Financial Conflict of Interest (FCOI) Notification

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Financial Conflict of Interest (FCOI)Notification

• October 2008

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FCOI Institution Functionality

• FCOI module in Commons allows grantee
  institutions to
• Initiate and prepare a FCOI notification within
  Commons
• Multiple FCOI officials and delegates can access
  and edit a notification while in Work In Progress
  (WIP) status
• Submit the FCOI notification and supporting
  documents electronically to Agency
• Can include comments at time of submission that
  are included in email notification to Agency
• Search and View FCOI notifications previously
  submitted through Commons
• Does not provide visibility to any notifications
  previously submitted in paper
• Edit or rescind submitted notifications (requires
  Agency involvement)
• Access history of actions

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Commons FCOI Internal FCOI Systems

• Commons FCOI and Internal FCOI systems will
  interact by sharing information once daily
• Internal FCOI system users have ability to
  request additional information and rescind
  notifications
• Notification to Institution made from Internal
  FCOI system and is also reflected in Commons FCOI
  history

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Flexible Account Admin

• Commons account must have FCOI role to submit
  FCOI notifications to Agency
• Only Institution Signing Officials (SOs) can add
  this role to an account
• FCOI role can be added to multiple accounts at
  Institutions discretion
• Ability to prepare and/or view FCOI notifications
  can be delegated, but not ability to submit to
  Agency
• FCOI ASST
• FCOI View-only

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Delegation

• FCOI users can delegate all functions except
  submit to Institution users with new FCOI ASST
  role
• Similar to other delegation screens in Commons

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Flow Diagram
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FCOI - Initiate
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FCOI - Initiate

• Save
• Save Submit becomes active
• Record set to Work In Progress State allowing
  access by additional FCOI users or delegates
• Document can be edited
• Notification to other FCOI Institution users that
  a new FCOI has been initiated
• Save and Submit
• Record is set to Submitted status
• Notification sent to centralized notification box
  at Agency and to other FCOI Institution users

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Comments

• Comments screen provided after each action (only
  required at time of submission)
• Included in FCOI history and email notifications

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Search

• Provides list awarded grants for this Institution
  with previously created FCOIs

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FCOI History

• Event recorded in FCOI History each time a user
  takes an action on the record

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Edit
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View