Research Degrees

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Title
How to Plan Conduct Fieldwork
Version 2, September 2004
Prepared by
Sean AlbertFBE Risk Manager Tel 6 (2) 9385
4575 Fax [phone] Email
s.albert_at_fbe.unsw.edu.au
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Overview
Presentation Overview
(60 minutes)
www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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objectives
Objectives

• This presentation is designed to provide you with
  a basic overview of how to plan conduct
  fieldwork from a safety perspective
• May help you better plan and conduct fieldwork
  safer
• May help you to identify fieldwork safety hazards
  prevent potential injuries
• May keep UNSW travel insurance claims to a
  minimum, and therefore reduce insurance premiums
  
• May keep Workers Compensation claims to a
  minimum, and therefore maintain the UNSW
  Self-Insurer License
• May ensure that fieldwork continues into the
  future within UNSW

www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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References
References
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background
Background Statistics

• Fieldwork is considered to be one of the most
  difficult occupational health safety (OHS)
  areas to address within the UNSW, due to the
  immense diversity of fieldwork conducted
  campus-wide.
• The FBE conducted over 200 registered fieldwork
  activities in 2004, including,
• Local, state-wide and interstate site visits
• Organized weekly camps
• Overseas excursions research projects
• This included both group based and indirectly
  supervised formats, of various group sizes, in
  both undergraduate and postgraduate arenas, and
  conducted with varying levels of fieldwork safety
  awareness.

www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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What
What is Fieldwork?

• Fieldwork is any compulsory activity where a
  Supervisor has coordinated a directive for
  students or staff to leave UNSW grounds for work
  or learning related tasks.
• Examples of fieldwork include
• Site Visits
• Excursions
• Work Experience
• Camps
• Exhibitions or Events
• Research
• Permission must be obtained before fieldwork is
  permitted.

www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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What not
What is not Fieldwork?
It is not considered to be fieldwork when you
advise or recommend to students or staff that
they conduct off-campus research, voluntarily
look at Sites, or attend an event in their own
time. Social activities should not be made a
compulsory directed activity.
www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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Controllers
ResponsibilitiesUnderstanding the Shift in
Controller of Premises
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Resp. 1
Participants Evaluation Authorisation Team

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ault.shtml
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Resp. 2
Participant Management Team

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Resp. 3
Participants Support Team

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Resp. 4
Participants Learning Team

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Hierarchy
Fieldwork Organisational Chart
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ault.shtml
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Stages
FieldworkStages Steps
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OHSMS
Fieldwork Management System
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Itinerary
Considerations Itinerary
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Plan
Considerations Participants Roles and
Responsibilities
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Communications
ConsiderationsCommunications

• Communications must be maintained between
  participants at all times
• It is not just the Conveners responsibility to
  keep in touch with Participants, it is also the
  Participants responsibility to keep in contact
  with the Convener
• Use Buddy Systems to ensure that someone can
  contact the Convener in the event you are late or
  something has happened
• Dont forget to charge your mobile phones
• Be aware that not all places have mobile phone
  coverage
• With approval, Conveners may sign out mobile
  phones from the FBE Student Centre

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First Aid
ConsiderationsFirst Aid

• Not all Fieldwork requires a qualified First Aid
  Officer to attend, provided that the appointed
  First Aider can ensure that first aid response
  can be obtained at all times (eg, in the Sydney
  CBD)
• Be mindful that treating a casualty without
  qualifications may carry legal consequences, and
  could worsen the casualtys condition if treated
  without expertise
• First Aid Kits may be signed out from the FBE
  Student Centre

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Transport
ConsiderationsTransport

• Avoid travelling alone. Organised group travel
  is safest
• The driver must be licensed.
• Negotiate deals on group bookings (eg, airfares,
  etc)
• Personal vehicles are not covered by UNSW
  insurance
• UNSW Fleet provides a competitive vehicle hire
  service
• http//notessrv.chan.unsw.edu.au/Faciliti.nsf/page
  s/FleetMngm?OpenDocument

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Accommodation
ConsiderationsAccommodation

• Try to stay in same place. They may offer
  discounts for group bookings.
• Make sure the place you are staying has OHS
  policies practices of their own. They are the
  Controller of Premises.
• Enquire through STA Travel Anywhere Travel,
  regarding accommodation suggestions and bookings.
  They are UNSW preferred suppliers.

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PPE
ConsiderationsPersonal Protective Equipment
(PPE) Safety Equipment (SE)

• The Controller of premises is not obliged to
  supply SE or PPE to your group however, they
  must ensure that SE and PPE is worn when
  required
• Students must supply their own PPE, in accordance
  with UNSW polices

www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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Supervision
ConsiderationsSupervision

• Determined by the
• Size of the group
• Type of activity
• Maturity level of the participants
• Level of risk of the activity
• Low risk 301
• Moderate 201
• High 101
• Illegal substances unacceptable alcohol limits
  are not permitted

www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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Overseas Fieldwork
ConsiderationsOverseas Fieldwork
Refer to DFAT Website Country studies to identify
whether your destination is considered
safe http//www.dfat.gov.au/consular/advice/adv
ices_mnu.html
www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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Emergency Immediate
ConsiderationsEmergency Immediate First Aid
Response Plan

• Try to remain calm
• Check for danger to yourself or others
• If unsafe, evacuate the area immediately (go to
  step 4)
• If safe
• Reassure the casualty that help is on the way
• Alert the Fieldwork First Aider, Site Supervisor
  and/or Fieldwork Convener
• Remain with the casualty until help arrives
• Evacuate yourself, if the area becomes unsafe
  becomes dangerous

www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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Emergency planning
ConsiderationsEmergency Immediate First Aid
Response Plan for Designated Fieldwork First
Officers

• Upon notification or discovery of a casualty
• Render immediate first aid in accordance with the
  DRABC principles, then
• Get someone to ring, 000 (112 for digital mobile
  phones) and follow their instructions, then
• Get the same person to ring UNSW Emergency
  Management Unit on 9385 6666, then
• Get the same person to ring the Fieldwork
  Supervisor (where possible)
• Note For hospitalization assistance, ring AHI on
  61 (2) 9202 8211
• UNSW Policy Number 7072

OHP 10
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ault.shtml
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Safety brief
Considerations Safety Brief
Avoid changing your safety brief, once its
given
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Conduct. before
Considerations Code of Conduct Planning Stage

• Attend the Fieldtrip Safety Brief by the
  Fieldwork Convener
• Complete and return an Authorisation and Medical
  Questionnaire
• Ensure that any Personal Protective Equipment
  (PPE) and suitable clothing is taken and meets
  with Australian standards where relevant (eg,
  hard hats)
• If you have a Mobile Phone, dont forget to
  charge it before you leave
• Dont forget to take along a hat, sunglasses,
  sunscreen, medication and replenishment supplies

www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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Conduct travel
Considerations Code of Conduct Implementation
Monitoring Stage In Transit

• Be on time
• Avoid travelling alone
• The Fieldwork Convener should be contacted when
  people will be late or are lost

www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
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Conduct on site
Considerations Code of Conduct Implementation
Monitoring Stage While Onsite

• Behave responsibly
• Be mindful of both personal safety and the safety
  of other participants
• Follow the Site Supervisors instructions at all
  times
• Ensure Personal Protective Equipment (PPE) is
  worn or used when instructed
• Stay with the group and avoid wandering off
  alone
• Alert the Site Supervisor of any noticed safety
  hazards

www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
CRICOS Provider Code 00098G
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Insurance staff
Indemnity Liability Insurance for Staff
In terms of Workers Compensation, the UNSW
operates under a self insurer licence, whereby
UNSW staff are covered. For further information
regarding this, refer to http//www.riskman.unsw
.edu.au/workComp/compensation.shtml In terms of
staff business travel insurance, UNSW staff are
also covered. For further information regarding
this, including insurance policy coverage
summaries for staff, refer to http//www.riskman
.unsw.edu.au/insurance/insurance.shtml Liability
considerations commence when the participant
leaves their last place of residence or
employment, and follow the most direct route to
either UNSW grounds or the Fieldwork Site. You
should attend an OHS awareness session, in order
to gain a better understanding of you liability
considerations. Refer to http//www.riskman.unsw
.edu.au/ohs/OHS20Awareness20course20information
20Sep202003.pdf In terms of professional
indemnity, refer to the UNSW Indemnity Policy
summary at http//www.riskman.unsw.edu.au/insura
nce/professional.pdf
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Insurance students
Indemnity Liability Insurance for Students
The UNSW has appropriate insurance cover whereby
the Site, the student and the UNSW are
indemnified in the event of a student, during the
course of the activity, becoming legally liable
for injury, to any person, or damage to property
caused by their negligent act, directly or
indirectly related to the activity, other than
property arising from the use of a registered, or
registrable motor vehicle.   The University has
Liability Insurance in excess of 10 million for
any one claim in the event of such an
occurrence. As an enrolled student of the
University of New South Wales, the student is
covered by Student Accident Insurance, while
participating in any campus related activity
including work experience, fieldwork, or
placement. Further information, including
policy coverage summaries, refer to
http//www.riskman.unsw.edu.au/insurance/personal5
.pdf
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Claims Procedure
Claims Procedure

• Policy Name University of New South Wales
• Policy Number 7072
• Medical Claims
• Should you need medical evacuation (must call
  prior to evacuation), hospitalisation or have a
  general medical enquiry, call Accident Health
  International (AHI) Assist Emergency Number
  (Reverse charges) on
• 61 (2) 9202 8211
• Minor accidents need not be reported unless
  overnight hospitalisation or evacuation is
  required
• General Claims
• For baggage, money (etc), you must report the
  incident to the relevent authority (eg, police,
  airline, etc), and obtain written verification of
  the incident. Upon return to Australia, you
  should contact the UNSW Insurance Section for
  directions on how to claim

www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
ault.shtml
CRICOS Provider Code 00098G
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Admin
Considerations Administration
Website http//www.fbe.unsw.edu.au/FBEguide/fbeO
HS/
www.fbe.unsw.edu.au/staff/resources/fieldtrips/def
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Getting help
Getting Help Considerations

• Students consult with their Supervisors only.
  Students do not consult beyond their Supervisor
  without explicit permission to do so.
• Supervisors consult with their Course Authority.
  
• Course Authorities consult with the FBE Risk
  Manager in the first instance. If unavailable,
  then Course Authorities may consult beyond FBE.
• The FBE Risk Manager consults beyond FBE.

• Sean AlbertFBE Risk Manager
• Telephone [phone]
• Fax [phone]
• Mobile [phone]
• Email s.albert_at_fbe.unsw.edu.au
• Red Centre West Wing, Level 3,Room
  RC-3018Faculty of the Built EnvironmentThe
  University of New South WalesSYDNEY NSW
  2052Australia

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Getting help
Getting Help Fieldwork Advisors
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ault.shtml
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Training
Training

• UNSW Risk Management Unit
• OHS Awareness (Tuition), 2 hours, Nil Cost
• UNSW Emergency Services Unit
• Senior First Aid (Certificate), 2 days
• Emergency Evacuation (Certificate), ½ day
• UNSW Staff Development Unit
• Contact them for details
• FBE Induction
• See the FBE Risk Manager

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Thanks for your Attention!
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