The Life of a University Expense Example Company Invoice

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The Life of a University ExpenseExample -
Company Invoice
Your dept. purchases some equipment and needs to
paid for it
Upon release, Payment Issued To Vendor
Employee submits request for equip to Dept.
Business Manager
If NOT using P-Card, DAF approves Req. and
processes EZPO or PO
If P-card used payment processed in Works
Business Manager processes Requisition, sends to
DAF for approval
Voucher released, held or rejected
If PO is used, Purchasing researches best
price
Purchasing creates PO orders unit
If EZPO used, Dept. Orders Equip From Vendor
AP reviews voucher (via scan or paper) Original
invoice filed
Equip received Vendor sends Invoice
Invoice received Entered into AP CAR Print
Barcode WVN generated
Invoice approved By DAF AVN generated -
Verify original invoice sent to AP
Charge appears on Dept. FAS Statement