Adding Pictures and Shapes to a Document

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Adding Pictures and Shapes to a Document

• Lesson 9

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Skills Matrix

• SKILL MATRIX SKILL
• 3.1.1 Insert SmartArt graphics
• 3.1.2 Insert pictures from files and clip art
• 3.1.3 Insert shapes

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• SKILL MATRIX SKILL
• 3.2.1 Format text wrapping
• 3.2.2 Format by sizing, scaling, and rotating
• 3.2.3 Apply Quick Styles

Skills Matrix
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• SKILL MATRIX SKILL
• 3.2.4 Set contrast, brightness, and coloration
• 3.2.5 Add text to SmartArt graphics and shapes
• 3.2.6 Compress pictures

Skills Matrix
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Illustrations Group on Insert Tab
Software Orientation
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Use SmartArt Graphics

• Designer-quality illustrations
• Used to illustrate
• Process
• Hierarchy
• Cycle
• Relationship

Inserting a Picture
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Use SmartArt Graphics (cont.)

• Insert tab, Illustrations group, click SmartArt
  button
• Choose a SmartArt Graphic dialog box appears

Inserting a Picture
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Use SmartArt Graphics (cont.)

• Choose appropriate category
• Choose desired graphic from the list
• Click OK
• Graphic is inserted into document

Inserting a Picture
9
Use SmartArt Graphics (cont.)

• In Text pane, replace bulleted text placeholders
  with appropriate text
• Text will appear on graphic

Inserting a Picture
10
Use SmartArt Graphics (cont.)

• SmartArt Tools available
• Design tab
• Layout tab

Inserting a Picture
11
Insert and Resize a Clip Art Picture

• Picture files that can be inserted into documents
• Drawings
• Movies
• Sounds
• Stock photography

Inserting a Picture
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Insert and Resize a Clip Art Picture (cont.)

• Insert tab, Illustrations group, click Clip Art
• Clip Art pane appears
• Enter appropriate search options
• Click Go or press Enter key

Inserting a Picture
13
Insert and Resize a Clip Art Picture (cont.)

• Results will be displayed in pane
• Click desired clip art
• Clip art inserted into document

Inserting a Picture
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Insert and Resize a Clip Art Picture (cont.)

• Clip art may be resized
• Hold down Shift key while dragging to maintain
  proportions

Inserting a Picture
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Insert a Picture from a File

• Insert tab, Illustrations group, click Picture
  button

• Insert Picture dialog box appears

Inserting a Picture
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Insert a Picture from a File (cont.)

• Navigate to location of file
• Select file
• Click Insert or press Enter key
• Picture inserted into document

Inserting a Picture
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Insert a Picture from a File (cont.)

• Embedded object by default
• Becomes part of document
• Choose to insert as linked object
• Creates connection between document and picture
• Reduces file size

Inserting a Picture
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Shapes Menu
Software Orientation
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Drawing Tools
Software Orientation
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Insert Shapes

• Ready-made shapes
• Lines
• Basic shapes
• Block arrows
• Flowchart symbols

• Callouts
• Stars
• Banners

Adding Shapes
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Insert Shapes (cont.)

• Insert tab, Illustrations group, click More
  button
• Shapes menu appears

Adding Shapes
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Insert Shapes (cont.)

• Choose desired shape
• Insertion point changes to a crosshair ()
• Click and drag to draw shape in document

Adding Shapes
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Create a Flowchart

• Use flowchart symbols available in Shapes menu
• Variety of line options to connect symbols
• Arrows
• Connectors
• Curves
• Freeform
• Scribbles

Adding Shapes
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Create a Flowchart (cont.)

• Insert tab, Illustrations group, click Shapes
  button
• Choose and draw at least two appropriate
  flowchart shapes in document
• Choose and draw appropriate line shape to connect
  flowchart shapes

Adding Shapes
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Create a Flowchart (cont.)

• Quickly insert organizational chart
• Choose appropriate SmartArt graphic from
  Hierarchy category

Adding Shapes
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Add Text to a Shape

• Select symbol or shape
• Format tab, Insert Shapes group, click Edit Text
  button
• Key text

Adding Shapes
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Add Text to a Shape (cont.)

• Format text as you would regular text
• Use Text Box tools to format text box

Adding Shapes
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Picture Tools
Software Orientation
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Crop, Resize, Scale, and Rotate a Picture

• Remove unwanted parts
• Change height and width
• Scale picture using percentages
• Change position

Formatting Pictures
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Crop, Resize, Scale, and Rotate a Picture (cont.)

• Cropping picture
• Trim horizontal and vertical edges
• Remove unwanted areas

Formatting Pictures
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Crop, Resize, Scale, and Rotate a Picture (cont.)

• Select picture in document
• Format tab, Size group, click Crop button

Formatting Pictures
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Crop, Resize, Scale, and Rotate a Picture (cont.)

• Cropping handles appear around picture
• Click and drag cropping handles as desired
• Click Crop button again to remove handles

Formatting Pictures
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Crop, Resize, Scale, and Rotate a Picture (cont.)

• Format tab, Size group, click dialog box launcher
• Size dialog box appears

Formatting Pictures
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Crop, Resize, Scale, and Rotate a Picture (cont.)

• Enter size, rotate, and/or scale information
• Click Close button or press Enter key
• Changes applied to picture in document

Formatting Pictures
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Crop, Resize, Scale, and Rotate a Picture (cont.)

• Format tab, Arrange group, click Rotate button
• May also rotate or flip picture using these
  options

Formatting Pictures
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Apply a Quick Style to a Picture

• Preformatted options
• Add interest to your picture

Formatting Pictures
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Apply a Quick Style to a Picture (cont.)

• Format tab, Picture Styles group, click More
  button
• Quick Styles gallery appears

Formatting Pictures
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Apply a Quick Style to a Picture (cont.)

• Point to style
• Style is previewed in document
• Click style
• Style is applied to picture in document

Formatting Pictures
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Adjust a Pictures Brightness, Contrast, and Color

• Select picture
• Format tab, Adjust group, click Brightness button

Formatting Pictures
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Adjust a Pictures Brightness, Contrast, and
Color (cont.)

• Brightness menu appears
• Choose desired option

Formatting Pictures
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Adjust a Pictures Brightness, Contrast, and
Color (cont.)

• Select picture
• Format tab, Adjust group, click Contrast button

Formatting Pictures
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Adjust a Pictures Brightness, Contrast, and
Color (cont.)

• Contrast menu appears
• Choose desired option

Formatting Pictures
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Adjust a Pictures Brightness, Contrast, and
Color (cont.)

• Select picture
• Format tab, Adjust group, click Recolor button

Formatting Pictures
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Adjust a Pictures Brightness, Contrast, and
Color (cont.)

• Recolor menu appears
• Choose desired option

Formatting Pictures
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Arrange Text Around a Picture

• Configure picture as inline or floating object
• Inline object moves along with text around it
• Floating object can be precisely positioned on
  page, behind or in front of text

Formatting Pictures
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Arrange Text Around a Picture (cont.)

• Select picture
• Format tab, Arrange group, click Text Wrapping
  button

Formatting Pictures
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Arrange Text Around a Picture (cont.)

• Text Wrapping menu appears
• Choose appropriate wrapping option
• Wrapping applied in document

Formatting Pictures
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Compress a Picture

• Decrease size of file by reducing resolution
• Saves room on hard disk
• Documents open and save more quickly
• Reduces download time

Formatting Pictures
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Compress a Picture (cont.)

• Select picture
• Format tab, Adjust group, click Compress Pictures
  button

Formatting Pictures
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Compress a Picture (cont.)

• Compress Pictures dialog box appears
• Click Options

Formatting Pictures
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Compress a Picture (cont.)

• Compression Settings dialog box appears
• Choose desired options
• Click OK

Formatting Pictures
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Compress a Picture (cont.)

• Click OK or press Enter key to begin compression
• You will not see compression performed

Formatting Pictures
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Compress a Picture (cont.)

• To verify compression, compare file properties
  before and after compression
• If file size is already smaller than compression
  option, no compression will occur

Formatting Pictures
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Reset a Picture

• Format tab, Adjust group, click Reset Picture
  button
• Brightness, contrast, and color are reset

Formatting Pictures
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You Learned How to

• Use SmartArt graphics
• Insert and resize a clip art picture
• Insert a picture from a file
• Insert shapes

Summary
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You Learned How to (cont.)

• Create a flowchart
• Add text to a shape
• Crop, resize, scale, and rotate a picture
• Apply a Quick Style to a picture

Summary
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You Learned How to (cont.)

• Adjust a pictures brightness, contrast, and
  color
• Arrange text around a picture
• Compress a picture
• Reset a picture

Summary