The New York Community Trust

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• The New York Community Trust
• Donor Briefing
• Wednesday, November 20th 2002
• How The Trust Makes Grants

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Four Kinds of Funds

• Unrestricted
• Field of Interest
• Designated
• Donor-Advised

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The New York Community Trust 2001 Invested
Assets by Fund Type Total 1,698 million
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2001 Grants Budget by Fund Type
128,349,747.00
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REVIEW OF 2001 GRANTS
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TOTAL 2001 GRANTS BY PROGRAM AREA Total
128,349,747
Education, Arts, Humanities 48
Health People with Special Needs 16
Special Projects Philanthropy 2
Children, Youth, Families 16
Community Development the Environment 18
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NON-ADVISED GRANTS
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2001 NON-ADVISED GRANTS BY AREA
Total Grants 27,579,000
Special Projects Philanthropy 6
Health People with Special Needs 24
Children, Youth, Families 24
Education, Arts, Humanities 21
Community Development the Environment 25
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2002 BUDGETING
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FUNDS TO BE ALLOCATED
NARROW For gay organizations, especially those
benefiting gay youth and elderly.
BROAD General Health Welfare
NARROW Strengthen the ability of the social work
profession to address social causes.
BROAD Girls Young Women
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2002 BUDGET
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Total Budget 28,693,000
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Guidelines for Grants Applications
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Guidelines for Grants Applications
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Questionnaire Administration

• The New York Community Trust

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507 Regs

• 1.507-2(1)(8)(iv)(A)(2)(I) There has been an
  independent investigation by the staff of the
  public charity evaluating whether the donors
  advice is consistent with specific charitable
  needs most deserving of support by the public
  charity (as determined by the public charity).

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The New York Community Trust Community Funds,
Inc 2 Park Avenue, 24th floor, New York, NY
10016-9385 [phone], Ext. 627 Fax
[phone] Website www.nycommunitytrust.org
Do not write in this space N_________U________ S_
__________________ Grantee______________ No.
_________________
REQUEST FOR INFORMATION Complete both sides,
sign, and return with the required documents.
Please read the Guidelines for Grants, included
for your reference. Please respond within three
weeks.
1.Legal Name of OrganizationYear Organized or
Incorporated __________ ________________________
_________________________________________________
Other name the organization may be known
as ______________________________________________
__________________________________ EIN (Employer
Identification Number)_______________
2.Address Telephone Fax E-mail Website If
the address for receiving charitable donations
differs from the address at which services are
provided, indicate where and to whom grant checks
are to be sent.
3.Staff Tell us the name of the Chief Executive
Officer_________________________________________,
and the name of the person to whom grant checks
should be sent if other than the
CEO_________________________________
4.Director of Development (optional) Tell us the
name of the supervisor of fund raising
and development, to whom we can direct questions
that may arise about the information on this
form. ____________________________________________
_________Phone_______________________
5.Summarize below or attach a statement of your
organizations purposes and programs. Estimate
how many people benefit from or participate in
its work each year. You may supplement this
statement with a brochure or annual report.
(OVER)
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Guidelines For Grants
Mission
Statement
Governance
I R S Status
Fiscal Standards
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Mission
Statement
Does the organizations mission fit within the
broad charitable guidelines of The New York
Community Trust?
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Governance

• Independent Volunteer membership
• At least five voting members
• In-person meetings at least twice a year, with a
  majority of voting members attending
• No fees paid to members for Board service
• No more than one paid staff person as a voting
  member of the Board

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IRS STATUS

• IRS tax exempt letter
• Advanced Ruling? Or
• 501(c)(3)
• 509(a)
• 509(a)(1)
• 509(a)(2)
• 509(a)(3)
• 170(b)(1)(A)

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Fiscal Standards

• Use of Funds
• Overall, an organizations fundraising expenses
  should be reasonable in relation to the
  contributions received.
• The organization should spend at least 60 of
  annual expenses for program activities (i.e.
  projects that derive from the mission.)

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Financial Documents

• US Tax Form 990, or
• Audited Financial Statement, or
• Annual budget and the most recent statement of
  revenues and expenses.

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Buff Administration

• Buff and Cover Letter sent to Grantee
• Complete Materials Received
• Review by Finance Department
• Review by Donor Relations

Approval
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More Info Needed

• If any requested information is missing,
• If there is more than one paid board member,
• If the audit or 990 has problems,

We send a form letter
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Suggestion Review Committee

• Meets three times a year
• Reviews organizations that fall outside the
  staffs purview for easy approval

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Keep the Donor Informed
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