Getting to the Bottom Line Together

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Getting to the Bottom Line Together

• And Still Speaking!

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Rosemary OlasEducation and Outreach Manager

• Sarah Bailey
• Financial Operations Manager

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Reading challenge

• First one to speak up and read what they see on
  the screen will winare you ready?

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Fi yuo cna raed tihs, yuo hvae a sgtrane mnid
too.
The phaonmneal pweor of the hmuan mind
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Aoccdrnig to rscheearch at Cmabrigde Uinervtisy,
it dseno't mtaetr in waht oerdr the ltteres in a
wrod are, the olny iproamtnt tihng is taht the
frsit and lsat ltteer be in the rghit pclae.
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The rset can be a taotl mses and you can sitll
raed it whotuit a pboerlm.
and we awlyas tghuhot slpeling was ipmorantt!
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Reading an RFP can be much like reading those
slides.

• You have to read it
• then double check
• to be sure you read what you thought you read!

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Then keep checking back as you work through the
writing process to verify that you really do
understand what the grantor is asking.
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Who Should be Talking?

• Staff
• In the Loop from beginning
• Get buy-in
• Make sure CFO is there

• Potential partners
• Dont exclude anyone until youre sure
• Brainstorm- encourage creativity
• Listen-identify assets/liabilities
• Listen-commitment or free ride?

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WIFM (Whats in it for me?)

• For you
• What do they bring to the project?
• How much are they REALLY committing?
• History
• For them
• Air-time
• Exposure
• Resources
• Expanded audience

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Who, What, Where, When, How?

• Participants Identified
• Plan Identified
• Where Identified
• When Create a timeline
• How Assign responsibilities
• Distributes the load
• Keeps everyone on board
• Encourages buy-in

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You have the ideaNow What?
THE BUDGET!!

• Make sure your CFO is in the loop
• Start talking and listening
• Understand both yours and CFO perspective
• Keep RFP in mind at all times
• Consider differing organization requirements

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Your Challenge
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You are now

• CFO
• Development
• Community partner (willing to commit)
• Community partner (WIFM?)
• Outreach
• GM
• Production
• Engineer

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Share with us

• Positives
• Negatives
• Issues
• Revelations
• Budget
• Do you think you can work with these people for
  the entire 12 month grant period?

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Assembling the Proposal
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Dont Forget

• Checklist
• RFP specifics
• Number of pages
• Supporting documentation
• Approvals from upper management
• Signatures
• Correct addresses

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Tracking the Project

• Budget tool

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Tracking the Project

• Budget tool
• Interim reports
• Dates from grant contract into calendar
• Automatic reminders where available
• Final report
• If tracked during project its a breeze

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Celebrate a Project Well Done!
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QUESTIONS??