PERSONAL PROPERTY

1
PERSONAL PROPERTY

• Status Meeting
• November 2, 2006

2
AGENDA

• Audit Calendar
• Unresolved Audit Issues
• Anticipated Projects by Line/Staff Office
• Matrix of Missing Documentation
• Unreconciled Payments Report (UPR)
• Annual Inventory - FY07

• Training
• Reports
• General Information
• Hand Receipts 37-40
• Critical Elements
• Training Requirements
• Ethics
• PC/PAO Online
• Resident
• Inventory Certifications
• Personal Property Responsibilities

3
AUDIT CALENDARhttp//www.pps.noaa.gov/audit_calen
dar.html
4
DOCUMENTATION

• Timely submission of documentation to the
  Property Office is critical

5
UNRESOLVEDAUDIT ISSUES Please verify the
following projects projected date of acceptance
(PDA)

• NWS
• NWS Radio Transmitters Donated
• Barcode mix up on one
• Project Manager Mark Paese
• PDA March 31, 2006
• Est. Cost

6
UNRESOLVEDAUDIT ISSUES (cont.)Please verify the
following projects projected date of acceptance
(PDA)

• OAR
• Components of eJet (Boulder)
• Project Manager Bobby Kelly
• PDA February 2005
• Waiting Documentation from William Voitk
• Est. Cost

7
NESDIS PROJECTS Please verify the following
projects projected date of acceptance (PDA)

• LRIT (Low Rate Information Transmission)
• Project Manager Angela Wade
• PDA 1st Qtr 2007
• Est. Cost
• GOES Ground Projects
• Project Manager Vanessa Griffin
• PDA December 2006
• Est. Cost 8 million

8
NESDIS PROJECTS(Cont)Please verify the
following projects projected date of acceptance
(PDA)

• NSOF (NOAA Satellite Operations Facility) Antenna
  Systems
• Project Manager Warren Dorsey
• PDA December 2006
• Est. Cost 8 million
• NSOF Network Core
• Project Manager Paul Pegnato
• PDA 1st Qtr 2007
• Est. Cost 1 million

9
NESDIS PROJECTS(Cont)Please verify the
following projects projected date of acceptance
(PDA)

• Svalbard System
• Project Manager Dan Stockton
• PDA November 2006
• Est. Cost 10.6 million
• EMWIN (Emergency Manager Weather Information
  Network)
• Project Manager Angela Wade
• PDA November 2006
• Est. Cost 1.5 million
• Is there anything else?

10
NMAO PROJECTS Please verify the following
projects projected date of acceptance (PDA)

• Sonar for Long Range Fishery Vessel
• Project Manager Michael Webb
• PDA Dispute with Vendor, may default
• Est. Cost 5.6 million
• Is there anything else?

11
NOS PROJECTSPlease verify the following
projects projected date of acceptance (PDA)

• ADCAT Software
• Project Manager Dennis Hoar
• PDA September 2006
• Est. Cost
• Is there anything else?

• THANK YOU
• PROJECT COMPLETED

12
NWS PROJECTSPlease verify the following
projects projected date of acceptance (PDA)

• Uninterruptible Power Supply (UPS) for NWS
  Telecommunication Gateway (NWSTG)
• Project Manager William Johnson
• PDA November 2006
• Est. Cost
• Air Handling Replacement NWSTG
• Project Manager William Johnson
• PDA November 2006
• Est. Cost

13
NWS PROJECTS (CONT)Please verify the following
projects projected date of acceptance (PDA)

• Wind Profilers Upgrade
• Project Manager Al Wissman
• PDA FY 2007
• Est. Cost
• IBM Computer Lease
• Project Manager
• PDA September 2006
• Est. Cost
• Is there anything else?

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PENDING PROJECTS

• Pending CWIP projects and C Tracking can be
  found as follows
• CWIP Projects https//inside.noaa.gov/noaa/Budget
  _Planning/cwip
• C Tracking http//www.ago.noaa.gov/ad/doc/repor
  ts/all-actions.shtml

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MATRIX OF MISSING DOCUMENTATION

• CFO
• CD0001044897 Missing Custodian Signature (New)

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MATRIX OF MISSING DOCUMENTATION

• NWS
• CD0001461661 Missing invoices (5
  months old)
• CD0000683693 Missing Custodian Signature (2nd
  month)
• CD0001445926 Missing Custodian Signature (2nd
  month)
• CD0001041943 Missing Receiving Report/Acceptance
  (2nd month)

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UPR TRENDS
In thousands (000s)

• JOB WELL DONE
• THANK YOU

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UPR TRENDS
In thousands (000s)
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UPR TRENDS (cont.)
In thousands (000s)
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AGED UPR(90 DAYS OLDER)
In thousands (000s)
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AGED UPR (cont.)(90 DAYS OLDER)
In thousands (000s)
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FY 2007 INVENTORYSCHEDULE

• Annual Physical Inventory

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FY 2006 INVENTORY OVERDUE

• NMFS (3rd Qtr)
• 1 Headquarters
• William Bradley

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FY 2006 CAPITALIZED INVENTORY OVERDUE

• NWS
• 1 Headquarters
• Alan Lackas
• 1 Kansas City
• Boris Taubvurtzel

• Emails sent to the HQS PC PM on 7/03/2006
• Emails sent to the HQS PC PM on 7/25/2006
• Emails sent to the Jan and Sheila on 10/31/06

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PROPERTY ACCOUNTABILITY OFFICERS (PAO)
REQUIRING TRAINING

• NOS
• Rolin Meyer

• Emails sent to the PAO and PM on 07/03/056
• Emails sent to the PAO and PM on 07/24/06
• Email sent to Sloane Strother on 11/31/06

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PROPERTY CUSTODIAN (PC) TRAINING

• e-Learning
• Sunflower Training Course
• link has been established and is available on the
  e-Learning Website
• http//e-learning.doc.gov/noaa/index.cfm
• Access through e-Learning
• Emails sent to the PCs and PMs on 09/29/06

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OCTOBER REPORTS

• Financial Reports
• Submitted October 19th

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General Information

• Hand Receipts NOAA Form 37-40
• Critical Elements for PCs and PAOs
• Training Requirements
• Ethics
• PC/PAO Online
• Resident
• Inventory Certifications to Larry Oates-s11/15
• PDAs and Smart Phones Definition Update
• Personal Property Responsibilities
• John J. Kelly, Jr., Deputy Under Secretary Memo

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• What are your questions or comments?

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• What are your agenda items for our next meeting?
• Date, time and location for next meeting
• December 7, 2006 _at_ 1100 a.m.
• SSMC4 - Rm 8150

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HEADQUARTERS CONTACTS

• NOAA Research (OAR)
• Ryland Pine
• NESDIS
• Holly E. Turri
• NOAA Weather Climate (NWS)
• Doreen Kaduri-Porter
• NOAA Fisheries (NMFS)
• Dominic Blakey
• NOAA Ocean Service (NOS)
• Melissa Nelson
• PPI
• Dominic Blakey

• NOAA Marine Aviation Operations (NMAO)
• Ryland Pine
• NOAA Staff Offices (CIO)
• Melissa Nelson
• NOAA Staff Offices (AGO, CAO,CFO,WFM)
• Ryland Pine
• NOAA Staff Offices (USAO,OGC)
• Anne Marquez

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HEADQUARTERS CONTACTS (cont.)

• Branch Chief
• Jon Pinner
• Audit Leads
• Brian Mason
• Tom Deckard
• Support
• Paul Myers
• Ann Marquez
• Heritage Assets
• Lynette Joynes
• Inventory
• Larry Oates
• Ryland Pine

• Norfolk
• Brian Mason
• Robin MacMillan (RPAM)
• Boulder
• Rudy Nunez (RPM)
• Sheila Hensley (RPAM)
• Kansas City
• Brian Mason
• Holly Turri
• Sheila Hensley
• Seattle
• David Petre, Branch Chief
• Elizabeth Valenzona (RPM)
• Kim Hutchinson (RPAM)

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PROPERTY MANAGERS

• The following people have been identified
• Carol Christian, AGO
• Judy Mickens, CAO
• Randy Hill, CIO
• Barbara Beasley, CFO
• Regina Jackson, GC
• Bernadette Foreman, NESDIS

• Jeanette McDonald, NMAO
• Robert Ziobro, NMFS
• Sloane Strother, NOS
• Jan Evans, NWS
• Deborah Martin, OAR
• Jonathan Bailey, USAO
• Linda Adkins, WFM

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PROPERTY MANAGERS (cont.)

• ALTERNATES
• Denise Tyler-Littleford, AGO
• Cynthia Burley, CAO
• Gail Perry, CFO
• Kathy Stowe, CIO
• Thornette Johnson, GC
• John Phillips, NESDIS
• Sheila Foster, NWS

• John Fallin, NMAO
• Rhonda Perry, NMFS
• NOS
• Mary Manoogian, OAR
• Danyale Little, USAO
• Michelle Masias, WFM