2004 OCLC CJK Update

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2004 OCLC CJK Update

• Hisako Kotaka, Senior Product Manager
• Product Development Division
• 800-848-5878 x6480
• hisako_kotaka_at_ oclc.org

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Update

• CJK Cataloging Users and CJK Database
• CJK Cataloging Activities
• New CJK Support in OCLC Connexion Client
• Post-Pinyin Conversion Cleanup Project
• Phase 1 (Chairs Report)
• Phase 2
• CJK Web Page Reorganization
• CJK Technical Update

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OCLC CJK Cataloging Users

• 177 CJK institutions users worldwide as of
  January 2004
• CJK direct users 145
• CJK indirect users 63 including contracted
  services users
• CJK 3.11 is working until CJK added to Connexion
  Client
• OCLC CJK users will be guided into the new CJK
  platform
• CJK users in 11 countries contributing unique
  resources
• Australia, Canada, China, England, France, Hong
  Kong (China), Japan, New Zealand, Singapore,
  Turkey, United States
• OCLC FirstSearch will integrate Interlibrary Loan
  in Summer 2004 for easy WorldCat access and ILL
  processing

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OCLC CJK Database in WorldCat

• All records with 066 and CJK Lang-coded
• C - 1,175,637
• J - 1,284,425
• K - 213,430
• O - 15,033
• --------------------
• Total 2,688,525
• Added 165,293 (since 1/1/03)

• All records with CJK scripts
• C - 1,051,181
• J - 1,142,343
• K - 177,497
• O - 15,033
• --------------------
• Total 2,386,051
• Added 158,034 (since1/1/03)

As of January 1, 2004
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CJK Cataloging Activities

• WorldCat CJK transactions during January 2004 (a
  snap shot)
• 755,295 (-13 all commands) 209,108(-13 all
  searches)
• Reflecting a tough economic time!
• Contributed CJK Books exchange during 2003
• From OCLC to RLIN 208,857 (2003) 155,377 (2002)
  53,480
• From RLIN to OCLC 91,196 (2003) 117,971
  (2002) 26,775
• WINE MARC Project Phase III (OCLC APS Report)
• One time initial load 149,115 records
• Monthly load for current Japanese imprints starts
  in 2004

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New CJK Support in Connexion Client

• A Windows-based program to support existing CJK
  features including local file management
• Takes the phased development process
• Displays CJK script fields above the roman fields
  as user option
• Allows automated headings control against
  Authority records
• Allows CJK record Export without linked roman
  fields to meet local needs
• Contains Contact Support and Error Report
  e-mailing
• Yes labels printing, but no CJK card printing
  program
• Many more new features in later phases

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Post-Pinyin Conversion Cleanup Project

• Motivated by 2003 OCLC CJK Users Group Pinyin
  Report
• PY and WG mixed records were scanned out for
  review and update
• PPCCP Phase 1 is on-going with many Input-by
  institutions
• PPCCP Phase 2 work by re-scan of WorldCat for
  Batchloaded records having no access to OCLC CJK
  software and for uncovered records by Phase 1
• Analyze holdings of scanned records and sort
  Held-by institutions
• Very difficult to find extra time for PPCCP work
• OCLC and libraries users need your expertise and
  support. We need your help!

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PPCCP Minguo variants Cleanup

• New Pinyin romanization and word division rules
  in effect
• Minguo variants are affecting searches and
  outputs
• OCLC Quality Controls scanning Authority
  headings and work out with LC for headings update
• Minguo variants in 260 field c replace in
  nearly 242,000 records
• Zhonghua Minguo will be set for title fields
• When AF resolution is done, headings will be
  updated

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PPCCP Assumed PY Cleanup

• Discovered batchloaded records in WG but with 987
  field with Assumed PY notes
• There are 8,115 records in this category. OCLC
  will convert using the WG to PY conversion
  software
• When encountered, update records into PY version,
  change 987 d n to c, and remove f Assumed
  pinyin
• Master record replace credit is issued
• Effective March 1, 2004, entry of 987 is no
  longer required (see OCLC Quality Control Update)
  
• DO NOT DELETE the existing 987 field from records

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CJK Web Page Re-organization

• New OCLC Home Page implementation was done during
  2002 to 2003 fall
• New images, structures, and contents are to cover
  the expanded OCLC global enterprises
• Streamlined and integrated the existing product
  pages into Products and Services, and CJK is
  listed in drop-down menu or reached by keyword
  CJK
• Dynamic links to all related documentation,
  forms, QA, support services and more
• Watch WorldCat grow in every 12 second
  http//www.oclc.org/worldcat/grow.htm

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http//www.oclc.org/cjk/default.htm

• Demo

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http//www.oclc.org/support/documentation/cjk/
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Watch WorldCat grow with your contribution
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CJK Technical Update

• CJK database scan continues to detect invalid
  EACC scripts use. OCLC will ask the inputting
  institution to correct errors
• Use of parallel record is becoming popular with
  the non-English language of cataloging code in
  040 field. CJK records, however, are facing
  constraints using the 880 alternate graphic
  representation field associated with the roman
  transliteration data field. No hybrid record
  should be created
• Solution 1) Input master records by complying
  with the OCLC MARC standards. Perform local
  editing to meet local needs before export
• Solution 2) Import local version of records to
  CJK software file. Edit and make it the master
  record version before update into WorldCat

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CJK Technical Update

• CJK NACO members who are using CatME or Passport
  for authority record work should be aware the
  Save term will expire in 90 days, instead of 180
  days. Resave or submit NACO records before they
  are deleted.
• CJK users are granted to hold enhance for books
  regular mode to enhance roman-only member records
  with CJK scripts. OCLC encourages CJK users to
  add CJK scripts in routine workflow. Mark For
  CJK Use in Access Authorization request form
  for quick and smooth processing.
• Member library can lock, edit, and replace
  non-authenticated serial records (no 042 field
  present) that have 10 or fewer holdings attached.
• Use 952 field and submit not only error report
  but also change request if you cannot replace
  records.

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?

• Regional Service Providers http//www.oclc.org/co
  ntacts/regional/default.htm
• Customer Support Department (CSD)
  http//www.oclc.org/support/default.htm

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Custom Services2003 update

• Custom Cataloging (TechPro)
• Retrospective Conversion
• Pinyin conversion
• Language Sets

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Custom Cataloging (TechPro)

• OCLC completed about 40 projects of which all or
  a significant portion of the titles were East or
  Southeast Asian.
• By a large margin, the most commonly requested
  languages are Chinese, Japanese, Korean and
  Vietnamese.
• Nearly 40 of all cataloging projects processed
  by OCLCs TechPro staff are non-English language
  collections.
• Requests for outsource cataloging for all
  non-Roman languages have been growing steadily.

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Retrospective Conversion (RetroCon)

• OCLC staff completed 7 CJK retrospective
  conversion projects (paper to MARC)
• Four projects were large in scope.
• Libraries in the United States and Australia,
  including the University of Chicago, Yale and
  Princeton.
• Pinyin conversion
• Majority of large collections converted (over 50)
• Two projects pending for calendar year 2004

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OCLC Language Sets

• all-inclusive collection development packages
• OCLC also offers Custom Collections for libraries
  with more specific collection needs
• Preselected sets of books and AV materials for
  children or adults in 12 languages Chinese,
  Japanese, Korean, Vietnamese, Bengali, Gujarati,
  Hindi, Panjabi, Tamil and Urdu (also Spanish and
  Russian)
• Chinese and Vietnamese continue to be the two
  most popular languages, followed by Korean,
  Russian, Spanish and Japanese.
• helped put almost 30,000 Asian language items
  into circulation in public libraries in 2003.

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Language SetsSignificant trends

• Approx. 75 of our users ordered sets in at least
  one of the Asian languages
• Chinese and Vietnamese continue to be the two
  most popular languages, followed by Korean,
  Russian, Spanish and Japanese.
• Orders for South Asian language sets continues to
  grow steadily. (Offered since Aug. 2002)
• Orders for all Asian languages have been up over
  last year.

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For more information

• OCLC web site
• http//www.oclc.org/customcataloging/
• http//www.oclc.org/languagesets/
• Brochures for downloading
• http//www.oclc.org/services/brochures/
• Library Services (for price quotes)
• 1-800-848-5878, ext. 6251

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Language Sets images