Regulatory Roundtable

1
Regulatory Roundtable

• Session 013

2
XYCOR Regulatory Issues
3

• Regulatory process, as agreed to on Oct, 2003

4
Proposed process to submit regulatory items

• Submitting company completes Regulatory Change
  worksheet
• Completed worksheet is forwarded to Regulatory
  Chairperson, who will assign tracking number and
  forward to XyberNET President for initial
  comments
• XyberNET will respond to Regulatory Chairperson
  within one week either with initial comments or a
  timeframe when comments will be received
• When received, Regulatory Chair will send to
  representative from all companies using the
  affected system
• Original request for regulatory change
• XyberNETs initial comments

5
Proposed process to submit regulatory items
(continued)

• All interested companies review and send comments
  to Regulatory Chair within 2 weeks
• Regulatory Chair compiles consensus of comments
• Results are forwarded to XyberNET President for
  review
• Within two weeks XyberNET communicates to
  Regulatory Chair an opinion of acceptance, change
  or rejection or a timeframe when that opinion
  will be received
• When received from XyberNET, Regulatory Chair
  communicates the opinion to the representative of
  each company using the affected system

6
Proposed process to submit regulatory items
(continued)

• If users and XyberNET agree to requested change
• Within 1 week of communicating opinion, XyberNET
  communicates delivery date for design document
• Upon completion, design document will be sent
  to Regulatory Chair, along with date, time and
  call information for conference call
• Regulatory Chair will forward design document and
  conference call information to originating
  company and representatives from each company
  using the affected system
• Two weeks allowed for client review
• Above conference call will be scheduled for
  middle of week 2

7
Proposed process to submit regulatory items
(continued)

• Once finalized, Regulatory Chair and XyberNET
  sign design doc
• Signed document is forwarded to all companies
• Within 1 week of receipt of approval, XyberNET
  will communicate a delivery date for completed
  project
• Every reasonable attempt will be made to complete
  project in accordance with client requested
  timeframes
• Retro fits to additional / different release will
  be discussed and coordinated by XyberNET on a
  client by client basis

8
Proposed process to submit regulatory items
(continued)

• If users and/or XyberNET DO NOT agree requested
  change is regulatory
• Request and arguments are returned by company in
  disagreement to originating company, Regulatory
  Chair, XyberNET and all responding companies.
• Within 1 week of receipt of notice, all
  participating companies are asked to submit to
  originating company and Regulatory chair
  additional documentation in support of their
  position (positive or negative).

9
Proposed process to submit regulatory items
(continued)

• Originating company modifies documentation and
  resubmits to responding companies for review.
• Final document is sent to Reg Chair and XyberNET
  for review.
• Within 2 weeks XyberNET will communicate final
  decision.

10
Proposed process to submit regulatory items
(continued)

• In the event of a disagreement between users and
  XyberNET
• Special meeting can be called by Regulatory Chair
  to discuss and decide what actions need to be
  taken
• Every effort will be made to come to a final
  resolution on this item during the meeting
• If a decision cannot be reached, an action plan
  and timeline will be agreed upon
• Assignments will be made to bring issue to
  closure

11
Proposed process to submit regulatory items
(continued)

• To make this work
• User Group Chairperson should be copied on all
  correspondence
• All companies should act quickly at each step
  along the way
• Give as much notice of impending issues as
  possible
• Review items internally with all
  affected/interested parties
• Make a corporate commitment to the process
  overall

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Questions?
13
Thank You!