Total Control

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Total Control

• Top 10 Issues
• XX/XX/2009

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Welcome to TotalControl.Net
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Common Issues with Rentals 1

• No idea what equipment is in our plant
• impossible to effectively manage costs
• Items in Use -listing all equipment on rent,
  regardless of ownership
• No billing standardization between rental
  companies
• difficult calculate costs and project rental
  expenses

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Common Issues with Rentals
Common Issues with Rentals 2

• Collect DWM and how vendors calculate billing
• definition of Day
• Bid Tab --calculates and evaluates rental costs
  based on period of time and Vendor billing
  calculations
• Collecting and validating On Rent and Off
  Rent dates and times
• Various parties handle, and do not always
  maintain records, leaving exposure to over paying

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Common Issues with Rentals
Common Issues with Rentals 3

• Provide audit trail for transactions
• on- rent/ off- rent
• maintenance requests
• equipment exchanges
• Taking advantage of free rental time/ leniency
• traditional 3/3 billing platform only has 9 days
  in a cycle billing period
• significant opportunity to reduce rental cost!

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Common Issues with Rentals
Common Issues with Rentals 4

• Opportunity to use leniency
• At order entry
• like items on rent and on order
• display the leniency date
• Items in Use
• reserve equipment
• Reporting
• display the leniency date

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Common Issues with Rentals
Common Issues with Rentals 5

• Multiple reports and formats from suppliers for
  rental costs and on- site inventory
• tedious inventory and cost reporting
• Differing processes by equipment ownership
• reporting
• on/ off renting
• Cost capture and calculations different by
  equipment ownership

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Common Issues with Rentals
Common Issues with Rentals 6

• Real time and projected cost awareness for
  budgeting and cost accounting
• Cost awareness from initial entry to item return
• auto e- mail cost of rental at order entry
• projected Billing Report
• actual/ committed/ projected cost report
• project work order for budget
• line number and amount to compare, report and
  notify underfunded POs

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Common Issues with Rentals
Common Issues with Rentals 7

• Idle equipment in one area, while like rental
  equipment is delivered into plant
• Utilization measured by Time
• Hours Out vs. Hours Used
• on/ off rent
• Items in Use display
• Utilization by Hours in Use
• Hours Out vs. Hours Used KPI
• GPS, report location and hours

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Common Issues with Rentals
Common Issues with Rentals 8

• Rental equipment still assigned to Work Order or
  Project, but work is completed
• Awareness of equipment and job assignment
• billing off- renting process by Work Order or
  Project
• sort/ select report by Work Order or Project
• Notification Process on projected return date
• A closed job initiates search for all equipment
  assigned to job

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Common Issues with Rentals 9

• Reliable process for off renting equipment, to
  avoid continued costs
• Complete audit trail supporting transactions
• notification of items due and past due, based on
  scheduled return date
• off rent process with automated e- mail to notify
  vendor and confirmation to designated parties
• past due items displayed on dashboard
• reporting on designated time frame

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Common Issues with Rentals 10

• Difficult manage rentals in SAP
• SAP accounts for rental costs, but does not
  control or manage them
• Our tools help manage costs and maintain PO
  amount vs. actual and projected costs
• e- procurement
• rate calculator
• totalcontrol.net
• Service entry

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