Designing Oral Reports: Components of Effective Presentations

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Designing Oral ReportsComponents of Effective
Presentations

• Julia Williams
• Associate Professor of English

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Designing Oral Reports

• Preparing for your Audience
• Structuring Technical Information Text and
  Visuals
• Presentation Skills You Need Space, Voice, and
  Body

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Preparing for your Audience

• Presentations for listeners

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Know Your Audience

• Determine their technical level expert,
  professional non-expert, student, technician,
  general
• Evaluate their previous experience with the topic
• Gauge their attitudes toward the topic
• Identify the information they need

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Structuring Technical Information

• Text and Visuals

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Structuring Technical Information

• Emphasize the primary topic structure of your
  research
• Preview and review
• Use transition words and phrases
• Supply a context for clear visuals

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Emphasize Topic Structure

• Decide on overall arrangement strategy
• Narrative/chronological, reporting on your
  groups process for evaluating the products?
• By criteria for evaluation?
• Ordered most to least important?
• Other order?
• By results/ recommendations?
• Brands of product as primary topics?
• In what order?

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Structuring Technical Information

• Emphasize the primary topic structure of your
  research
• Preview and review

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Designing Oral Reports

• Preparing for your Audience
• Structuring Technical Information Text and
  Visuals
• Presentation Skills You Need Space, Voice, and
  Body

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Structuring Technical Information

• Emphasize primary topic structure of your
  research
• Preview and review
• Use transition words and phrases

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Transition words and phrases
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Structuring Technical Information

• Emphasize primary topic structure of your
  research
• Preview and review
• Use transition words and phrases to link ideas
• Supply a context for clear visuals

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Context for Clear Visuals

• Using PowerPoint

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Visuals for Tech Evaluation

• Displaying criteria? Weighting?
• Displaying results?
• Background to understand the technology and/or
  the specific products?
• Photographs?
• Screen captures?
• Drawings/ diagrams?
• Other audio/visual aids or props?

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Labeling Charts and Graphs
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Labeling Charts and Graphs

• Labeled, interpreted, contextualized

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The Presentation Skills You Need

• Space, Voice, and Body

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Presentation Skills Space

• Arrange the room to suit your presentation needs
• Check equipment and ensure it is operational
  backup plan
• Practice with the equipment in presentation
  conditions
• Allow adequate room so you can remain in contact
  with the audience

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Presentation Skills Voice

• Speak loud enough to be heard, but dont shout
• Try to be conversational, rather than trying to
  deliver a canned speech
• Vary voice tone and pitch avoid a monotone
• Let your voice reflect your enthusiasm for the
  topic

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Presentation Skills Body

• Use hand gestures effectively
• Avoid using gestures just because you are nervous
• Approach the audience to emphasize a point or
  idea
• Avoid shifting or shuffling

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Designing Oral Reports

• Components of effective presentations

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Preview and

• Review

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Designing Oral Reports

• Preparing for your Audience
• Structuring Technical Information Text and
  Visuals
• Presentation Skills You Need Space, Voice, and
  Body

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Questions?
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Designing Oral Reports

• Preparing for your Audience
• Structuring Technical Information Text and
  Visuals
• Presentation Skills You Need Space, Voice, and
  Body