GED Examiners Roles and Responsibilities

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GED Examiners Roles and Responsibilities

• STARS Presentation
• 2008

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Security

• Return and Receipt of Secured Materials
• Inventory materials within 24 hours
• Report discrepancies to GEDTS Administrator
• Material is arranged sequentially when returned
  to GEDTS, tamper evident seals are secured,
  tracking method used i.e. Fed-Ex, USP.
• All secure white boxes must be returned to GEDTS

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Permanent Storage

• Test materials are stored in a secure fireproof
  safe or file
• Storage area is not labeled as to contents
• Permanent storage is not in examination room
• All keys to storage area are accounted for and in
  possession of examiners only

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Interim Storage

• Only exact number of test booklets needed for
  testing session are to be removed from permanent
  storage (This is determined after examinees are
  seated for test)
• Interim storage must be available in examination
  room for test booklet storage
• Test booklets are taken to addendum storage in a
  locking briefcase or strongbox

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Inventories

• The testing center must maintain an inventory log
  (dated and signed)
• GED test booklets must be inventoried before and
  after each test session and once a month between
  sessions
• Each required inventory must be initialed by the
  examiner conducting inventory

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Staff Development Assignments

• Examiners/proctors must meet qualifications in
  GED Examiners Manual and (Texas SBOE RULES)
• Examiners shall attend required training
  conducted by Jurisdictional Administrator
• Chief Examiner must train all Test Center staff

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Staff Development (Continued)

• An examiner must be present throughout each
  scheduled testing session
• Staff assisting with testing shall have no other
  work assignments
• At a minimum one GED Chief Examiner or Examiner
  and one GED Proctor must be present at each
  administration of GED tests from 1 to 20
  candidates. For each additional group of up to
  20 candidates an additional GED Proctor or GED
  Examiner must be present.

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Examination Room

• Quiet, comfortable and well-lighted
• Accessible for candidates needing accommodations
• Must be appropriate for adults
• Large enough to allow 3-4 feet between candidates

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Examination Room (Continued)

• Personal belongings not allowed
• No waste paper receptacle in testing room
• A clock must be clearly visible for all
  candidates
• Testing times must be recorded

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Testing Sessions

• Candidates must present current identification
  each time they test
• Seating chart must be established
• Test Surveillance Log must be maintained
• Staff Assignment Log must be maintained
• Candidates must not be allowed to approach the
  examiners desk

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Testing Session (Continued)

• Test directions must be read aloud at each
  testing session
• Examiners must monitor testing by constantly
  moving about room
• Tests must be properly timed
• Candidates must be issued colored/ marked scratch
  paper which is collected and destroyed

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Documents

• Current Policies and Procedures Manual available
• Contract and addendum (if applicable) must be on
  file at Center
• Written procedures and Emergency Plan
• Approved staff documentation on file
• Inventory and Test Surveillance Logs must be
  maintained for one year

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Documents (Continued)

• Test center has an application and registration
  process
• Test center maintains student record keeping
  system as directed by State Administrator
• Test center ensures confidentiality of student
  records

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Counseling

• Examiners must be familiar with all aspects of
  GED Testing
• Center staff provides opportunity for pre-testing
  (if applicable)
• Center coordinates with instructional programs in
  pre-testing availability and/or pre-testing
  assistance

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Counseling (Continued)

• Center provides information packets for
  candidates about availability of accommodated
  testing
• Center staff makes appropriate referrals to
  programs that can assist candidates in testing
  preparation, if necessary

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Outreach Activities

• Testing should be scheduled at convenient
  times/dates for adults whenever possible
• Testing and availability of accommodations in
  testing shall be publicized to reach the
  community.
• Staff should respond to inquiries in a supportive
  manner to potential candidates

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Outreach Activities (Continued)

• Center staff should be knowledgeable of
  post-secondary programs available to GED
  graduates
• Center staff should make provision to transport
  tests as necessary
• Center should have marketing plan to increase
  participation in their program

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Outreach Activities (Continued)

• Test center staff shall promote the value of the
  GED program to local employers, post-secondary
  education and training programs, and to general
  public
• Candidates that do not pass should be contacted
  for re-testing availability
• Center staff should encourage events that
  recognize GED graduates - graduation ceremonies,
  awards, scholarships, etc.

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