The London Tenders Portal

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The London Tenders Portal
Alison GormanProcurement Manager
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In this presentation

• Introduction to eTendering
• Tendering vs. eTendering
• Taking part in an eTender
• The London Tenders portal
• How to register your company
• London Tenders Portal demonstration
• The benefits to us
• The benefits to you

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Introduction to eTendering

• Buying goods and services using the Internet.
• Secure, password-driven website.
• Advertise, send and receive electronically.
• No waiting for documents by post.
• Word, Excel, PDF Use standard file formats.
• Were not re-inventing the wheel!

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Tendering vs. eTendering
150 Sheets
Tender
eTender
0 Sheets
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The London Tenders portal

• Web-based system hosted by Due North.
• Hillingdon, Tower Hamlets, Hackney, Islington.
• Tenders, Quotations, Reverse Auctions.
• Suppliers register under categories.
• Tenders pull Suppliers from related category.
• Download and upload Tender documents.

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Taking part in an eTender

• Local newspapers.
• Trade journals and magazines.
• OJEU Tenders Electronic Daily (TED).
• London Tenders portal.

• Company name.
• Contact details for this tender.
• If already registered with London Tenders portal.

• Register with London Tenders portal.
• Instructions for downloading files.
• Tender submission procedure.

• Download files.
• Complete documents.
• Upload tender files.

• Submissions verified by Legal Dept.
• Process Tender submissions.

• Contract awarded / rejected.
• Contact details for more information.

• Confirm results and decision.
• Arrange contract meeting.

• Agree service level.
• Sign contract.

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How to register your company
https//www.londontenders.org/

• Visit the London Tenders portal.

• Click on the Register free link.

• Fill in your details.

• Check email for login details.

• Log in to the portal.

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Reg Demo - Homepage
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Reg Demo - Registration 1
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Reg Demo - Registration 2
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Reg Demo - Registration 3
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Reg Demo - Confirm Details
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Reg Demo - Registration Confirmed
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Reg Demo - Homepage
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Reg Demo - Login Screen
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How to search for opportunities
https//www.londontenders.org/

• Visit the London Tenders portal.

• Log in.

• Click on Latest Opportunities (binocular) icon.

• Enter your search criteria.

• Select tenders and click Register

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Search Demo - Logged In
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Search Demo - Search Options
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Search Demo - Results
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Search Demo - Registered
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How to download tender documents
https//www.londontenders.org/

• Visit the London Tenders portal.

• Log in.

• Click on Tender reference.

• Open Tender Information.

• Download Tender files.

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ITT Demo - Logged In
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ITT Demo - Tender Overview
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ITT Demo - Tender Details Files
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How to submit tender response
https//www.londontenders.org/

• Visit the London Tenders portal.

• Log in.

• Click on Tender reference.

• Open My Tender Response.

• Upload Tender files.

• Submit.

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Response Demo - Tender Overview
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Response Demo - Response Page
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Response Demo - Attach Files
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Response Demo - Save Attachments
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Response Demo - Save Response
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Response Demo Submit Response
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The benefits to us

• Reduced analysis time, quicker results.
• Instant access to information.
• Everything in one place.
• Secure tender storage, can only be released by
  Legal Dept.
• Full audit history of access and actions.
• Less paper to store, full archive and backups.

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The benefits to you

• One location for all documents and queries.
• Faster access to tender documents.
• No printing, no paper used.
• Standard format for submissions.
• No postal submissions, no postal delays.
• Emails when new tenders are available.

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Summary

• Online instead of post.
• Easier, faster, greener.
• Its free.
• We contact you.
• Everyone benefits.
• Register on the London Tenders Portal!

https//www.londontenders.org/
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The London Tenders Portal
William ClarkProcurement Analyst/BuyerLondon
Tenders Administrator