DPO%20Meeting%201%20December%202001

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DPO Meeting 1 December 2001

• EDH
• Derek Mathieson
• Ivica Dobrovicova

BHT Mikael Angberg
HRT Per Jonsson
PPT Jurgen De Jonghe
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Agenda

• Overview of IDS
• people, products , process
• EDH - BHT - HRT
• review 2001
• work in progress / pipeline
• tasks for 2002
• AOB

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How are requirements gathered?
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How is work planned / prioritised
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AS-IDS

• PPT
• 2500 tasks, 1000 reports/m, 400 mgrs
• BHT
• 1000 reports /day, 1000 users
• HRT
• 1000 reports/day, 500 users
• EDH
• 6500 users, 3000 signatures/day, 1000 doc/day

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BHT Review 2001

• Mikael Angberg
• BHT Project Leader

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BHT Highlights 2001

• Report Improvements
• Invoice Status available for Teams
• Completely new Telephone Details report
• Training items in Pipeline
• New BHT Admin tool
• Etc
• New Version of webBHT
• Using same technology as HRT and EDH
• We are profiting from in-house knowledge
• Much improved reports
• Extraction Improvements
• Easier to understand and maintain
• Automated Bookclosing every day
• Larger team
• Resource sharing with EDH / HRT

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BHT Statistics

• More use of BHT than ever
• More than 1000 users
• More than 1000 reports during 1 day (top 1037
  on the 25/10/2001)
• 15439 Reports in November 2001 (so far)
• 143240 reports in 2001 (so far)
• Used world-wide
• Increased Demand Stable Resources
• A lot of support 360 Remedies received and
  solved we WILL improve the
  turn-around

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BHT - Work in Progress

• New version of webBHT for 2002
• Some Improvements
• Complete pluri-annual view
• Improved Pivot reports
• Many more graphs
• Improved order and contract reports
• Intersection code changes reflected every day
• New Extraction mechanism
• Faster than before Higher availability
• Easier to adjust to change requests
• More reliable
• Always bookclosed

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BHT Work in Progress

• New Project Request Form
• EDH Document
• Improved Interface
• Improved data validation
• Automatic (WorkFlow) routing
• Automatic creation of Project Codes
• Automatic creation of new Intersection Codes

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Project Request Form
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Project Request Form
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Project Request Form
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Project Request Form
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BHT During 2002

• New version of webBHT
• New Project Request Form
• Intersection Code maintenance
• Improved financial tracking of orders and
  contracts
• Improved user contact
• Your input

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HRT 2001 and onwards

• Per Gunnar Jönsson
• HRT Project Leader

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webHRT introduction 2001

• webHRT available as from January 2001.
• New webHRT based on ART report development
  framework.
• Excel HRT went unsupported May 2001
• Excel HRT final application and database shutdown
  a month later.

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New Career Structure

• Substantial changes.
• Rework of all career related data extractions and
  reports.
• Generation of simulated past data for coherent
  display of STAF careers.
• Duplication of reports (old/new scheme) during
  transition period.
• Much work done while details where still
  negotiated.
• webHRT ready 2 weeks before scheduled date of 1st
  of September.

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HR11i Migration

• Required many new HRT reports.
• Justifications, Illnesses.
• Work documents.
• Contacts.
• Newcomers.
• Arrival/Departure entitlements.
• Also fundamental enhancements in HRT to allow
  display of Ex-members of personnel.

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Various Work

• 500 request for enhancements.
• New Training Overview
• Additional fields/search criteria in several
  reports.
• Handling of new EXTERNAL status.
• Etc.
• The querying facility of AMS (Access Management
  System) has been taken over by HRT.

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In Figures

• Since the introduction of webHRT
• 12 new report screens.
• 100 new pieces of information.
• HRT now has 40 more functionality.
• Greatly expanded user base
• Users office.
• Medical Service.
• HR users from the HR 11i migration.
• Guard service.
• Uniqa Service

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In Figures

• Up to 1400 requests a day.

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Future

• Historical Data
• Partly implemented with the possibility to see
  personnel that has left.
• Work continues.
• Old Requests
• Work that have been held up by the new Career
  Structure and Oracle 11i migration.
• Query Composition
• For instance, producing queries excluding data
  (AND NOT) is not perfect today.
• Technology
• Tools for automating report generation.
• Provide data in XML form.
• Oracle 9 possibilities.

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EDH Review of 2001

• Derek Mathieson
• EDH Project Leader

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Agenda

• Last year
• Work in Progress
• Planned Work
• Issues for Discussion
• Wish list for 2001

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New Documents in 2001

• Materials Request (PC shop)
• GSM Request
• ACB Request
• Transport Request
• EDH Admin

Personal Schedule New JOB Access Request Fire
Permit New Re-Route Tool
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Other Major Changes

• EDH 2.1 Switched off
• Old Workflow Manager Switched off
• New Signing Tools (integrated with foundation)

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2001 Statistics

• 20 more hits
• Up to 5 hits per second
• 21 more active users
• Used in 49 countries (all continents)
• 154,581 documents created
• Signature every 12 seconds
• 1,000,000th EDH document

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EDH Technology Transfer
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EDH Technology Transfer

• Results achieved
• Portability
• Recognition
• Money
• Expected results
• Additional resources
• Maintenance of Intersections / Org Units

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Work in Progress
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Work in Progress

• XML Import
• Automated document creation
• TID already in production
• Materials Request creation in test

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Work in Progress

• New EDH Desktop
• Full text search
• Export to Excel
• Personal Folders (similar to BHT HRT)
• New Search Tools
• Full text search on Budget Codes, Contracts, etc.

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Work in Progress
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Work in Progress

• New Personal Schedule

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Work in Progress

• Document Enclosures
• Attach justification, quotes, etc.

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Work in Progress

• New EDH Documents
• Project Request Form (from BHT)
• Maintenance of intersection codes
• Access request form
• Accident Declaration
• AVCL (7 Documents)
• Improved support for non-Staff
• Externals, External firm staff

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Future Work
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Future Work

• Catalog
• Search XML import
• New Design
• Infrastructure
• Improve quality
• Doc Builder

• New Documents
• PAF (MAPS?, CDFS?, )
• Individual Training Plan
• Others
• Website
• FAQ
• What is EDH, etc.
• Update User Interface

.
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Issues for Discussion
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Non-Staff Support

• Current Access Rights (for Reading)
• ENTC
• Documents Created or Signed by me
• Materials Requests in my Division
• ALL Others
• Documents Created or Signed in my Division
• Except personnel documents e.g. Leave,
  Overtime, PAF, Training,

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Non-Staff Support

• Current Problem
• Some ENTC have no Division (really External)
• Solution
• Put them in a imaginary Division EXT

The same Access Rights Apply
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Non-Staff Support

• In future (new Desktop)
• Improved support of External firm staff,
  including finer access controls

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Profiles too Large?

• Giving a Profile is sometimes too much
• Giving Signature rights costs a lot of maintenance

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New, Smaller Profiles

• Separate Simple Purchases from other document

Today's Profiles
DAITIDJOBMaterials RequestOSVCTemporary
LabourTrainingACB
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Group Leader Delegation

• Group Members, other than the GL can also have
  10K rights (deputy, PL, etc.)

• But, Group Leader is accountable for Group
  expenditure

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New Standard Financial Routing

• Group leader informed if document is over 2K CHF
• Does not slow down procedure
• GL still can intervene manually if required

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Simplified Shipping Routing

• Too simple?
• Most shippings are over 10K
• All shippings over 10K ? direct to DPO

Is the DPO the correct decider without having
first had approval from within the group?
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Your wish list for 2002