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Who Wants a Grant Getting Started

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Refine your idea/project based on your research on similar topics ... www.guidestar.org. 990 forms can be your best friend...so what's a 990? ... – PowerPoint PPT presentation

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Title: Who Wants a Grant Getting Started


1
Who Wants a Grant? Getting Started
  • Dr. Cynthia Irvin
  • cirvin_at_ideasandresources.org

2
Who Wants a Grant? Getting Started
  • Begin with a great idea for a projectbut check
    to see how many others, if any, have had a
    similar idea
  • Refine your idea/project based on your research
    on similar topics
  • Compile a list of funders of related projects
  • Research, research, research possible funders
  • Check to see if funder issues RFPseven past
    ones will give you detailed information on the
    types of projects the funder prefers

3
Types of Funding
  • Grants
  • Foundations
  • Corporate
  • Government
  • Contracts
  • www.grants.gov
  • Sponsorships
  • Corporate
  • Individual

4
Funders have needs too!
  • Before you start to prepare a grant proposal,
    carefully read the funders mission statement,
    guidelines, lists of recent grants and the
    program descriptions.
  • Review annual reports for inside tips!
  • Express your knowledge of a funders interests
    and tie it in to your proposal
  • Your Guiding Star can be www.guidestar.org
  • 990 forms can be your best friendso whats a
    990?
  • The IRSat your service?

5
Corporate Sponsorship Proposals Key Components
  • 1 page cover letter which summarizes first the
    benefits to the corporation, secondly your
    project, and a price range for sponsorshipnever
    an exact price
  • 1 page summary of benefits to the corporation and
    audience/constituent demographics
  • 1 page summary of the sponsorship opportunity
    such as dates, location, attendance.everything
    you would include on an invitation and a press
    fact sheet
  • When possible, samples of press and reports about
    past events, especially those showing sponsor
    credits

6
Key Items in any Grant Proposal
  • Purpose of the program..what will it accomplish
  • Why are you doing this projectwhy is the program
    needed?
  • How will you make it happenwhat resources are
    needed to carry out the project and what steps
    will be taken to successfully execute the
    project? A clear, well presented strategy is
    Essential!
  • Who will do what? Who will direct the project?
    What staff will be involved? How much time will
    each person devote to the project?
  • Who will benefit? Why is it important to serve
    this population?
  • How will you know you have been successful?
  • Summary /Executive Summary

7
Know Thy Goals from Objectives
  • Goals
  • The desired outcome
  • Its about the Final product
  • Objectives
  • Measureable steps to reach our goals
  • Its about the Process to reach our goal

8
Nitty, Gritty Details Know Thy RFP or Your
Project May RIP Without Funding
  • Review each RFP thoroughly
  • Note the points awarded to each section
  • RFPs often include checklists for applicants, if
    so, make sure you use it!
  • http//www.omhrc.gov/assets/pdf/checked/How20to2
    0Write20A20Winning20Proposal--Knowing20what20
    funders20want20and20how20to20deliver20it.pdf
  • Make sure your proposal explicitly addresses
    each RFP if it doesnt look for another
    funding opportunity
  • Dont squander potential future good will by
    sending in a tangentially related proposal

9
Some Finer Points of Grant Speak
  • Customize every proposal for every funder
  • Organize proposals using the outcomes method
    whenever possible to stress the effects the
    project will have
  • Avoid buzz words unless you clearly address
    them
  • Never quote verbatim from a funders mission
    statement or program guide. You wont be taken
    seriously unless you can express in your own
    words what your project will do and how it
    directly relates to their interests
  • Organize proposals using the process methods when
    the outcomes might be small in comparison with
    the process needed to achieve them
  • Proposals for operating support should use a list
    of recent accomplishments as a starting point for
    present and future project descriptions
  • Use acronyms wiselywhile they may give those in
    the know a feeling of inclusion, they also give
    those not (yet) in the know a feeling of exclusion

10
Work Plans Proposal and Project
  • Proposal Work Plan
  • Weeks 1-3 Conduct research to find the best
    funder matches for the project and obtain
    guidelines for the application
  • Weeks 4-8 (as needed) to write proposal and share
    with internal reviewers, colleagues, etc
  • Week 9 Make final revisions and submit whenever
    possible in advance of the funders deadline.
  • Project Work Plan
  • Clearly identity project timeline highlighting
    accomplishment of key tasks
  • Clearly identify project staff with key
    responsibility for specific tasks
  • Keep in touch with project officer

11
Identifying Donors
  • Beyond the 990
  • http//foundationcenter.org/findfunders/
  • http//foundationcenter.org/pnd/
  • http//www.grantstation.com/tour/intro/intro.asp

12
Evaluation Criteria A Funders Insurance Policy
  • Use concrete methods of evaluating a project you
    know you will be able to include in your report
    to the funder
  • Your proposal should make it clear to the funder
    that you will be able to analyze if you have done
    your job well and demonstrate that the benefits
    of the program have justified the expense and
    (hopefully) demonstrate need for future funding.
  • Some typical evaluation instruments include
    surveys completed by participants, reports on key
    results provided to donors, (milestones
    achieved)and reviews by an external evaluator(s)

13
Budgeting for Success Key Items
  • Personnel
  • Project director (25) 18,000
  • Project Manager (15) 10,000
  • Program assistants (2_at_50) 40,000
  • Subtotal 68,000
  • Fringe (_at_20) 13,600
  • Total personnel 81,600

14
Budgeting for Success Key Items
  • Other Direct Costs
  • Telephone
  • Advertising
  • Photocopying
  • Postage Mail preparation
  • Website development
  • Travel (confirm if federal per diem rates apply-
    they usually do)
  • Some grants allow for indirect costs (rent,
    utilities, insurance, etc) formula is total
    indirect expenses/base expenses Indirect rate

15
Budgeting for Success Putting it All Together
  • Labor (personnel costs, including fringe)
  • Other Direct Costs
  • Indirect Costs/Fee
  • In Kind Contributions
  • Some funders request budget narratives which
    entails a brief discussion of how each expenses
    relates to the project, especially of the major
    budget expenses

16
Lets Go Get That Grant!
  • Follow each funders instructions to the letter.
  • Research each funders interest very thoroughly
    and confirm interest with the funder (when
    possible).
  • Tie your proposal to the funders interests using
    your own words.
  • Always be positive, for example, use will
    rather than would to describe what your project
    will accomplish!
  • Submit proposals prior to actual deadline.
  • Keep the funder informed of the progress of your
    project they will be glad to review your next
    request for funding

17
Questions?
  • Please feel free to contact me with any
    additional questions!
  • Dr. Cynthia Irvin
  • clirvin_at_ncsu.edu or
  • cirvin_at_ideasandresources.org
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