Grants Policy Committee

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• Grants Policy Committee
• Stakeholders Webcast
• March 18, 2008

Tom Cooley GPC Chair
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Agenda

• Welcome and thank you to HUD
• Strategic planning and product update
• Transparency Act Grants Sub-Award Pilot update
• Post-Award Work Group/Performance Progress Report
  update
• Question Answer panel

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Presenters

• Tom Cooley (NSF), Grants Policy Committee (GPC)
  Chair
• Andrea Brandon (USDA), Transparency Act, Grants
  Committee, Sub-Award Pilot Group Chair
• Michael Nelson (DOC), GPC, Post-Award Work Group
  Chair
• Diana King (HHS), GPC, Performance Progress
  Report Team Leader
• Elizabeth Phillips, Contractor for HHS/ACF

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The Grants Policy Committee

• The GPC is a committee of the U.S. Chief
  Financial Officers (CFO) Council.
• The GPC is charged with improving the management
  of Federal financial assistance government-wide.
  
• The Committee recommends financial assistance
  policies and practices to OMB and coordinates
  related interagency activities.
• The GPC serves the public interest in
  collaboration with other Federal-wide grants
  initiatives.

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Draft Strategic Plan Overview

• Vision Mission
• Twin Strategic Goals
• Streamlining and Stewardship
• Objectives
• Consolidated and consistent OMB
  guidance
• Uniform forms and formats
• Standard business processes
• GPC organizational performance
• Community involvement
• Training and certification
• Audit and oversight

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Proposed Priorities

• Near-term (FY08)
• Products currently in the Federal Register
  Process
• Federal Register Process

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Near-term Priorities

• Additional near-term activities include
• Audit-related policies and processes
• Stakeholder education and outreach

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Proposed Priorities

• Mid-term (1-3 years) and long-term (4-5 years)
• Consolidated and consistent OMB guidance on
  grants policy
• Continued stakeholder education and outreach
• Further development of audit processes
• Development of training and certification
  standardization for Federal Grants Professionals

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Mid-term Priorities

• Mid-term Products (1-3 years)
• Subchapter C1, standard award content and format
• A-133 Report
• A-133 process review
• Policy on use of Grants.gov for mandatory grants
• Training competencies

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Long-term Priorities

• Long-term Products (4-5 years)

• 2 CFR
• Subchapter A, General Matters
• Subchapter B, Pre-award Responsibilities
• Subchapter C, Trafficking in Persons
• Subchapter C, Expedited Action on FFATA Flow Down
• Subchapter G, Lobbying Guidance
• Subchapter G, Drug Free Workforce Policy

• Cost Principles
• Announcement format phase 2, late application
  policy
• Training curriculum
• Grants Profession document
• Certificate program
• Government-wide database tracking training

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Grants Policy Committee Priorities

• Any Questions?
• Call 202-708-0995
• or
• Email HUDTV_at_HUD.GOV

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• Transparency Act, Grant
• Sub-Award Pilot Update
• Andrea Brandon, USDA

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Transparency Act Grant Sub-Award Pilot

• Pilot currently set for June 23, 2008 through
  August 23, 2008
• Open to States, Local Governments, Universities,
  Tribes, Non-Profits, etc.
• Currently have 53 pilot participants (not
  counting duplicate representatives from the same
  organization)
• 10 Government 18 Non-profits 25 Colleges
  Universities. 0 Tribal Entities

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Transparency Act Grant Sub-Award Pilot

• FFATA Sub-Award Work Group will be working on
  DRAFT Regulations (will publish for 30 day
  comment period by the end of May 2008)
• 30 day reporting requirement
• Additional data elements
• How to report to the Sub-Award database
• Liability for data (First Tier vs. Sub-Awardee)
• How many tiers down to report
• Format for data elements
• Whether to include deobligation data or not
• Thresholds

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Transparency Act Grant Sub-Award Pilot

• GPC Pre-Award Work Group is finalizing the DRAFT
  regulations on the use of the DUNS number and
  CCR.gov for grant Sub-Awards and the Term and
  Condition to be used on all awards.
• DRAFT regulations will be sent to GPC and OMB
  simultaneously to be published for 30 day
  comment period by the end of March 2008.

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Transparency Act Grant Sub-Award Pilot

• The OMB E-Government office will soon look at
  possible IT Solutions for the grant Sub-Award
  pilot.
• Possible identification of IT solution before mid
  April 2008.
• Once IT solution is identified will work with
  pilot participants to finalize the instructions
  for how the pilot will take place.

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Transparency Act Grant Sub-Award Pilot

• Would like more pilot participants especially
  from the Tribal Community
• Would like to make sure that we can test multiple
  levels of Sub-Award reporting from the same grant
  in several instances during the pilot

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Transparency Act Grant Sub-Award Pilot

• Any Questions?

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• Post Award Work Group
• SF-PPR
• Michael Nelson, DOC
• Post-Award Work Group Chair
• Diana King, HHS
• Performance Progress Report
• Team Leader
• (by phone)

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Post-Award Work Group Current Activities

• Payments
• Request GPC approval of standard back office and
  user data elements
• Invention Report
• Request GPC approval of Federal Register Notice
  (FRN) finalizing data elements

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Grantee Performance and Progress Reporting

• Background
• P.L.106-107 required streamlining forms
• Initial analysis revealed 800 performance
  reporting forms
• Post Award Work Group developed a standard SF-PPR
  from 2004 2006
• GPC approved the SF-PPR in Spring 2006

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Grantee Performance and Progress Reporting

• OMB approved use of SF-PPR
• Grants Center of Excellence (COE) sponsor
• Published for initial comment April 5, 2007
  72 FR16796
• Published for final comment July 24, 2007
  72 FR 40307
• Received OMB approval on November 30, 2007
• COE electronic proof-of-concept has begun
• Use of SF-PPR is encouraged by OMB, however no
  policy issuance as yet

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Performance Progress Report
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Grantee Performance and Progress Reporting

• SF-PPR Formats
• Cover page supplemental information
• SF-PPR-A, Performance Measures
• SF-PPR-B, Program Indicators
• SF-PPR-C, Benchmark Evaluations
• SF-PPR-D, Table of Activity Results
• SF-PPR-E, Activity-Based Expenditures
• SF-PPR-F, Program/Project Management

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• SF-PPR Technical Implementation
• Elizabeth Phillips
• Synectics for Management Decisions, Inc.
• Under contract with the Grants Center of
  Excellence (COE), managed by HHS Administration
  for Children and Families (ACF)

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SF-PPR Technical Implementation

• Example use of SF-PPR for Protection and Advocacy
  (PA)
• PA pilot since Fall 2003
• 8 PA programs across 5 agencies within 3 Federal
  Departments (HHS, Ed., SSA)
• 8 unique forms to be completed by the same PA
  grantee
• Collaboration has resulted in agreement on a
  single data collection
• PA team agrees to use SF-PPR formats

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SF-PPR Technical Implementation

• Other examples of SF-PPR use
• ACFs Abstinence Education program
• Administration on Native Americans
• NSF promoting use of SF-RPPR, standard form for
  Research Performance Progress Report
• Education evaluating use of SF-PPR to replace
  ED-524 currently in use

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SF-PPR Technical Implementation

• In the future
• Center of Excellence (COE) will complete
  electronic prototypes
• Protection Advocacy reporting
• Abstinence Education reporting
• COE partners may opt to use SF-PPR

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Next Steps

• The SF-PPR leads the way for other standard
  forms designed to streamline the post-award
  reporting process
• Standard and simplified forms allow grantees to
  spend more time on grant supported activities

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Post-Award Work Group Forms Update

• Public comments are being reviewed and resolved
  on the following forms
• Research Performance Progress Report
• Tangible Personal Property Report
• Real Property Status Report
• Federal Financial Report

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Question Answer Session

• Tom Cooley (NSF), Grants Policy Committee (GPC)
  Chair
• Andrea Brandon (USDA), Transparency Act, Grants
  Committee, Sub-Award Pilot Group Chair
• Michael Nelson (DOC), GPC, Post-Award Work Group
  Chair
• Diana King (HHS), GPC, Performance Progress
  Report Team Leader
• Elizabeth Phillips, Contractor for HHS/ACF

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• Thank you for joining us!
• To view todays webcast, PowerPoint presentation,
  and to submit feedback go to
• http//www.grants.gov/aboutgrants/grants_news.jsp