Introduction to Sponsor Balloting using the myBallot system

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Introduction to Sponsor Balloting using the
myBallot system
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Sponsor Balloting

• The process through which consensus on a proposed
  standard is achieved

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The Ballot Process

• Formation of the Ballot Group
• Issuing Ballots
• Review and Voting Period
• Closing
• Ballot Summary
• Recirculation Ballots
• Additional Resources

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The Ballot Group

• The Ballot Group consists of those persons who
  review and vote on the document (along with
  coordination entities)
• The Ballot Group must be balanced, i.e., not
  dominated by any single interest group
• Once formed, a Ballot Group cannot change until
  the close of the ballot (including any
  recirculations)
• The ballot group is formed through the invitation
  process in myBallot

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Issuing Ballots

• The sponsor ballot process is conducted in the
  myBallot system.
• The Sponsor Chair or Ballot Designee initiates
  the ballot after the ballot group is formed.
• Once initiated, the ballot opens with a automatic
  announcement email to the ballot group.
• voting, registering comments, and downloading the
  document all reside in the myBallot system

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Review and Voting Period

• A ballot will typically remain open for a 30-day
  period
• The ballot announcement will indicate a closing
  date, by which time the vote must be recorded in
  myBallot
• Because of the 75 return requirement, it is very
  important that ballots be returned
• Ballots with negative votes should contain
  comments explaining the negative vote, and a
  proposed resolution

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Closing

• All ballots close at 1159pm Eastern time on the
  closing date indicated on the myBallot system.
• If a 75 return has not been achieved, the ballot
  can be extended for up to 60 days. In this case
  the ballot can close at any time after the
  required return rate is met. The myBallot system
  will note Ballot Extended in the close date
  field.

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myBallot Login Screen
Login using your IEEE WebAccount.
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myBallot Control Panel
Vote comment on documents.
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Manage myBallot Activity
Enter/review your comments.
View the draft.
Submit your vote.
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Single Comment
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Comment File Upload
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The Comments Page (File Upload)
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myBallot Sponsor Ballot Activity

• The Sponsor Ballot Activity allows the sponsor to
  view
• A tally of the voting, along with a calculation
  of return rate and abstention rate percentages
• A roster of all votes
• Access to (view and download) all comments that
  were received
• Access to (view and download) all coordination
  comments

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Recirculation Ballots

• The results of the initial ballot may require a
  recirculation ballot if
• Comments from the Ballot Group were received that
  result in the Working Group making technical
  changes to the draft
• Unresolved or rejected negative votes or comments
  remain

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Recirculation Ballots (cont.)

• Recirculation Ballots are conducted like the
  initial ballot, except
• Sponsor uses the Initiate Recirculation
  function in myBallot
• Voters may only comment/vote on changed areas of
  the draft
• The review period is typically reduced to 10 days
• There is no obligation to return the ballot
  unless voters wish to change their original vote
• The results of a Recirculation Ballot may produce
  additional recirculations for the same reasons as
  an initial ballot

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Additional Resources

• Balloting Center Reports (http//standards.ieee.o
  rg/db/balloting)
• FAQs -Balloting Service (http//standards.ieee.org
  /faqs/ballotserv.html)
• FAQs - Ballot Formation (http//standards.ieee.org
  /faqs/ballotform.html)
• FAQs - Coordination (http//standards.ieee.org/f
  aqs/coor.html)
• FAQs - Balloting (http//standards.ieee.org/faqs
  /ballot.html)

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Additional Resources (cont.)

• The IEEE Standards Companion(http//standards.iee
  e.org/guides/companion/index.html)
• IEEE-SA Standards Board Operations
  Manual(http//standards.ieee.org/guides/opman/ind
  ex.html)

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myBallot The better way to ballot
If you have questions, please contact myballot_at_ie
ee.org