Helmut Hartmann, KFUL Graz ESerials Collection in the University Library

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Helmut Hartmann, KFUL Graz E-Serials Collection
in the University Library

• Management Issues of a New Field
• of Librarianship
• International WorkshopE-Serials in
  LibrariesZagreb April 2001

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Issues to deal with

• When the conquest began
• Collection development
• Acquisition
• Licensing
• Processing
• Usage analysis
• User services
• Library without Limits

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When the conquest beganThe brave librarian
E-journals
Library
Printonly!
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When the conquest beganThe growing of the www
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When the conquest beganE-Journals flooding the
screen
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Collection DevelopmentChaos for free!
What you collect is what you get !
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Collection DevelopmentSelection policy
guidelines

• Budget saving
• Cancelling duplicates
• Introducing online only
• User needs
• Lasting value vs. Scientific pay TV
• (Re-)Adjusting of E-holdings in accordance with
  scientific community
• Exploitation
• A maximum of value for a maximum of users
• Gathering usage data to aid collection management

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Collection DevelopmentPrint plus Online vs.
Online only

• Print Online
• Owning content in traditional form ()
• Device-free access ()
• Device-free archiving ()
• Most frequently additional subscription rates for
  online- plus print-version (-)
• Expensive processing --gt administration of
  issues, binding, shelves, stackrooms (-)

• Online only
• Only one subscription for the entire (virtual)
  campus ()
• More ad more frequentlyonline only cheaper
  thanprint-subscription ()
• More than one simultaneous user often very
  expensive (-)
• Content often not owned (-)
• Electronic archiving device- and system-dependent
  (-)

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AcquisitionPreliminary questions

• Online or on site (CD-ROM / LAN)?
• Access through publisher or aggregator ?
• Duplicate subscriptions of print versions?
• Kind of licence ?
• Legal conditions of licence?
• Financial conditions?
• In accordance with collection development
  guidelines ?

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Acquisition Ordering

• Existing print subscription with no additional
  online feeE-Journals librarian
• Existing print subscription with additional
  online feeE-Journals librarian contacting
  collection development dept.
• Print and Online subscriptionAcquisition
  department contacting collection development
  dept. and E-Journals librarian

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Acquisition Outsourcing

• Ideally a subscription agent may also run a
  full-text database, which means online access
  will be set up by the agent at a comparatively
  moderate platform and title fee (e. g.
  SwetsNetNavigator, OCLC, EBSCO).
• Value-added services can save a certain amount of
  FTEs in acquisition.

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Licensing Restrictions

• Single Workstation
• Single (simultaneous) user
• Limited number of simultaneous users
• Licence fee varying in relation to number of
  potential users
• User name- and password-controlled
• IP-controlled

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Licensing A fine example

• ASM-Licence 2000
• Authorized Site For organizations
  located in more than one city, each city is
  considered to be a different site. For
  organizations within the same city that are
  administered independently, each location is
  considered to be a different site.
• Full-text articles over 1 year old are freely
  available in both HTML and PDF formats!

• ASM-Licence 1999
• Authorized Site An institutional library located
  within a single building. Each branch in a
  different building is considered a seperate site
  and must be seperately licensed. A building is a
  single unit of construction. Buildings connected
  by walkways, ramps, tunnels are considered to be
  multiple buildings.
• 250 Online-fee per building!

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Licensing Consortia
ScienceDirect Kluwer Blackwell Science Lippincott
W W Wiley Springer LINK
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Licensing Password-controlled
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Processing Hyperlink in OPAC (1)
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Processing Hyperlink in OPAC (2)
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Processing Graz E-Journals page
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Processing EZB-union catalogue
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ProcessingAustrian Libraries within EZB
UB Graz 2.325
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Processing Abstracts only
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Usage analysis (1)
Total Access
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Usage analysis (2)
Subject access
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Usage analysis (3)
Percentage of subjects
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User services

• User trainings
• Individual user support at reference desk,in
  reading rooms, on the phoneand through e-mails
• List of FAQs
• Concise introduction sheet or leaflet
• Alerting of user groups / individual users
• Remote Access

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Exkurs E-Books 2
Worlds to discover

• Das virtuelle Buch im Internet

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Some important publishers, aggregators and
e-libraries

• ScienceDirect (Elsevier)
• InterScience (Wiley)
• SwetsNet
• Springer-LINK
• IDEAL (Academic Press)
• EBSCO
• OCLC
• Elektronische Zeitschriftenbibliothek Regensburg
• Keele University Library, United Kingdom

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References

• T. Kidd / L. Rees-Jones (ed.) The Serials
  Management Handbook. A practical guide to print
  and electronic serials management. Library
  Association Publishing, London 2000
• Helmut Hartmann, Werner Schlacher Elektronische
  Volltext-Zeitschriften - Ein Erfahrungsbericht.
  In b.i.t. online. Zeitschrift f. Bibliothek,
  Information und Technologie, Bd. 2 (1999), 3, S.
  325-331
• Susanne Göttker Elektronische Zeitschriften -
  Wie kommen die Volltexte in die Bibliothek? In
  Bibliotheksdienst, Bd. 33 (1999), 6, S. 972-979
• Helmut Hartmann Österreich auf dem Weg zu
  Volltext-Konsortien. In b.i.t. online, Bd. 3
  (2000), 4, S. 429 - 432
• Helmut Hartmann Zeig mir, wo die Titel sind!
  Akzeptanz von Volltext-Zeitschriften am Beispiel
  der UB Graz. In Bibliotheksdienst, Bd. 35
  (2001), 2, S. 172 - 178

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• Thank you very much for your attention! Feel free
  to ask any questions now or by sending an e-mail
  tohelmut.hartmann_at_uni-graz.at