Using PowerPoint in the Classroom

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85045 IT for Educators
Using PowerPoint in the Classroom
Petrea Redmond
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Contents

• What is a presentation?
• How to put a presentation together
• Design issues
• Adding animation and sounds
• How to run a presentation
• Printing
• Where to use PowerPoint in the classroom

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Overview

• PowerPoint is a presentation program
• Used for conference workshop speakers, screen
  displaying list of attractions where you can
  touch the screen
• and see a short film,
• or Web Pages

Print Outs
Content
Effects
Portable
Fancy Features
Purpose
Graphicacy
Using old info
RoomLight
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Vocabulary

• Slide - one page of a presentation, can be set up
  to be an OHT, 35mm slide,
• Object - charts, pictures, text box etc
• View - how you look at your presentation slide
  view, outline view, notes pages view and slide
  sorter view
• Slide show - displays slides in sequence on your
  computer

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Ways to make a Presentation

• Autocontent Wizard
• Design Template
• Adapt Previous one
• Start from Scratch

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To Start

• Open PowerPoint
• Click on Design Template (Background), OK, use
  arrow keys to view the designs, click on OK when
  you choose one
• Choose a layout for your first slide
• Click in box, and type in information
• If necessary Change font, size colour as in
  Word-processing

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• To get a new slide click on common tasks OR go to
  Insert New Slide, choose slide layout and
  continue
• To change template (background) or layout of
  slide go to Format menu
• To add Pictures, Word Art, Movies, Animation,
  Sounds etc go to Insert

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Word Art and Drawing

• Insert, Object, Scroll to Microsoft Word Art
  (Wait)
• Type in text, choose shape of text, font, size
  etc, Preview, OK, drag text into place
• Draw menu enables you to change to order and
  shape of drawing objects

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Graphicacy
As Educators we deal with Numeracy, Literacy
Graphicacy Eg Lite is a graphicacy issue not a
literacy issue
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If the room is dark use a dark background and a
light font
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Making it easy to read

• Repetition - repeat colour, shape, size etc to
  help develop unity
• Alignment - visually contact each element on the
  page
• Proximity - items relating to each other should
  be group close together.

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Creating a difference
Use conflict - 2 or more similar fonts Contrast
- if the elements of size, colour, weight, etc
are not the same, then make them very different
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Concordance - same font, change in size
The Fury
The sound
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Tips

• Dont use all the different style options eg
  bold, italic, colour, size, fonts, shadow. If
  you mix more than 3 it is difficult to read
• Size Matters When working in Slide view you are
  seeing the slide half sized. You shouldn't put
  so much text on a slide you have to dramatically
  reduce the size
• Have something to say. Spend your time on the
  content and not the effects of your presentation

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Slide Views
Outline View Small view of slide, and full text
outline
Slide View slides on screen one at a time
Slide Sorter small version of slides on screen
to enable you to rearrange them
Slide Show starts showing your slideshow
Normal View enable you to see outline and slide
at the same time
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Using Word, Excel etc
Windows has a built-in set of copying and pasting
tools that make it easy to pull information out
of a document, no matter what program you created
them in, and put them into you presentation
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Transitions

• A transition is the method used to move from 1
  slide to another.
• Go to Slide Show, Slide Transition
• Choose effect, method of advancement and any
  sound which you wish to hear during the
  transition.
• Preview will occur as you make choices, Apply to
  all
• Observe the transition before and after this slide

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Adding, Deleting Ordering Slides

• To add a slide, go to Insert, New Slide, Choose a
  layout and hit OK
• To delete a slide, go to Edit, Delete Slide
• To change to sequence, go to Slide Sorter click
  and drag slides

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Adding Animation with Sound

• Choose the object you want the sound or animation
  to be with
• Go to Slide Show, Custom Animation
• Choose the Effect (eg swivel), Order and Timing
  (eg Automatic)
• Preview and OK
• Other effects can be made by Selecting text, go
  to Slide Show, Preset Animations and choose
  effect (eg typewriter)

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Adding Video and Sound

• Video and sound can be inserted from a CD or
  downloaded from the Internet
• Video files must be saved with your presentation
  on your hard drive or must be available on CD
  when you run the presentation

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• Insert, Movies and sound, find picture from clip
  art, CD or net
• Select movie, Slideshow, Custom animation, click
  animation
• Go to play settings, Options, select choice,
  preview and OK

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• Pre-record your voice Start, Programs,
  Accessories, Multimedia, Sound Recorder - to
  include sound files that can be attached to text
  or pictures
• Recorded sound or inserted sound in PowerPoint
  shows as an icon on the slide.

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Action Buttons and Hyperlinks

• Action Buttons Click on Slideshow, Action
  Buttons and choose the button that suits your
  purpose e.g. home icon to go to first slide
• Hyperlinks Select text, Insert, Hyperlink,
  Select Slide

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Starting from Scratch

• When starting PowerPoint choice this option where
  you chose the colours, fonts etc without the
  Design Template
• Go to format, background, colour bar or down
  arrow to fill effects or more colours
• Select colour or texture, OK, Apply to all
• Type in text and change fonts etc as per
  word-processing

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Running the show

• Use the Slide Show view, or Slide Show, View
  from menus
• To move from one slide to the next press the
  spacebar or click on the mouse
• Writing on Slide right mouse click (Hidden
  Menu), select Pointer Options and Pen
• To End right mouse click, End Show OR Esc

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Printing Handouts

• Go to File, Print
• Choose which slides to print
• Choose what to print
• Slides 1 slide per page
• Handouts choose how many miniature slides per
  page
• Notes Pages 1 slide at the top of each page
  with Speakers Notes
• Outline prints text outline

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Applications Genre

• Showing students work to parents and the
  community at Open Days/Parent Nights
• Advertisements or commercial
• Fairy Tales and Picture Books - Older students
  could write or publish books for younger students
• Writing a progressive story different students
  can add to the story with a new slide
• Teaching main ideas and supporting details
• Reinforce sequence concepts
• Sharing excursion experiences
• Reports and experiments rather than writing a
  full report and writing up the experience in the
  traditional way

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Why use PowerPoint?

• Collaborative working
• Reinforces skills in design
• Practical applications
• Ability to use open-ended tasks that will allow
  all children to achieve at their own level
• Encourage the use of technology as part of any
  curriculum
• Improved literacy in both language use and visual
  interpretation
• Reinforce concrete experiences
• Motivation for reluctant readers and writers
• Ability for all students to use - students with
  special needs, and Gifted and Talented students
  at all ages in all curriculum areas