PURPOSE

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Web-based Contract Audit Follow-Up (CAFU) 3.0
Features Presented By Elaine
Philpott January 11, 2005
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Background and Status

• 2002 Web-based CAFU system developed
• September 30, 2003 First Semiannual Report with
  Web-based
• 2004 - Further developed the system to include
  the Military Services. Currently, Army, Navy, Air
  Force and TRICARE.

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DEFINITIONS of BASIC STEPS

• Workflow Workflow is defined as the process
  that an audit undergoes while it is in the
  system.
• Pipeline Series of stages through which an
  audit proceeds in the workflow.
• Designed to enable a user to stay within CAFU
  Regulation 7640.2
• Edit Denotes that a record is available for
  edit. By clicking on this icon the Edit Audit
  Follow-Up page is displayed.

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WORKFLOW

• An audit report goes through several positions
  with different fields being editable.
• These positions are referred to as the pipeline
  or pipeline status. The pipeline
• positions align with the steps necessary under
  DoDD7640.20
• Assign The CAFU Monitor can assign an audit
  report to an ACO, if the report is not
  automatically assigned by the system or if it
  needs to be reassigned.
• Plan The ACO enters the planned resolution and
  disposition dates.
• Resolve The ACO enters the actual resolution
  date.
• Disposition or Defer The ACO can disposition or
  defer the audit report for litigation or criminal
  investigation. This is noted by the ACO entering
  a reason for the deferral and the date it was
  deferred.
• Defer The ACO has deferred the audit report and
  it comes out of the deferral state, the ACO can
  disposition it.
• Send Document The ACO has completed all work on
  the audit report and sends an email notice to
  DCAA with copy of negotiation memo attached. The
  ACO must enter a document forward date.
• Forwarded The audit report is stored by the
  system/archived.
• Correction This is a state outside of the direct
  workflow that allows the next higher level in the
  Workgroup (i.e. CMO CAFU Monitor, District CAFU
  Monitor or HQ CAFU Monitor) to take corrective
  action on an audit report, and reposition it in
  the pipeline if necessary.

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Workflow Diagram
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SUMMARY OF NEW FEATURES

• DoD Inspector General Access IG can retrieve
  reports/info from CAFU 3.0
• Transfer of Audits ACOs/users can transfer
  within DCMA
• Search Added search by class, Reportable/NonRepor
  table
• Reports General Reports and Agency specific
  Reports are available
• Send Document to DCAA Email prompt to cognizant
  DCAA Office, allows auto email and attachment of
  a copy of the negotiation memorandum

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SUMMARY OF NEW FEATURES(Continued)

• Field Additions
• Email addresses Transferring and assigning
  audits are done using email addresses
• Increased Remarks Area Now 500 characters
• Docket Number Added for Litigation use
• Revised Target Disposition Date Can be extended
  as necessary
• Additional Feature for Monitors
• Take-over capability

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Transfer Completed
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NEW FEATURE- Takeover
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Correction by Monitors

• CAFU Monitors can correct an Audit Report that
  is either in their My Work or has been taken
  over by the Monitor. The correction screen allows
  several fields to be modified
• Update Contractor information
• Assign audit to a different DoDAAC
• Change the report class (reportable/nonreportable)
  
• Modify target dates and actual dates
• Update Cost Questioned/Avoidance Amount
• Enter or modify Document Forward Date
• Update Remarks

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CAFU Reports

• Reports
• Can Download into Excel- click on the icon/prompt
  Export to Excel located in the header section
  at the top (right) of the page while viewing the
  report
• Good Management Tool - use Monthly
• Agency Specific and General Reports

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HELP

• Video available for each CMO on how to use/access
  CAFU 3.0 through eTools
• Reference/access the CAFU 3.0 Users Manual Online
• Other Training found on CAFU Training Page
  -eTools
• District Monitors
• DCMAE Dennis Assenzo [phone]
• DCMAW Mike Yancy [phone]
• DCMAI Donne Howell [phone]