Welcome to the Payroll / Human Resources User Group Meeting

1
Welcome to thePayroll / Human Resources User
Group Meeting

• Wednesday, January 30th, 2008
• 900am 1200pm

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Todays Agenda

• Announcements
• Presentations Open Enrollment Information
  Employee Benefits Update W2s SSA Form
  131 3 SIT Withholding
• Expense Report Auto Deposit New Delegated
  Mailbox
• Questions and Answers

3
Announcements

• Final paystub when employees leave (Paul
  Carlson)
• Duplicate W2s (Paul Carlson)
• Federal State Exemptions (Paul Carlson)
• Death of an employee (Paul Carlson)
• 27 Biweekly in 2008 (Paul Carlson)
• NIS Update (Amy Archuleta)

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Open Enrollment Information Randy Palmer
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Feedback

• Enrollment Guide- lots of favorable
  comments-easier to use-will be improved upon for
  next Open Enrollment
• Employees have become more familiar with the Open
  Enrollment process using NIS-far fewer mistakes
• Fewer Enrollment Exception Requests
• Exceptions
• Prior to plan year vs. after plan year has
  commenced

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In Progress

• Dependent Enrollment
• Archived Dependents
• Membership Files
• ID card errors
• Late ID cards
• Communication
• The Benefits Team continues developing better
  communication with HR
• Contacts-

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Status

• Website
• Re-Design
• Summary Plan Descriptions
• MetLife
• Enrollment results
• Employee Enrollment
• HR
• Benefit Team

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Employee Benefits Update Roger Wilson
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• 2008 Objectives
• Better Communication
• Employees
• Agency HR Contacts
• Carriers
• Use of Technology
• NIS
• Open Enrollment Web sessions

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• 2008 Benefit Plan Proposals
• Plans updated in 2007 - LTD, Dental, Vision
• Group Health Insurance Administrator
• Prescriptions Benefit Manager (PBM)
• Life Insurance
• Employee Assistance Program (EAP)
• ASI Flex

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W2s Wes Mohling
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GROSS WAGES vs. TAXABLE WAGES GROSS
WAGES Hourly rate x hours worked Salary RETIR
EMENT GROSS Gross wages SOCIAL SECURITY
GROSS Gross wages less Section 125 and Section
132 deductions Health
Insurance Dental Insurance Vision
Insurance Flexible Spending Accounts
for Dependant Care Medical
Reimbursement Section 132 Parking FEDERAL
TAXABLE WAGES Social Security gross less
Retirement Deferred
Compensation
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GROSS WAGES vs. TAXABLE WAGES Example John
makes 18.75 an hour and worked 80 hours Gross
wages 18.75 x 80 1,500.00 This would
also be his Retirement Gross He had health
Insurance of 94.28 and parking of
12.00 less 94.28 12.00
106.28 Social Security Gross
1,393.72 He is in the Retirement program
so a deduction of 4.8 of 1,500.00 is
72.00 less 72.00 Federal Taxable wages
1,321.72
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CIR INTEREST Paid to Union Employees in
September Included with regular
payroll Interest amount was reported to the
employees on their Pay Advice Interest is
taxable income to the recipient employees No
other reporting will be provided to employees
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WHAT IS SUBJECT TO SOCIAL SECURITY Gross wages
Less Section 125 deductions Health
Dental Vision Flexible Spending
Accounts Dependant Care Medical
Reimbursement Section 132 parking
deductions Also subject Value of commuting
in a State owned vehicle Tips
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(No Transcript)
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SSA Form 131 Paul Carlson
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(No Transcript)
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3 SIT Withholding Paul Carlson
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Expense Report Auto Deposit Dee Ward
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Email Subject Line Auto Deposit for Employee
Reimbursements New Policy Via this memo,
State Accounting is announcing a change in the
procedure for entering Auto Deposit banking
instructions for Employee Expense
Reimbursements. This new procedure will require
agency HR Personnel to obtain and enter the auto
deposit banking instructions established for the
employees expense reimbursements, thus when the
employee fills out a new Direct Deposit Agreement
form as a new employee, or an existing employee
making changes, the agency HR person will update
the auto deposit banking instructions for the
payroll, along with the auto deposit banking
instructions for expense reimbursements (if
requested).
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Email Subject Line Auto Deposit for Employee
Reimbursements New Policy (continued) In the
Employee Information Automatic Bank Deposit
Instructions window, the agency HR person will
enter the new banking instructions for payroll
and then enter the following for the banking
instructions for expense reimbursements Pay
Start Date The date the bank info for expense
reimbursements are entered on the Employee
Information Automatic Bank Deposit
Instructions screen (current date). Pay Stop
Date Must enter a date identical to the Pay
Start Date (current date). Bank Account
number Bank Trnst No (Bank Routing number) MC
(Method Code) Enter E for Expense
Reimbursement Tr Cd (Transaction Code) Type 22
for checking or type 32 for savings
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Email Subject Line Auto Deposit for Employee
Reimbursements New Policy (continued) Example
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Email Subject Line Auto Deposit for Employee
Reimbursements New Policy (continued) On a
daily basis, the State Accounting Address Book
section will then process all new Auto Deposit
banking instructions entered by agency HR
personnel and will update the Accounts Payable
side of NIS with the banking info for employee
expense reimbursements. With this new
procedure, the agency HR personnel will know what
banking instructions, if any, have been entered
for expense reimbursements by State Accounting.
We will not be going back and updating for
existing banking instructions for expense
reimbursements in the Employee Information
Automatic Bank Deposit Instructions window. If
you want this to be current for all employees,
you will need to review the existing employees
Direct Deposit Agreement forms on file and update
the banking instructions window for expense
reimbursements using the current date as the Pay
Start Date. If you have questions, please
contact Dee Ward _at_ 402-471-0603 or send an email
to dee.ward_at_nebraska.gov.
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Correct Way To Enter
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Incorrect Entry
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Inaccurate Payroll Auto Deposit info may be
reflected in the ESS Auto Deposit Instructions
if the stop date is not entered.
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New Delegated Mailbox Lynda Roesler
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State AccountingDelegated Mailbox

• Please use for only specific issues noted in the
  description column click on the E-mail Link to
  send request

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Delegated Mailboxwww.das.state.ne.us/accounting/
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Delegated Mailbox
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Delegated Mailbox
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Delegated Mailbox
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Payroll Certification
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Payroll Certification
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Payroll Certification
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Payroll Certification
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Payroll Certification
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Payroll Certification
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Questions Answers