Special Education Directors April 09 Call

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Special Education Directors April 09 Call

• Get Current Federal and State News and Updates

2
Federal Updates
Federal Stimulus Package What does it
mean? Special call will be set up to explain
procedures in next couple of weeks. Information
sent on Special Education Director list serve.
3
State Updates

• State Application
• South Dakotas APR
• Additional Information
• Determinations
• Monitoring Issue
• FERPA
• Paraprofessional Data Collection Spreadsheet
• SPP Data Due Dates
• Upcoming Trainings Events

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Determinations

• SEA must place LEA in a Determination Level
• Meets Requirements
• Needs Assistance
• Needs Intervention
• Needs Substantial Intervention
• ARSD 240523.04
• Required Components
• Compliance Indicators 9, 10, 11, 12, 13, and 15
• Valid, Reliable, and Timely Data
• Including 618 Data Child Count, Personnel, Exit,
  Suspension/Expulsion
• Uncorrected Non-Compliance
• Any Audit Findings

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Determinations (Cont)
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Points per Level
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Monitoring Issues

• These are areas during on-site monitoring that
  are being seen state-wide.

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Behavior Impedes Learning

• Not just kids who are ADHD or ED
• Example
• Attendance
• Tardies
• Turn in no work
• Talks out of turn
• Opens desk every 10 minutes
• Lays head on desk during instruction

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Behavior Impedes Learning

• Write IN DETAIL on the IEP what steps will be
  taken if the behavior occurs
• Plan should be written in a positive way
• Write what behaviors you want to see the student
  exhibit.
• Example Tom will be in his seat when the bell
  rings not Tom will not be tardy for class
• Positive feedback should be given when correct
  behaviors are being exhibited

10
FERPA

• Discuss
• Records to Keep
• Destruction of Records
• FERPA Information found on the Forms and
  Technical Assistance Link
• http//doe.sd.gov/oess/specialed/forms/index.asp
• FERPA Regulations updated 2008

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Recording Keeping

• Primary File
• Access Log
• Current IEP
• Current Evaluation Information
• Current written notices
• Ect

• Secondary File
• Old IEP
• Test Protocols
• Correspondence
• Discipline Notes
• Student work samples
• Etc..

See page 10 of FERPA TA GUIDE
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Destruction of Records

• Notify parents of right to review records
• Parents request of Amending Records
• Parent can make a written request
• Clearly Identify the part of the record to be
  changed
• Reason why it should be changed
• If school disagrees, notify parent reason for
  decision and advise the parent their right to a
  hearing
• Procedures after students exit
• After Student exits the educational program, keep
  records 5 to 7 years.
• Must notify parents/students of proposed
  destruction (Pg 11)

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FERPA Documents

• Special Education Programs website
• Under Forms and Technical Assistance Forms
• FERPA letter to Superintendents
• Model Notification of Rights
• PPRA Model Notice (Survey participation)
• Participate
• Opt-Out
• Directory Notice Form
• Available by April 30, 2009

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Paraprofessional Data Collection

• Information on qualified paraprofessionals
• Broken down by Ages 3-5 and 6-21
• 08-09 School Year Personnel
• Official Spreadsheet
• Sent via Sped Director list serve
• Jennifer Rattling Leaf will be in from column
• Spreadsheet Due prior to October 15, 2009
• Not able to collect in PRF system
• No Paraprofessional please indicate and return

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(No Transcript)
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State Performance Plan

• Due Dates

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State Performance PlanData Due Dates

• PIIP Plans
• Go to the SEP website under State Performance
  Plan
• Pick an Options by April 1
• Complete by
• July 1 in Consolidated Application
• SEP form by September 1, 2009
• Suspension/Expulsion Data
• Not the Safe and Drug Free School Data Base
• Due by June 30, 2009

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State Performance PlanDue Dates

• Data entered for Statewide Assessment purposes
  and graduation rate
• See SIMS Newsletters for dates
• Usually due mid June
• Please review all SPED data in August when NCLB
  is released
• After NCLB appeal SEP CANNOT change graduation
  rate and Statewide Assessment Info!!!

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State Performance PlanDates Due

• Indicator 7 Preschool Outcomes Data
• All Pre and Post-test Battelle information must
  be entered on the online system
• No paper submitted after April 1 for B-3 or Part
  B
• Run a report and make sure all Program Notes have
  been entered into the system!
• http//doe.sd.gov/oess/specialed/docs/Entering.Exp
  orting.BDI2.pdf
• Date Due August 1, 2009
• Information Elizabeth.Gordon_at_state.sd.us

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State Performance PlanDue Dates

• Indicator 11 Initial Evaluation Timeline
• Only initial evaluations must be entered
• No reevaluations
• Due August 1, 2009 to Linda.Turner_at_state.sd.us

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State Performance PlanData Due

• Indicator 14 Post-School Outcomes
• Appendix A Age outs, dropouts, and graduates
  demographic information
• Entry on online system by June 30, 2009
• http//www.tslp.org/docs/ExitChecklistforTeachers1
  02208.pdf
• Summary of Performance
• Please retain your username and password
• Otherwise it will need to be reset
• SEP does not have a record of passwords
• Contact Dino.Brooks_at_state.sd.us or
  Debbie.Lancaster_at_state.sd.us open by April 30,
  2009

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Upcoming Events
23
New Professional Development Website

• Escape Works
• http//www.escweb.net/sd5Fesa/
• Users will be required to create an account
  however,
• many educators may already have an account
  through their ESA.
• View upcoming trainings offered by the
  department.
• links to trainings posted by all of the ESAs.
  Tracking of trainings/evaluations/certificates

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Data Entry Trainings

• Registration will be on the PD site
• Conducted through Live Meeting
• Approximately 1 ½ hours
• Suspension/Expulsion 45 minutes
• All districts must attend
• Indicator 14 30 minutes
• PIIP Plan
• Other data entry questions
• Presentation through Live Meeting
• Date and Time (CST)
• April 29 330 pm
• May 13 1000 am

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AYP Live Meeting Updates

• April 30, 1000-1200
• May 5, 100-300
• Live Meeting information will be sent on the
  Listserv

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Upcoming Conferences

• Summer Special Education Conference
• July 13 15, 2009 in Pierre
• Topics Special Education Law with Miriam
  Kurtizg Freedman
• Top 20 training
• Richard Lavoie (Author of It Is So Much Work to
  Be Your Friend) talking about LD, etc
• DOE Credit and University Credit Available

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TSLP Upcoming Conference

• Summer Transition Institute
• New Format
• How to utilize transition assessments to
• create an effective transition plan?
• develop a meaningful work experience program
• promote independence in daily living skills
• Importance of Self Advocacy Skills and Assistive
  Technology
• Preparing students for college and job market
• Success Stories
• Indicator 13 and Other Federal Requirements
• July 15 17, 2009 in Pierre, SD
• BHSU credit available

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Modified Assessment Criteria Committee

• Nominations are being taken for participation on
  this committee
• First meeting scheduled for June 16 in Pierre
• Questions linda.turner_at_state.sd.us

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Project Mastery Professional Development for
Teachers of Students with Significant Cognitive
Disabilities

• Scheduled for September 1-3 in Sioux Falls
• Information for nominating participants will be
  sent out in May
• Questions linda.turner_at_state.sd.us

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Project Mastery Professional Development for
Teachers of Students with Significant Cognitive
Disabilities

• Training will consist of a three day on site
  training and two teleconference follow-ups
• Day 1 Access and Literacy
• Day 2 Math and Science
• Day 3 Individualizing for Students
• Teleconferences on
• Data-based decisions,
• Writing Standards-based IEPs
• 100-150 participants for Day 1 and 2
• 15-25 participants selected for Days 1-3 and
  follow-up training (will be able to provide
  training after completion of all activities)

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Question and Answer

• Next Call May 19, 2009 at 1000 am CST.
• Questions and Answers
• Data Entry for State Performance Plan
• Flow Through Application
• Additional AARA funds questions
• Next Call will be in August 2009
• Topics emailed to Melissa.Flor_at_state.sd.us