Electronic Submission to Grants'gov and NIH

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Electronic Submissionto Grants.gov and NIH

• Technical Aspects of the Process
• Stephen Berry, PhDDirectorAcademic and Research
  Computing

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Why Grants.gov ?
MIT
UCLA
Duke
Harvard
..
Applicant 3
Applicant 2
Applicant N
..

• Part of Federal mandate
• Industry Standards for data exchange
• Facilitate System-to-System (S2S) Interfaces

• ? Costs, ? Productivity
• Build applicant knowledge of "core" data
• Identify commonalities among agency-specific
  data

Grants.gov Trusted Broker
USDA
HHS/NIH
DOD
DOE
..
Benefits Both Grant Applicants (green) and
Agencies (blue)
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eSubmission Technical Issues

• Applicant Organizations have two methods of
  submitting applications to Grants.gov
• PureEdge Forms and Viewer
• System to System (S2S)

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eSubmission Technical Issues

• PureEdge Forms and Viewer
• NIH ( other Federal agencies) create PureEdge
  funding opportunities or application packages
• Viewer user interface used to open, complete
  save predefined form
• Document text converted to PDF format and
  attached to form (NIH requires PDF)
• PDF conversion issue who does Word to PDF
  conversion? With which tools?

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eSubmission Technical Issues

• System to System (S2S)
• Allows use existing grant submission process for
  data capture
• Web interface to capture PDF documents associated
  with submission
• System creates a IT standard transfer package
  data and PDFs for
• Tighter integration between Submission System and
  Application package sent to Grants.gov
• Eliminates redundancy but must build it!

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eSubmission Technical Issues

• BIDMC eSubmission Current State
• Detailing a S2S solution
• Reduce RA PI work load - ? automation
• Consistent internal vs. sponsor data
• But it will take time! (analysis phase now)
• Implement PureEdge Solution
• In parallel with development of S2S
• Especially for immediate deadlines 6/06,10/06
• Train and equip the RA and PI community

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eSubmission Technical Issues

• PureEdge Client Information
• Works with Windows PCs only!
• Mac Non-windows systems need PC emulator
• NIH Citrix Server or
• BIDMC Metaframe Server
• Local application package storage
• Better performance (BI vs Wash. DC)
• Share application between PC and Mac users
• Nightly Backup and Recovery
• IS Desktop Support

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eSubmission Information Sharing

• New eSubmission Communication Web Site
• http//research.bidmc.harvard.edu/ost/NIHeSubmiss
  ion.asp
• NIH and Grants.gov announcements
• BIDMC Communication information
• Training links
• Technology links
• Technical Documentation links