Georgia Perimeter College Dunwoody Campus

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Georgia Perimeter CollegeDunwoody Campus

• Office of Enrollment Registration Services
• Training Manual

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Records

• Part Three
• Enrollment Verifications

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General Information

• What is an Enrollment Verification?
• An Enrollment Verification is an official
  document provided by the Office of the Registrar
  which includes the following information about a
  student
• Name
• Degree program
• GPC ID number
• Start and end dates for each semester
• Enrollment status for each semester
• Academic Standing
• Anticipated date of graduation semester

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General Information

• What is the purpose of an Enrollment
  Verification?
• Georgia Perimeter College Office of the
  Registrar routinely certifies students'
  enrollment to a variety of outside agencies.
  Students often need official verification of
  their enrollment status sent to various agencies
  and organizations, to include
• Insurance companies for students applying for
  family, life, and auto policy discounts
• Automobile dealers for graduates seeking auto
  loan discounts
• Employers for students seeking jobs
• Credit card companies for students applying for
  credit
• Financial aid lenders and loan guarantors

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Enrollment Verification Request Form
Students will fill out the Request for Enrollment
Verification and turn it in at the front counter.
Lets look at the form
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Enrollment Verification Request Form
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Enrollment Verification Request Form
Samantha McBride 770-555-1234
900485040
May 2007
Student must fill in this section completely
The Anticipated date of graduation is estimated
and determined by the student.
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Enrollment Verification Request Form
v
The Reason for Verification will be an indicator
of which procedure to follow. Different types of
verifications will be discussed during this
training.
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Enrollment Verification Request Form
Fall 2006
enrollment
v
A student enrolled for 12 or more credit hours is
considered full-time
Student will note what information they want
verified.
A student enrolled between 6 and 11 credit hours
is considered half-time
A student enrolled for 5 or less credit hours is
considered less than half-time
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Enrollment Verification Request Form
v
Job Search Co.
v
222 Mt. Vernon Way
Dunwoody, GA 30338
Students can either pick up their verification
letter
or have it mailed to an address.
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Enrollment Verification Request Form
Samantha McBride
10/9/06
Be sure student has signed and dated form
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Using Student Information System

• There will be certain screens in the Student
  Information System that are used to verify
  student enrollment.
• Lets take a look at different screens and
  create a verification letter.

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To verify current enrollment, type SFAREGQ in the
Direct Access portal.
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Then hit Enter on your keyboard
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Click Next Block
This screen will verify enrollment for the
current term. So enter current term code and
student ID
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In this instance, the student withdrew from a
course which takes her enrollment from 10 credit
hours to 9 credit hours.
Please note that this student is registered (RE
or RW).
This is the number of credit hours the student is
registered for.
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To see Academic Standing and GPA, type SHATERM in
Direct Access and Hit Enter
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Click Next Block
In addition to the student ID and Start Term, you
must also enter the course level. The level is
almost always US (Undergraduate Semester).
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If they are on Academic Warning, Academic
Probation, or Exclusion we will not include it in
the letter.
If they request Academic Standing on the letter,
we will include it if they are in Good Standing.
The students current GPA is located here.
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Type SOAHOLD and hit Enter
If a student has a hold on their record, you will
not be able to process the verification request.
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Click Next Block
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This student currently has no holds that will
prevent a release of records.
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For previous semesters, type SHACRSE and hit Enter
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Click Next Block
Enter Term that you wish to verify
During this semester, the student was enrolled in
6 credit hours, because withdrawing from courses
will not count as enrolled.
As you can see, this student was enrolled for 13
credit hours for this semester.
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To see grades reported by instructor before they
roll to history, type SFASTCA and hit Enter
Students may want an Early Grade Letter for
advisement purposes.
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After appropriate information is entered, click
Next Block
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Scroll Down to find grade entry sequence for
course.
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Types of Verification Examples

• The following are different types of
  verifications we encounter.

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Enrollment Verification Letter
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Loan Deferment
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Good Student Verification
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Early Grade Letter
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Enrollment Verification Assessment
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