Enterprise Business System

1

• Enterprise Business System
• Russell L. Wells
• Chief, Systems
• Procedures Division
• June 3-4, 2008

2
Items of Interest

• Need One On One Help?
• Go To The Anna Room
• Staffed With Pre Award And Post Award Experts
• Onsite Computer Access
• AutoIDPO Questionnaire
• Last Page Of This Brief
• Drop Off Site Is The Anna Room

3
Agenda

• Organizational Chart
• Business Process Overview
• DLA Internet Bid Board System (DIBBS)
• Procurement Automated Contract Evaluation (PACE)
• Automated Indefinite Delivery Purchase Order
  (AutoIDPO)
• Supplier Relationship Visibility Application
  (SRVA)
• Supplier Information Resource Center (SIRC)
• eProcurement
• Small Business Support
• Contact Info
• Questions
• AutoIDPO Questionnaire

4
Organizational Chart
5
Business Process Overview
6
DIBBS

• Website https//www.dibbs.bsm.dla.mil/
• View RFQs
• Submit Quotes
• Obtain RFPs
• Access Award Information
• Locate Provisions, Clauses, And Packaging Specs
• View FSCs Managed By DLA
• Obtain Drawings And Technical Data
• Access The Automated Best Value System (ABVS)
• Link To The Supplier Relationship Visibility
  Application (SRVA)

7
DIBBS Home Page
8
DIBBS Contact Form
9
PACE

• Automated Solicitations Identified By A T Or
  U In 9th Position
• Price Logic/Other Automated Filters Make Fully
  Automated and Buyer Assisted Automated Awards
  Valued At 100,000 Or Less
• Only Considers Qualified Quotes For Award
• Qualified Quotes Are In Exact Compliance With
  Solicitation Requirements (Bid Type Equal to Bid
  Without Exception) And Are Submitted On DIBBS
• Purchase Order With A V In The 9th Position
  Denotes An Order Issued Under PACE

10
PACE - Bid Without Exception

• Quoting Delivery Days Different Than The Required
  Delivery Days
• Requesting Origin Inspection On Solicitations
  Requiring Destination Inspection
• Quoting A Superseding Or Previously Approved Part
  Or Correction To A CAGE/Part Number Cited In The
  Acquisition Identification Description (AID) On
  An Item Described By Manufacturers CAGE And Part
  Number
• Offering A Used, Reconditioned, Or Remanufactured
  Item
• Quoting Other Than A Domestic End Product On An
  Unrestricted Solicitation
• Bidding A Hazardous Item
• Quoting A New/Unused Government Surplus Item
• Annotating Other When The Solicitation States A
  Higher Level Quality Requirement Is Required

11
PACE - Bid With Exception

• Quoting An Alternate Product Or Otherwise Taking
  Exception To The Solicitations Item Description
• Exceptions To Packaging Requirements
• Offering Different FOB Terms
• Quoting Destination Inspection On A Solicitation
  Requiring Origin Inspection
• Exceptions To Required Quantity
• Quoting A Quantity Variance Greater Than What Is
  Specified On The Solicitation
• Annotating None When A Higher Level Quality
  Requirement Is Required
• Quoting The Use Of Child Labor

12
PACE DPACS-EC Flow
13
AutoIDPO

• Candidates
• Item 87 - 93 Days From Re-order Point
• Annual Demand Value 100,000 Or Less Over 1 Year
• DLA Direct/Stock Items Only
• No Existing LTC Or LTC Is Expiring In 90 Days
• Annual Demand Frequency 8 Or Greater
• Conditions
• Simplified Acquisition Procedures Utilized
• 100,000 Ceiling
• Potential 2 Year Contract
• DLA Direct/Stock PRs Only
• 1st Delivery Order Automatically Meets Minimum
  Obligation

14
AutoIDPO

• Solicitations
• AutoIDPO Solicited On DIBBS For 21 Days
• U In The 9th Position Of The Solicitation
  Number
• Quotes Must Be Submitted On DIBBS
• Zone Pricing (2 Zones)
• Default 90 Day Quote Validity Period
• Quote Form Allows Alternate Ranges For
  Governments Consideration

15
AutoIDPO

• Evaluation
• Quotes Evaluated Daily
• If Solicitation Terms Met And Price Is
  Reasonable, Item Is Automatically Positioned
• Terms Not Met Or Price Not Initially Determined
  Reasonable Item Is Kicked Out For Manual
  Assistance
• Positioned Means A Tentative Awardee Is
  Selected
• Program Makes An Automated Selection
• Buyer Selects CAGE And Price Reasonableness Code
• While Positioned Tentative Awardee Information
  Cannot Be Released Prior To Issuance Of Award
• Quote Button Not On DIBBS
• DIBBS Displays Evaluation Complete
• Vendors May Withdraw Quotes Or Extend Quote
  Validity Days By Emailing Buyer

16
AutoIDPO

• Awards
• Fixed Quantity Requirement Must Generate Before
  Vendors Quote Expires
• Otherwise Item Is Dropped From A Positioned
  Status And Does Not Qualify Again For The
  AutoIDPO Program For Another 180 Days
• If Fixed Quantity Requirement Generates, AutoIDPO
  Basic Award Created Along With First Delivery
  Order (DO)
• AutoIDPO Basic Award PIIN -
• D In 9th Position
• 5 Or 6 Or 7 In 10th Position
• Alpha In 11th Position
• A Through K Fully Automated
• L Through Y Manually Evaluated
• Once DO Funds In SAP, Basic And 1st DO Posted To
  DIBBS
• 2nd DO And Subsequent Orders Issued By SAP And
  Appear Different Than 1st DO

17
AutoIDPO

• Options
• Automated Process Which Begins 30 Days Prior To
  Expiration Unless Certain Conditions Met
• Conditions Preventing Automatic Modification-
• ABVS Falls Below 70
• Time Of Award Vendor ABVS Below 70 And Score Has
  Decreased
• Inspection Code Change
• Insufficient Dollar Value Remaining On Contract
• Manual Modification Exists
• If Option Not Automatically Exercised Basic
  Administrator Emailed By The Program And
  Determines Whether To Exercise Option

18
AutoIDPO Sample Solicitation
19
AutoIDPO Sample Solicitation
20
AutoIDPO Sample Solicitation
21
AutoIDPO Sample Solicitation
22
AutoIDPO Sample Solicitation
23
AutoIDPO Sample Basic Award
24
AutoIDPO Sample Basic Award
25
AutoIDPO 1st DO Sample
26
AutoIDPO 2nd DO Sample
27
Electronic Delivery Orders
28
SRVA

• Application
• Supplier Relationship Visibility Application
  (SRVA)
• Website - https//srva.dscr.dla.mil/srva/srva_inpu
  t.jsp
• Goal Is To Facilitate Sharing Of DLA Inventory
  Knowledge With Suppliers
• Search Allows Suppliers The Ability To View Item
  Requirements Without Having To Sign A Joint
  Collaboration Agreement Or A Performance Based
  Agreement
• Provides 24 Months Of Projected Purchase Orders
• Currently Just Competitive Items (Coded With
  Acquisition Method Codes (AMC) 1 And 2)
• Sole Source NIINs (Coded With AMC 3, 4, And 5)
  Ineligible For SRVA But May Change In Near Future
• Data Refreshed Monthly

29
SRVA

• Searches
• Can Be Conducted Via A Federal Supply Class (FSC)
  Or National Item Identification Number (NIIN)
• Search Up To 1000 Values (FSCs Or NIINs)
• Supply Chain Search Also Available
• Select A Primary And Secondary Way To Sort
• Choose To View Information Monthly, Quarterly, Or
  Annually
• Determine Format Of Information
• After Selecting Parameters Click On SUBMIT
• Job Aid Available On Website

30
SRVA
31
SRVA
32
SRVA
33
SIRC
http//www.dla.mil/j-6/bsm/sirc/
34
eProcurement

• DLA Is Partnering With Accenture To Deploy SAPs
  Procurement For Public Sector (PPS)
• PPS Product Will Replace The Current
  Functionality Of DPACS Being Used At The EBS
  Sites.
• Current eProcurement Schedule
• Plan And Analyze (Nov 2007 - May 2008)
• Requirements Gathering Completed Mar 2008
• Process Models Completed Apr 2008
• Pre-Design And Design (May 2008 - Feb 2009)
• Build (Mar 2009 - Aug 2009)
• Test (Sep 2009 - Mar 2010)
• Pilot (Jun 2010)
• DLA And DLR Sites Anticipate Combining Efforts
  Aug/Sep 2008

35
Small Business Support

• Aligned by Supply Chain
• For Example DSCR Office Supports Aviation While
  DSCC Office Supports Land Maritime
• Defense Supply Center Richmond
• TEL [phone] or 1-800-227-3603
• Defense Supply Center Columbus
• TEL [phone] or 1-800-262-3272
• Defense Supply Center Philadelphia
• TEL [phone] or 1-800-831-1110

36
Contact Information

• Rusty Wells - Russell.L.Wells_at_dla.mil,
  804-279-4562
• Heidi Bradbury - Heidi.Bradbury_at_dla.mil,
  804-279-5372
• Les Allan Les.P.Allan_at_dla.mil, 804-279-5528
• Kathy Wade Kathy.Wade_at_dla.mil, 804-279-3338

37
Questions
38
AutoIDPO Questionnaire

• 1. As a vendor, how has your experience been
  quoting through the AutoIDPO Process?
• Will this new program interest your company to
  quote more frequently?
• 3. Do you think that the AutoIDPO solicitations
  are informative enough?
• 4. Is quoting zone pricing an issue?
• 5. Do you have any other concerns that you would
  like to share on how to make the AutoIDPO process
  better?