
  day elimination period or a 90 day elimination
  period
• Premiums for 90 day are 0.52 per 100 of covered
  salary 30 day elimination period costs
  additional 0.33 per 100 of covered salary

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Benefits Open Enrollment How To Enroll

• Changes to state sponsored benefits may be made
  online via the People First website at
  https//peoplefirst.myflorida.com or via IVR by
  calling 1-866-663-4735
• Changes to UF sponsored benefits (Term Life, Long
  Term Disability) may be made by completing
  appropriate forms available on the HR website at
  www.hr.ufl.edu and returning the forms to the
  nearest HR office on campus

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Health Care Changes for 2006UF Sponsored Term
Life Insurance

• Open Enrollment for Term Life moving to Fall each
  year
• A second Open Enrollment period will be conducted
  in 2005
• Premiums adjusted as of Jan 1, 2006 due to age
  recalculation
• Can enroll/increase coverage by additional
  10,000 of employee life and 5,000 of spouse
  and/or child life without evidence of
  insurability even if changes were made earlier
  this year

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Centralization Project
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Centralization Project

• Purpose
• Improve functionality and efficiency
• Mitigate the amount of errors
• Reduce the level of knowledge that departments
  are expecting to assume
• Reduced operational impact on units
• Implementation Plan
• Support from vice presidents deans
• Bridges
• HR Forum

22
Centralization Project

• Pilot Project
• College of Liberal Arts and Sciences
• Process
• Departments only complete an online form
• Data entry into PeopleSoft for HR transactions
  would be completed by a core set of users within
  HRS.
• This project has entered the design phase.

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Tuition Exchange Scholarship Program
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Tuition Exchange Program

• Provides an opportunity for dependent children of
  full-time UF employees to attend a participating
  Tuition Exchange college of university at a
  significant tuition reduction
• TEP is a scholarship opportunity rather than a
  fringe benefit.

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Tuition Exchange Program

• The annual cost to the University employee to
  participate in the TEP is 5,000.
• Please visit the TEP website at
  http//www.aa.ufl.edu/aa/provost/tep/index.htm
• The application deadline is October 31st for the
  2006-07 academic year.
• Please contact Cheryl May at 392-4792 or via
  email at cdm_at_ufl.edu

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Important Dates
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Important Dates

• Open Enrollment period runs from Oct 3 Oct 28
• All transactions must be completed by Oct 28 at
  530
• Benefits Fair at the Reitz Union on Oct 18 and
  Oct 19 from 900am to 400 pm
• Employee information sessions on the new health
  plan options available each hour at Benefits Fair
• If no elections made during Open Enrollment, 2005
  elections will carry over to 2006

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General Updates
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General Update

• BellSouth Building
• Hurricane Katrina Relief Efforts
• InfoGator Monthly Newsletter
• Next HR Forum October 12th, 10 a.m., Emerson
  Hall

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Thank you for attending!