Kni

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The Union Catalog of the Slovak Republic (From
local solution towards Central/Universal/Consortia
l Catalog)
Dušan Katušcák
The Slovak National Library
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Content of presentation

• Introduction
• Information on the Library Network of Slovakia
• Economic and Organizational Aspects of the Union
  Catalog
• An Outline of the Uniform Library System
• Principles for the Common Consortium Catalog
  Project

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Introduction National Bibliographic Services

• Union Catalogs - National Bibliographic Services
• NBS - set of activities aimed at the preparation
  of and making access to a countrys bibliographic
  records
• NBS - stable and firmly established library
  services
• Union Catalogs are a substitute to central
  cataloging
• CC represents the preparation and supply of
  bibliographic records
• CC - key issues of a countrys library network

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Introduction - Short history

• Great Britain - first efforts to perform central
  cataloging and to unify cataloging rules
• in 1877, conference of the BLA - new demand for
  compilation of a national or international
  catalog
• 1901 - Library of Congress distribute cataloging
  records to its subscribers
• in 1926, about 4 thousand libraries used the
  services of the central cataloging agency
• savings on cataloging about 500 000 US dollars

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Introduction UC-Slovakia

• 2nd half of the 20th century - to 2002
• local off-line union catalogs established
• type of documents (such as local off-line union
  catalog of serials - CDS/ISIS, ALEPH),
• type of libraries (local off-line union catalog
  of scientific libraries Rapid Library, public
  libraries - Libris)
• Comenius University - local on-line Union Catalog
  central database - VIRTUA

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Slovak situation 2002

• It has to be said clearly and openly there is
  no on-line National Union Catalog in Slovakia
• 2002 - solution for the technology of the
  National Union Catalog in heterogenous enviroment
• 10 yeares old concept (Linda in Finlad)
• The Project is under way with a significant
  support by the Open Society Fund
• I assume that the experience with this solution
  will be useful within the Consortium Union
  Catalog Project

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New concept - National Union /Universal
/Consortial Catalog

• To cross from local solutions to integrated
  solution at national level
• Professional and technological conditions are in
  place that make it possible to establish the
  on-line National Union /Universal /Consortial
  Catalog
• Slovakia - small country (about 5 million
  inhabitants), - small library collections
  (approximately 50 million documents).

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National Union /Universal /Consortial Catalog

• Finnish example LINNEA2 (Esko Häkli, Annu
  Jauhiainen)
• Technology - catalog based on
• one library software
• central server
• one physical database
• several logical databases
• Content
• universal content - all document types and
  formats open for all libraries

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Information on the Library Network of Slovakia -
The Slovak Library Act

• On May 12th, 2000 adopted Act on Libraries no.
  183/2000
• Act supersedes an obsolete and inadequate Library
  Act from 1959
• Initiative for a new Act was started by civil
  asociations
• The associations prepared a draft and managed to
  forward the proposal in the Parliament by the
  Government
• The Act is available in English at the Ministry
  of Cultures website at http//www.culture.gov.sk/
  english/LEG/Z20_183.htm.
• Library Network is a part of the State
  Information Network
• Includes Slovak National Library, scientific
  libraries, academic libraries, public libraries,
  school libraries and special libraries.

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School Libraries
Public Libraries
Slovak National Library
Local Authorities, Municipalities
Central governmental authority (Ministry of XYZ)
Special Libraries
Management Board (Library Council)
Academic Libraries
Specialized Scientific libraries
Universal Scientific Libraries
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The Library Network of Slovakia

• The Slovak National Library
• Scientific libraries (9)
• Academic libraries (44)
• Public libraries (2656)
• communities (293 professional, 2225
  non-professional)
• towns (102)
• regions (31)
• higher territorial units (5)
• School libraries
• secondary schools (1623)
• primary schools (4293)
• Special libraries (app. 500)

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The Slovak National Library

• National Library was established as an autonomous
  institution independent from Matica slovenská, a
  part of which it was originally since the 19th
  century
• National Library is under direct management of
  the Ministry of Culture and it is financed from
  state budget

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Scientific Libraries (universal)

• Universal Scientific Libraries established,
  managed, financed by the Ministry of Culture
• University Library, Bratislava
• State Scientific Library, Banská Bystrica
• State Scientific Library, Košice
• State Scientific Library, Prešov
• The Central Library of the Slovak Academy of
  Sciences, Bratislava financed by the Slovak
  Academy of Sciences

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Scientific Libraries (specialized)

• Slovak Library of Medicine, Bratislava
• (financed by the Ministry of Health)
• Slovak Library of Pedagogy, Bratislava
• Center for Scientific and Technical Information,
  Bratislava
• (both financed by the Ministry of Education)
• The functions of a scientific library may also be
  performed by a academic or special library

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Academic Libraries

• Library of a university or a faculty, established
  by the educational institution with respect to
  the Act on Universities
• Some universities have their university libraries
• Some faculties have autonomous faculty libraries
• An academic library specialized scientific
  library
• Slovak Economic Library of the University of
  Economy (Bratislava)
• Slovak Library of Forestry and Wood Technology at
  the University of Technologies (Zvolen)
• Slovak Library of Agriculture at the Slovak
  University of Agriculture (Nitra)

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Public Libraries

• Public Libraries community and regional
  libraries.
• In 2001, there were
• 5 county libraries
• 31 regional libraries
• 102 cities and towns libraries
• 293 community libraries with professional staff
• 2 225 community libraries with non-professional
  staff
• Public Library are established and financed by
  local authorities

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School Libraries

• parts of primary and secondary schools
• assistance to educating activities and to the
  educating process in the form of information and
  documentation services
• school library may, with the consent of its
  founder, enable access to the general public and
  provide out-of-school library informational
  services (as a public library)

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Special Libraries

• founded or established in the form of a legal
  person or as an organisational unit of a legal
  person
• has specialised library collections
• provides library services to its founder
• provides library services with consent of the
  founder to the general public

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Special Libraries

• Exemples
• Parliamentary Library of the National Council of
  the Slovak Republic, Bratislava
• Slovak Library for the Blind, Levoca managed by
  the Ministry of Culture
• Library of Young People in the city of Košice
  (Knižnica pre mládež mesta Košice),
• libraries of churches and religious associations,
  medical libraries, technical libraries, libraries
  of the armed forces, agricultural libraries,
  prison libraries, libraries of museums and
  galleries, and administrative and economic
  libraries, privat companies libraries ...

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Slovak Libraries - Key Figures
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Economic Grounds for the Union Catalog 1

• 2001 there were almost 3000 libraries
• libraries acquired about 700 000 library units
• acquisition costs 200 million SKK, about 5 mil.
• one title comes in a library in 1.5 copies (i.e.
  700 000 documents can be converted into about 466
  000 titles)
• original cataloging is provided by a portion of
  public libraries and by all scientific and
  academic libraries and a portion of special
  libraries

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Economic Grounds for the Union Catalog 2

• original cataloging is done by about 350
  libraries.
• those 350 libraries perform the cataloging of
  about 466 000 titles
• in average, one library processes originally
  about 1 300 titles per year.
• direct and indirect costs of creating one
  cataloging record is about 300 SKK (more than 7
  ),
• total annual cataloging costs are about 400 000
  SKK (9 500 ) / in 1 library

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Economic Grounds for the Union Catalog 3

• British Library spends 14,18 per record
• Central National Library in Florence spends
• 33,17 on each complete authority record
• 6,88 on the minimum-level record
• Slovakia - 2001, all libraries needed
• cataloguing cost app. 140 mil. SKK/year (app. 3.5
  mil. )
• If 50 libraries catalog the same title
• multicataloguing cost app. 70 mil. SKK/year (1.7
  mil. )

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Boosting Information Technologies and the
Internet in Slovak Libraries An Outline of the
Program

• In 2002 - program of implementation of ICT was
  worked out by SNL
• approved by the Government
• The Government set it as a part of the agenda of
  the Minister of Culture, the Minister of
  Education, the Minister of Health, the Minister
  of Agriculture and the Minister of Justice, in
  order to make these authorities request the
  resources for their budgets every year needed to
  finance the program, and to provide for the
  implementation of the program in the fields
  concerned

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ICT for libraries

• The Minister of Culture is ordered
• to provide for the procurement, installation and
  operation of a uniform library system for the
  libraries of the Slovak Republic until 3rd June
  2003,
• set up a project on the Virtual Library of
  Slovakia (Virtuálnej knižnice Slovenska - VIKS)
  until the end of 2003, with regard to other
  digitization programs and the eEurope
  Initiative,
• project of computerization of small libraries
• Minister is obliged to provide for the finacial
  resources necessary for the procurement,
  installation and operation of the uniform library
  software in 2003 and 2004 (20.8 mil. SKK) (app.
  500 000 )

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Common 3rd Generation Library and Information
System Project (KIS3G)

• The main objective
• to select one common fully-integrated 3rd
  generation library system for all Slovak
  libraries
• to form economic and technological conditions for
  its operation with regard to the requirements of
  individual libraries
• an outcome of the Project will be a
  new-generation centralized integrated library
  network

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KIS3G - Participants and Management of the
Project

• libraries which are able to come to an agreement
  on selection of one software
• libraries established by and pertaining to the
  Ministry of Culture
• we propose the involvement museums and galleries
  in the Project as well
• invitation for cooperation

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KIS3G Participants

• first stage - libraries that currently meet the
  criteria of staffing and communication
  technologies required for an active participation
  in the KIS3G Project,
• scientific libraries, academic libraries and
  selected public libraries with adequate hardware,
  and an access to the Internet, but without a
  suitable software solution (e. g. the Center for
  Scientific and Technical Information, the Slovak
  Library of Pedagogy, the Slovak Library of
  Agriculture, University Library of the University
  of Žilina ...).

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KIS3G Participants

• the second stage comprises those libraries
  capable of attaining the technological level
  until the end of 2003 required to actively
  participate in the KIS3G Project.
• the third stage includes libraries with their own
  conforming local systems by means of which they
  can be connected to a centralised system in order
  to use the Union Catalog of the Slovak Republic

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KIS3G Project Schedule

• 2002 setting up the KIS3G Project (analyses,
  detailed time schedule, software selection
  criteria, testing criteria, feasibility study)
• 2003 (spring) - software selection process
  arranged according to the EU rules of procurement
  
• 2003 (autumn) - decision-making on the systems
  suitable for the KIS3G Project,
• 2003 (winter) - testing the selected systems
• 2004 (summer) - selection system, business
  negotiations concerning the supply terms,
  software installation,
• 2004 (autumn) - the executive and implementation
  stage of the KIS3G Project in selected libraries

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Principles of the KIS3G Project

• The selection of the software for the KIS3G
  Project should be pursuant to the following
  principles
• The KIS3G Project is based on the concept of
  centralization, and effective spending of public
  resources, and cutting down costs by reducing
  multiple processes, and enhancing services by
  making a homogenous environment
• The KIS3G Project is following the efforts of
  building the Union Catalog of Slovakia, which is
  one of the strategic tasks of Slovak library
  community supported by the Ministry of Culture
  and by the Open Society Fund all actions will
  have to be coordinated and harmonized
• The participation in the Project is voluntary,
  depending on the decision of libraries and their
  establishing authorities

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Principles of the KIS3G Project

• The subject of the procurement is an integrated
  library and information system (application
  software)
• The software must have quality guaranteed,
  development prospects and positive references
• The software will be based on the client-server
  architecture
• The software will be scalable to enable
  participation of more clients in the future (the
  initial number of client licences will be about
  350).

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Principles of the KIS3G Project

• The software, the hardware, and the network
  architecture will have the capacity to
  incorporate museums, galleries and archives.
• The number of web-based clients will have to be
  practically unlimited.
• The software will be installed at one server
  located in the National Library in Martin (or in
  an entrusted organization such as the Center
  for Scientific Computing in Finland)

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Principles of the KIS3G Project

• The one server one software solution will
  significantly reduce the number of qualified
  personell needed in libraries, since libraries
  cannot afford them. Instead of that libraries
  will be staffed with system librarians and
  hardware maintenance personnel
• The KIS3G Project does not imply the
  impossibility of implementation of other
  softwares
• The KIS3G Project should respect the current
  conditions in the largest Slovak libraries and
  attempt for cooperation with other software
  suppliers that have already been partners of the
  libraries

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Principles of the KIS3G Project

• The software will be based on a Graphic User
  Interface (GUI) and a web interface, and able to
  search multiple databases simultaneously
• The database system and the software must enable
  to create independent logical databases for
  individual libraries in a uniform virtual
  environment
• Along with traditional library material, the
  software must have the ability to keep records on
  museum and gallery artefacts, archival documents
  etc.
• The software must respect standards (ISO 2709,
  MARC 21, UNIMARC, ISO 23950, ISO 10160/10161
  (ILL), ISO 9735 (Edifact), ISO 10646 (Unicode)
• The software must include a multi-functional
  Z39.50 server to enable communication with a
  Z39.50 client implemented within any other
  library software

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centralization
Thank you