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TIME MANAGEMENT Get more done with less
stress by efficiently managing your time

• Training 5
• November 16, 2007

Irina Kim, MBA, MPhil
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(No Transcript)
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What, to you, is TIME?
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HOW WELL DO YOU PLAN?
Never Seldom Sometimes Often Always
How often do you plan in an effort to keep life from running out of control? 1 2 3 4 5
Do you put daily plans on paper? 1 2 3 4 5
Do you allow flexibility in your plans? 1 2 3 4 5
How often do you accomplish all your plan for a given day? 1 2 3 4 5
How often do you plan time for what matters most to you? 1 2 3 4 5
How often is your daily plan destroyed by urgent interruptions? 5 4 3 2 1
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INTERPRETATION

• 6-10 Terrible Planner
• You should consider using new tools processes
  to help you plan effectively. A great first step
  would be to take a time management course.
• 11-15 Below Average Planner
• You may already have a planning system, but using
  it more effectively will help to reduce the
  stress and lack of control you feel in your life.
• 16-20 Average Planner
• Your planning system is working, but you can do
  better. You may need help focusing on
  priorities, dealing with urgent interactions or
  writing your daily. plan.
• 21-25 Above Average Planner
• Your planning system is working well. Keep up
  the good work, with periodic reviews to be sure
  you are planning around what matters most in your
  life.
• 26-30 Excellent Planner OR Candidate for
  Burnout?
• You have mastered planning and should experience
  the serenity that comes from taking charge of
  your life. But make sure youre in control of
  your planning rather than letting it control you.

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GOAL CRITERIA
S
Specific
M
Measurable
A
Ambitious
R
Realistic
T
Time specific
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GOAL ORIENTATION
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FROM GOAL TO ACTION PLAN
Goal 4 mln 2009
2009
4 mln
2008
2 mln
2007
1 mln
Finance
Customer
Ask 7 marketing questions
Marketing Plan of action
Product
How to organize processes
Plan of implementation control
Business process

Who is responsible
HR planning
HR
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1. SET YOUR GOAL
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What are some of your Biggest TIME WASTERS?
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SOME BIGGEST TIME WASTERS

• Management by crisis / Fire-fighting
• Inadequate Planning
• Paperwork
• Meeting Time
• Dressing up
• Looking at the window, Dreaming
• Putting yourself into the working mode
• Telephone Interruptions
• Drop-in Visitors
• Personal Disorganization
• Travel

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2. ELEMINATE TIME WASTERS (Minutes Save hours)
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PARETO PRINCIPLE 80 / 20Filter what is important
for you
20 of Result
80 of Time
80 of Result
20 of Time
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3. APPLY PARETO PRINCIPLE (20 of Effort produce
80 of Result)
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Setting PrioritiesHOW?
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URGENT vs. IMPORTANT (by Eisenhauer)
Interruptions Some calls, mail Meetings Time wasters Pleasant activities
Crises Pressing problems Deadline-driven projects Prevention Relationship building Recognizing new opportunities Planning
Not Important
Important
Urgent
Not urgent
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URGENT vs. IMPORTANT (by Eisenhauer)
D
C
Interruptions Some calls, mail Meetings Time wasters Pleasant activities
Crises Pressing problems Deadline-driven projects Prevention Relationship building Recognizing new opportunities Planning
Not Important
A
B
Important
Urgent
Not urgent
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4. SET PRIORITIES
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From Productivity to Effectiveness
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5. DO THINGS RIGHT THE FIRST TIME
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Saying NOWhich part of NO dont you
understand N or O ?
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6. BE ABLE TO SAY NO
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Life Harmony (7 Life Roles)
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IN WHICH AREAS OF YOUR LIFE DO YOU FIIL TENTION?

• Conflicts with colleagues
• Conflicts with boss
• Working environment
• Financial status
• Physical condition
• Personal conflicts, etc.

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7. REACH LIFE BALANCE
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7
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SWITCHING TO 2 minute Pause MODE

1. Breathing exercises
2. Mind travel
3. Forget what pressures you
4. Exercises for shoulders
5. Wisdom
6. Everything that you love (picture)
7. Get relaxed
8. Meditate

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7 . TAKE A BREAK
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BONUS TRACK 12 Ways to Plan Your Day(Student
tips)

• Do not plan too many things
• Leave decent time between items
• Make your plan flexible
• Break large assignments into smaller tasks
• Prioritize items
• Schedule breaks
• Plan not only for the short-term, but long-term
  as well
• Set your mood to assignment
• Organize work
• Start with whatever
• Just do it anyway
• Do not pay attention at critique
• Be able to stop at the right time. It can help
  you to start the next day

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• The KEY LEARNING POINTS are

1. SET YOUR GOAL 2. ELEMINATE TIME WASTERS 3.
APPLY PARETO PRINCIPLE 4. SET PRIORITIES 5. DO
THINGS RIGHT THE FIRST TIME 6. BE ABLE TO SAY
NO 7. REACH LIFE BALANCE 7 . TAKE A
BREAK STUDENT BONUS TRACK
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Recommended literature

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• ????-????? (???? ?????????????)
• ??????????? ????-??????????? (??????? ???)
• Seven habits of highly effective people (Steven
  Cover)
• The 8th habit of highly effective people (Steven
  Covey)