Habit 3

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Habit 3

• Put First Things First

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Introduction

• Habit 1- You are the creator
• Imagination, conscience, Independent will,
  self-awareness
• Habit 2- First creation mental creation
• Imagination, consciences, right brain
  (leadership)
• Habit 3- Second creation - Physical creation
• Independent will, left brain (management)

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Human Endowments

• Self-awareness - ability to think about our
  thought process
• Imagination ability to visualize outcomes
• Conscience making decisions based on values and
  principles
• Independent will ability to act instead of
  being acted upon in decision making

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Four Generations of Time Management

• 1St Generation notes and checklist
• 2nd Generation calendars and appointment books
• 3rd Generation setting goals (long
  intermediate and short)
• Prioritizing
• Daily planning
• Efficient scheduling

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• 4th Generation
• Rather than focusing on things and time focus on
  enhancing relationships and accomplishing results
• Maintaining P/PC balance
• Manage ourselves rather than time

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Time Management Quadrants I-IV

• I. Urgent/important
• Crisis
• Pressing problems
• Deadline-driven projects
• Results stress,burnout, crisis management,
  always putting out fires

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Continued

• II. Not urgent/Important
• Prevention
• Relationship building
• Recognizing new opportunities
• Results vision, balance, discipline, control and
  few crisis

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Continued

• III. Urgent/Not Important
• Interruptions
• some calls, mail and meetings
• popular activities
• Results short term focus, crisis management, see
  goals and plans is worthless, feel victimized,
  broken relationships (irresponsible type)

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Continued

• IV. Not urgent/Not Important
• Trivia
• busy work
• time wasters, pleasant activities, some phone
  calls and mail
• Results total irresponsibility, fired from jobs,
  dependent on others or institutions for basics

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Quadrant II

• Fourth generation focus
• Urgent matters are often un important
• Importance- results that contribute to your
  mission and values
• We react to urgent matters
• We must be proactive and act to opportunities

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What It Takes To Say NO

• Being able to say NO to Quadrants III. and IV.
• Most lack discipline to prioritize
• Must have independent will to determine and set
  your highest priorities

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Quadrant II Tool

• A tool is needed to move into the heart of
  effective management (Quadrant II)
• Personal effectiveness is strengthened through
  organization
• The Quadrant II organizer tool must meet six
  criteria coherence, balance, Quadrant II focus,
  a people dimension, flexibility and portability

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Becoming a Quadrant II Self- Manager

• Identifying Roles
• decision making process of identifying and
  prioritizing individual roles for investing time.
• Example individual, spouse/parent, student,
  occupation, etc
• Note You neednt worry about selecting roles to
  live by for the rest of your life only for the
  week.

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Continued..

• Selecting Goals
• Select goals that correspond to the roles you
  have identified
• These goals should reflect Quadrant II
  activities.
• Scheduling
• Set goals on a weekly basis allows flexibility

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Continued

• Daily Adapting
• Prioritizing activities and responding to
  unanticipated events

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Advances of the Fourth Generation

• Principle-centered
• Conscience directed
• Define your unique mission
• P/PC balance (roles and goals)
• Weekly organizing (daily adaptations)

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Delegation Increasing P and PC

• Time efficiency
• People effectiveness
• Delegation is the main difference between the
  role of a manager and an independent producer
• Key to effective management is delegation

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Gofer/Stewardship Delegation

• Gofer delegation go for this , go for
  that
• Stewardship delegation
• Focus on results instead of methods, upfront
  mutual understanding
• Desired results
• Guidelines
• Resources
• Accountability
• Consequences

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Conclusion

• Quadrant II paradigm focuses on importance rather
  than urgency
• Quadrant II contains all Seven Habits
• Furthermore having completed, the vision, the
  mental creation and physical creation one may
  find success in private victory