Purchase vs Allowance

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Purchase vs Allowance

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Topics of Discussion

• Overview of Purchase vs Allowances
• Forms needed and the proper use and set up of
  these forms.
• Procurement based on allowances.
• BDFA and Operating Supplements
• Importance of a monthly physical inventory and
  proper item pricing.

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PVA may be used when

• The CGDF does not normally sell food items.
• The CGDF does not issue transfer food items to
  other units except under emergency conditions.
• The CGDF can maintain effective monetary control
  of food items with a complete physical inventory
  at the end of each month.
• Only one FS is assigned to the unit.

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Forms needed for PVA

• Individual Credit Account (CG-3476)
• Daily Ration Cost Record (CG-3471)
• Daily Ration Memorandum (CG-3123)
• Summary Ration Memorandum (CG-3123)
• Provision Inventory Report (CG-4261)
• Basic Daily Food Allowance Message
• Dining Facility Operating Statement (CG-2576)
• Coast Guard Dining Facility Menu (NAVSUP 1080)
• Visa call record sheet

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Forms and how to use them.
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Operating Supplements

• Opus 1 - 10 increase for vessels underway for
  more than 48 hours, can be claimed for the first
  day after 48 hours and the last day as long as
  one meal has been served underway.
• Opsup 2 - 15 increase for vessels or units
  operating north of the 50 degree north latitude.

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Operating Supplements

• Opsup 3 - 40 increase for vessels providing at
  least one meal operating 50 degrees south
  latitude.
• Holiday Allowance - 1 for August, November,
  December, and January.
• All Seprats - 10 for units with 100 seprats.

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How much can I spend ?

• BDFA x Number of Personnel x Number of days to
  feed personnel
• 8.40(bdfa) x 9(rik) x 7(days) (8.40 x 9) x 7
• 75.60 x 7 529.20
• Weekly budget 529.20

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Backbone of PVA
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Procurement Procedures

• BDFA
• Operating Supplements
• Units operating allowance
• Signed menu
• Shopping list

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Daily Expenditures

• Call Record Sheet
• Documenting Purchases
• Visa Log

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Inventory

• Using PVA the CGDFs day to day solvency rests on
  maintaining a low inventory. 1/4 of the units
  monthly operating allowance.
• NO FREE SHELF !
• All items must be accounted for in the end of the
  month inventory.
• To save time prices should be written on each
  product at the time of purchase.