Introduction to Power Point

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Introduction to Power Point

• A Quick Tour
• of the Powers of
• Power Point for Windows

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What is Power Point?

• A Presentation Manager
• planning
• creating
• manipulating
• choosing output

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Types of Presentations

• On-screen (computer)
• Colour Overhead transparencies
• Black and White Overhead transparencies
• Colour printed slides (individual)
• Lecture notes
• Outlines
• Handouts for audience

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Key Features of PowerPoint

• Familiar drawing tools
• Word Processing capabilities
• Spell check
• Search and Replace
• Multilevel Bullet Charts
• On-screen objects can be moved and enhanced

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Key Features - 2

• Familiar Toolbars
• Easy to use Help
• Quick Preview
• Cue Cards
• Easy to use Graphing feature
• Fast presentations using Wizards and Auto Content

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Key Features - 3

• Choose from over 16 million different colours
• Use most graphic formats
• Viewer enables you to use a Presentation on a
  system without Power Point
• Add notes to the presentation
• Create handouts for the audience

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Design Considerations

• Plan a rough draft - get started
• Consistency gives the best impact
• Cool it on the colours - there is such a thing as
  too many
• Use contrast for emphasis
• Keep it brief
• Use Special Effects Sparingly

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Auto Content

• Easiest method
• You are guided through the initial decisions
• What are the standard items on each slide?
• What are you going to talk about?
• Select the type of presentation you would like to
  give
• Fill in the text for each applicable slide

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Pick a Look Wizard

• Sets up the Look or Style of the Presentation
• Pick the type of Output
• Select a template
• Pick the elements of the Presentation you will be
  using
• PowerPoint sets it up

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Using Templates

• PowerPoint has several AutoLayout slides
• In the New Slide dialog box, click on the slide
  style you want to use
• To fill in the slide
• Click on the item to be filled in
• Start typing in text
• Follow any on-screen instructions

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Using a Blank Presentation

• Blanks allow you to set up everything yourself
• Select a Slide Layout
• Fill in the items you want

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Adding Slides

• When you want to add a new slide, choose from one
  of the following
• Click on New Slide... from the Status bar
• Click on the New Slide button from the Toolbar
• Select New Slide from the Insert Menu
• Press CTRL M on the keyboard
• Select the AutoLayout and fill it in!

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Deleting Slides

• If you goof or if the slide is not needed, you
  can get rid of it
• Move to the slide to be deleted
• Select Delete Slide from the Edit Menu

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Saving a Presentation

• When you have set up the initial look of the
  presentation it is time to save
• Click on the Save Tool OR
• From the File menu choose Save As...
• Type in a name up to eight characters in length
• No spaces, no special characters except a - or an
  _
• Verify the destination (drive and directory)
• SAVE AND SAVE OFTEN!!!!!!!!!!!!!!!!!!!

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Outline Mode

• Benefits
• Enter text quickly
• Concentration on content
• Organized
• Move and Copy with ease

• To access Outline Mode, use ONE of the following
• From the View menu choose Outline
• Click on the Outline button on the Status bar

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Working with Objects

• Objects can be anything you include on a slide
  besides the text
• You can create specific objects by using the
  Drawing Tools
• You can Import pictures or clipart from other
  applications
• You can create charts and graphs

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Moving Objects

• To move any object
• Select it
• Selection handles will appear
• Click and drag on the edge (border) of the object
• Drag to the new location
• The selection line will become a dashed line,
  showing you where it will be placed

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Changing the Size of an Object

• To change the size of any object
• Select it
• Selection handles will appear
• Click and drag on one of the selection handles
• Drag to the new size (larger or smaller)
• The selection line will become a dashed line,
  showing you the new size

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Drawing Tools

• Pick from the Following Tools
• Lines Straight and Arc
• Freehand
• Boxes
• Ellipses
• AutoShapes
• The methods are standard to any drawing or Paint
  type programs

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Examples of Drawing
Star Quality Productions!!
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Organization Charts

• Lines of Authority
• Structure of Company
• Flow of System
• Process
• Flow of Task
• Hierarchy

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Creating Organization Charts

• Can draw up Freehand
• Type in the text
• Draw in the Boxes and Lines
• Choose the Org. Chart AutoLayout
• Click to fill in the text
• Click on the buttons to add new positions
• Can change Style of AutoLayout chart

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Sample Organization Chart
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Graphs Pictures tell it all
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Using Graphs/Charts

• Used to represent your data in a picture
• More powerful, visually than a table of numbers
• Easy to find or emphasize a trend

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Creating Graphs/Charts

• Choose the Graph AutoLayout OR
• Click on the Graph tool on the Toolbar
• Enter your numerical data into the table
  (Datasheet)
• Click in the Graph window to see the graph
• Make changes to the graph using the Chart Toolbar

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Moving Between Slides

• When looking at the full slide (Slide View)
• Use the Next and Previous Slide icons (bottom of
  vertical scroll bar)
• Use the Page Up and Page Down keys
• Watch the Slide counter (bottom left) - tells you
  which slide you are looking at (number)

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Slide Sorter View

• Used to look at smaller versions of the slides
• Gives you the larger picture of what your slide
  show will look like
• To view any slide, point and Double click
• To move a slide, Click and Drag to the new
  position

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Adding Pictures

• Give a presentation more life
• Use Clip Art Gallery
• Use Insert Picture
• Accepts most graphic formats
• Can easily get any picture!

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Special Slide Effects

• Extra Pizzazz
• Movement between Slides
• Points display one at a time

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Creating Slide Effects

• Use Slide Sorter View
• Choose either Tools - Transition or the
  Transition button
• Select an effect
• Select a speed
• Check it out!!

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Building Points

• To have the points on a slide appear one at a
  time
• Choose either Tools - Build or the Build button
• Click in the Build Body Text box
• Select your options

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Viewing the Slide Show

• Can be done at any point in the creative process
• Select View - Slide Show
• Select which slides to see
• Use Manual Advance to go through at your own pace
• You will click to go to the next slide

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Slide Show Timing

• Manual Advance
• Waits until you click the mouse or press a key to
  advance to the next slide
• Great for accompanying a talk
• Rehearse New Timings
• Determine how much time for each slide
• Use Slide Timings
• Advance automatically after the time

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Continuous Slide Show

• Determine your Slide Timings
• How long do you need to read and digest the
  contents of each slide?
• Run with Slide Timings
• Loop Continuously until ESC
• The choice that will keep the show rolling until
  you stop it with the ESC key

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Creating Notes

• Notes pages have slide at top and space for your
  thoughts, notes, comments, guidelines for the
  accompanying lecture at the bottom
• To create a Notes page
• pick the appropriate slide
• View - Notes Page
• Type appropriate notes in the Text box area
  (Click to add text)

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Creating Handouts

• Handout pages have smaller copies of (all) slides
• Specify the number of slides to have on each page
  using the Print Dialog Box (Print What option)
• You can add additional text or graphics to the
  handouts - just click and type

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Printing Slides, Notes, Handouts

• Use the Print Command from the File Menu
• Select what you want to print from the Print What
  list box Slides Notes pages Outline view
  Handouts
• Select the range of slides you want to print
• Select the Printer
• Print

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PowerPoint Viewer

• Can be used to run a presentation without having
  PowerPoint on the computer
• Copy the Viewer file(s) to the same disk as the
  presentation file
• Can be used on almost all Windows systems
• Run the Viewer first, then the Presentation
• No editing capabilities - just looking

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Using a Word Outline

• If you want to create a presentation from an
  existing Word outline, it is easy to do
• From the Insert Menu, Choose Slides from
  Outline....
• Select the name of the file with the outline

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What Now???

• Play around
• Set up your own presentation
• Test all of the possibilities
• Create your own slide show!!

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Thank you for coming!!!
Enjoy using PowerPoint !!!!
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