eMaryland Marketplace

1
eMaryland Marketplace

• Howard McLain, CGI

2
What is eMaryland Marketplace?

• eMaryland Marketplace is the State of Marylands
  online procurement portal which allows Maryland
  State agencies and other procuring entities
  authorized by the State, to procure goods and
  services from vendors who are currently
  registered as a part of the eMaryland Marketplace
  vendor community.

3
Who should use eMaryland Marketplace ?

• During the 2008 Legislative session, a bill was
  introduced by Delegate Morhaim making it
  mandatory for all Maryland State Government
  agencies, County Government, Local Municipalities
  and Quasi-State Agencies to advertise or award
  solicitations of 25,000.00 or more on eMaryland
  Marketplace.
• The bill became effective June 1, 2008.

4
How Does eMaryland Marketplace work?

• National Institute of Government Purchasing
  (NIGP) commodity codes are used in the creation
  of solicitations.
• Vendors whose profile has the same commodity
  code(s) in common with those used to create
  solicitations are notified via email of bid
  opportunities in eMM.

5
Creating and Publishing a Solicitation

• There are six (6) steps to creating and
  publishing a solicitation in eMaryland
  Marketplace the majority of solicitations
  created use only four of the six steps.
• The sequence number and title of each step is
  provided on each page as you advance through the
  process.

6
1. Header Page

• Provides pertinent information relative to your
  solicitation
• Solicitation Title
• Solicitation Type
• Due Date and Time
• Response Type

7
2. Contact Information

• Person who is contacted regarding questions
  about solicitation.
• Contact persons information is usually obtained
  from eMM registration.

8
3. Solicitation Lines

• The solicitation lines contain the content of the
  solicitation
• The Commodity Code
• Quantity
• Unit of Measure (UoM)
• Specs (Type no more in the specs field than what
  would typed in a classified ad of a newspaper be
  brief, but specific)

9
4. Delivery

• Similar to the contact information, the delivery
  information is imported from the eMM
  registration.
• If necessary, the delivery information can be
  changed here or during the solicitation review.

10
5. Forms and Attachments

• Allows for important documents to be attached to
  the solicitation
• Blue Prints
• Bid Affidavit
• Bid Specs
• Pre-bid Notice

11
6. Bidder List

• The Bidder List provides a list of vendors who,
  based on their commodity code profile, are able
  to bid on the solicitation.
• Vendors MBE/SBR status is provided.
• The Buyer can add a vendor to the Bidder List if
  the vendor is registered with eMaryland
  Marketplace.

12
7. Solicitation Review

• Solicitation review gives you the opportunity to
  review, and if necessary, make modifications to
  the solicitation prior to publishing.
• Clicking any of the burgundy lines will take you
  to the step in the solicitation associated with
  that line. After the changes are made, clicking
  the update button at the bottom of the page saves
  the changes and takes you back to the
  solicitation and review page.

13
Publishing or Saving the Solicitation

• After reviewing the solicitation, you may either
  save or publish the solicitation
• To publish the solicitation, simply click the
  publish button and it will be sent to all of the
  vendors listed on the bidder list.
• To save the solicitation in order to publish
  and/or review at a later date, click the save
  button and it will be saved under Solicitations
  Create/Publish which can be accessed from the
  main menu when you login to your desk top.

14
eMM Fees

• Per the Maryland State Department of Budget and
  Management (DBM) memo dated March 15, 2007,
  eMaryland Marketplace fees have been eliminated
  for contracts awarded on or after July 1, 2007.
• Please consult memo for additional related
  information including exceptions.

15
FAQS

• How Do I Get eMaryland Marketplace Training ?
• eMaryland Marketplace training is offered on
  two platforms
• Quarterly Training
• Training is offered quarterly through the
  Maryland State Department of General Services. An
  announcement for the training is emailed to
  Maryland Buyers and Procurement Officers in
  advance with a request to register via return
  email by a designated date.
• Regional Training
• Regional training is available to agencies for
  whom quarterly training is not conducive.
  Regional training requires agreement to
  stipulations prior to training. For stipulations,
  please see class instructor.

16
FAQS

• How Do I Obtain an eMM Login I.D. and Password?
• An agencys eMM Administrator can obtain the eMM
  registration form, instructions and sample
  registration form from the eMM helpdesk. Each
  employee to be registered as a user on behalf of
  an agency can be registered on the same
  registration form. When the registration form has
  been completed, it should be forwarded to the eMM
  helpdesk for processing.
• Each registered user will receive an email
  confirmation once their registration has been
  processed.

17
FAQS

• What if I forget my login i.d. and or password
  ?
• You may contact the eMaryland Marketplace
  helpdesk and request that your password be reset.
  
• How do I change my password?
• Once you log on to your desk top, delete the
  current password from the password field and type
  in the new password. Complete the process by
  scrolling to the bottom of the page and clicking
  update.

18
eTeam Information

• The eTeam is eMaryland Marketplaces Helpdesk
  staff.
• Telephone Number 410-767-1492
• email address emaryland_at_dgs.state.md.us