Agenda for CWG Meeting May 19, 2002

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Agenda for CWG Meeting May 19, 2002

• Status of Commons V. 1.0
• Status interface
• X-Train
• Commons V 2.0
• Review of V 2.0, Release 1 functionality
• Status of development/deployment
• Screen shots
• Planning for open registration
• e-Notification
• e-SNAP
• Planning for e-SNAP end-to-end integration
• Status of design/development

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Agenda for CWG Meeting May 19, 2002

• Reengineering of competitive application
• Outstanding issues
• Design/development priority
• Other Issues
• V 2.0, Release 2 functionality planning
• FSR Survey and status of design/development
• SBIR RFA
• New Business...

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Ready Reference Reminders

• eRA site
• http//era.nih.gov
• New site under construction deployment Q1, 2002
• Commons V 2.0 site
• http//commons2.oer.od.nih.gov (must use MSIE)
• RUP References
• Technical Use Cases

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Commons Version 2.0 Implementation Schedule
Jan Jul Dec Jan
Jul Dec Jan
Jul Dec
Commons Version 2
Phase 1 Infrastructure
Phase 2
Phase 3
SNAP Progress Report
E-SNAP
FSR
Competing Application (R01) CGAP (XML
Datastream)
X-Train V 2.0
Legend Analysis
Development
Deployment
Start
Continuing
Includes business process reengineering and
design
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Status on X-Train V1.5 Deployment

• 17 Grantee Organizations Participating
• BAYLOR COLLEGE OF MEDICINE
  UNIVERSITY OF ALABAMA AT BIRMINGHAM
• CORNELL UNIVERSITY, ITHACA
  UNIVERSITY OF CALIFORNIA, LOS ANGELES
• DUKE UNIVERSITY
  UNIVERSITY OF MEDICINE DENTISTRY
  OF NJ
• NORTHWESTERN UNIVERSITY
  UNIVERSITY OF TEXAS MEDICAL BR, GALVESTON
• PENNSYLVANIA STATE UNIVERSITY
  UNIVERSITY OF TEXAS SW MED CTR, DALLAS
• DARTMOUTH COLLEGE
  UNIVERSITY OF WISCONSIN, MADISON
• JOHNS HOPKINS UNIVERSITY
  MASSACHUSETTS INSTITUTE OF TECHNOLOGY
• UNIVERSITY OF MICHIGAN
  NORTHWESTERN UNIVERSITY - CHICAGO
  CAMPUS
• ST. JUDE CHILDREN'S RESEARCH HOSPITAL
• 57 trainee appointments processed since Oct. 1,
  2001
• Issue
• Delegation Notification to minimize
  unauthorized submissions

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Commons V 1.0 V 2.0

• Status V 1.0
• Summary Statements in PDF in final testing
• Complete NIH Staff contact information in final
  testing
• Commons GUI Standards
• Standards Document in final draft
• First fully-functional interfaces available
• Text and help to be completed

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Commons Home Page

• eRA Logo
• Colors
• About the Commons and Restricted Sites
• Use of Mouse Over Descriptions

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User Login Information

• Enabled login from the home page
• At login, choose role if individual has multiple
  roles
• Include User Name, Role and Institution in header
• Personalized message area
• Secure indicator

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Menus

• Cascading menus
• Home on menu
• Restricted sites in menu and on home page
• Bread crumbs
• External vs. Unrestricted Sites
• Prominent link to Help

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General Comments

• Footer information
• Nomenclature differences
• Expire Whats New items

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Registration Screen

• Alignment of data fields
• Popup Search
• Context Sensitive Help

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Administration Screens

• Popup Search
• View/Edit/Delete
• Multiple selections
• Confirmation on delete

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Commons V 2.0 Functionality

• Registration authentication using IPF
• Accounts Administration
• account creation authentication with IMPAC II
  profiles
• account maintenance
• IPF
• maintain general IPF information
• assurances/certifications
• full user-defined organizational hierarchy
• assignment of applications to the hierarchy
• PPF
• create and maintain profile information
• user-defined integration of organizational
  hierarchy within profile
• Status
• view status information
• full contact information
• links to rosters
• availability of pre-populated forms for renewals

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Commons V 2.0 Functionality

• Demo Facility
• fully functional demo version of the system
• Single Point of Ownership for PPF and IPF
• Full Institutional Registration
• support for synchronization of paper and
  electronic submissions
• E- Notification
• Notification of grantee and NIH staff of pending
  deadlines
• Phased implementation
• Institutions once registered start in August
• Investigators once profile created and validated
  by Jan 2003

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Single Point of Ownership Improving Data
Quality while streamlining application processing
Creation of PPF and IPF Electronic transactions
Query IMPAC II for IPF and Profile
Commons

• If no match
• for IPF, set to -1 ?
• for PPF, create new profile
• in IMPAC II ?

IMPAC II
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Planning for Full Institutional
Registration/Deployment

• Mid July - Internal NIH Release
• Internal testing and final NIH staff training
• August Deployment to existing Commons
  Institutions
• SO/AA logon to verify IPF data
• Create organizational hierarchy
• Verify existing accounts
• Create new accounts
• Check status functionality
• Fall 2002 Open registration

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Preparing for E-Notification

• CWG, 5/19/2002
• Marcia Hahn, OPERA
• Hahnm_at_od.nih.gov

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E-SNAP

• Requirements defined in e-SNAP Scope document
• Handout at last CWG meeting
• J2EE version of e-SNAP V 1.0
• Currently in RUP elaboration phase
• Major emphasis on end-to-end integration
• Outreach especially to NIH staff

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Preparing for E-SNAP

• Marcia Hahn

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Reengineering the Competitive Application

• November 2001 meeting
• Streamlining data requirements
• Advantages offered by implementation of profiles
• Advantages offered by recategorizing of
  information
• Opportunities to question need for information
• January 2002 meeting
• Streamlining business process
• Receipt, referral, review
• Just-in-time submissions
• Application schedule and content
• Summary list of NIH action items
• CWG input on overlooked items

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Other Issues

• V 2.0, Release 2 (Fall 2002) functionality
• Release 1 Bug fixes
• e-SNAP
• FSR
• Survey Response being finalized
• Enhanced user roles and rights
• FY03 eRA funding priorities
• SBIR RFA
• New Business?