Headline

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PostalOne! System
Presented by ltinsert name heregt
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Agenda

• What is Business Mail?
• What is the PostalOne! System?
• What Does PostalOne! Do?
• What Are the Benefits?
• How Can You Send Information?
• Facility Appointment Shipment Tracking (FAST)
• Electronic Mail Improvement Reporting (eMIR)
• How Can You Get PostalOne! Access?
• Questions Resources

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What is Business Mail?

• Business mail includes all the ways mail is used
  to accomplish the goals of your business or
  organization
• Bills, invoices, catalogs, coupons,
  solicitations, newsletters, magazines,
  merchandise and advertisements in any quantity
  are just some of the items businesses
  organizations mail every day

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Mailing Services
Choosing a Method for Mailing
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Discount Mailing Services

• Discount Mail
• A proven, cost-effective business tool
• Offers a lower price on postage for the work you
  perform
• Can accommodate a variety of business needs
• Gives your business or organization a
  professional image with customers
• Can promote your business or organization name
  through use of permit imprint, postage meter, or
  PC Postage technology

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Discount Mailing Services

• Discount Mail
• Work you do, such as preparing, sorting, and
  entering your mailing, can lower your postage
  costs
• Requires annual mailing fee of 180 at each
  facility where you enter mail
• Optional aspects of a discount mailing (use of
  permit imprints, business reply mail, or mailing
  endorsements) may require additional fees
• Requires additional documentation be submitted
  with mailing to identify work share

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What Is the PostalOne!? System?

• USPS Information Management System
• Supports business processes of the Business Mail
  Entry Unit (BMEU) verifying, accepting paying
  postage for your bulk business mail
• Designed to transform the business mailing
  experience to an Internet (Web-based) process by
  offering a suite of electronic features
  services
• Centralized payment processing
• Electronic document processing
• Online account mailing information

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What Does PostalOne! Do?
Presents Mailing Documents
Automates Postage Payment Processing
Facilitates Drop Shipment Scheduling
Provides Account Access Mailing Information
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What Is Available?

• Available Features
• Electronic mailing documentation, automated
  postage statement processing online account
  access
• Online account management automated drop
  shipment processing

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What Are the Benefits?
Eliminates Hardcopy Paperwork
Benefits
Improved Service with Automated Processes
Offers Centralized Payment Options
Mailing Information
Integrates Business Functions
PostalOne!

• Online Process Management
• Mailing Activity
• Payments
• Plan Schedule
• Mailing Quality Feedback

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What Exactly Is Centralized Payment?

• Electronic postage payment system that provides
  a centralized, convenient, and cost-effective
  way to fund their account
• ACH credit/Fed wire (trust account)
• ACH debit
• Electronic alternative to presenting checks and
  cash for postage and fees at multiple post offices

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How Can You Send Information?

• Structured approach to electronic documentation
  and postage that offers options for all mailers
• Mail.dat
• File-based electronic exchange
• Web Services
• Form-based electronic exchange
• Postage Statement Wizard
• Postage statements online
• Allows Mailer to choose the one best suited for
  them

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Mail.dat

• Mail.dat is an industry controlled specification
  managed by IDEAlliance, a non-profit organization
  that requires membership
• IDEAlliance provides governance necessary to
  standardize information protocols
• A comprehensive supply chain relational data
  file
• Normally used in high volume, complex preparation
  schemes

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Mail.dat Process
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Web Services

• USPS controlled specification that requires no
  fee for use
• Leverages mature XML technology
• Enables mailer to convert data outputs to
  electronic forms to submit to USPS
• Enables mailer to develop own browser look
  feel
• Enables dynamic messaging to facilitate
  automating processes

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Web Services Process
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Postage Statement Wizard

• Online tool that allows access to USPS forms
  via any desktop browser
• Supports postage statements
• Complete form submit online

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Benefits

• Eliminates hardcopy Postage Statements
• Reduces wait times
• Provides access to financial historical
  information
• Provides reports

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Postage Statement Wizard Process
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Facility Access Shipment Tracking (FAST)
FAST

• Simplified Scheduling Processes
• Electronic options providing mailing information
• Improved Operational Efficiency
• When postal facilities understand customer
  requirements ahead of time, appointment slots can
  be offered based on capacity
• Encourages Timely, Accurate Appointments
• Mailers who provide accurate content details and
  arrive on time will have the widest selection of
  appointment slots

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Electronic Mail Improvement Report (eMIR)

• Replaces old hardcopy PS Form 3749
• Web-enabled business process that
• Identifies issues impacting efficient processing
  of business mailings
• Informs process owners of identified deficiencies
  and impacts to mailing efficiency
• Improves business processes through information
  management and reporting capabilities

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Accessing eMIR

• Provides visibility to mail owners/preparers with
  reported problems
• Log into PostalOne!
• Click on Reports and then click the link to eMIR

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Feedback Resolution
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Feedback Resolution
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How Can You Get PostalOne! Access?
POSTAGE STATEMENT WIZARD (PSW)
Contact your local BMEU
If you are a
Mail Owner
Complete 1357 C Customer Request for Web Access
Mail Preparers
Complete Welcome Kit User agreement (i.e.
participation, data exchange) Site
Administrators Designation Form 1357-C
Customer Request for Web Access
BMEU will forward documents to the Area /
District PSW Coordinators for processing
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How Can You Get PostalOne! Access?
Mail.dat / Wizard Web Service

• Complete the online application and submit it
  electronically. http//www.usps.com/postalone/howt
  o.htm
• PostalOne! Customer Care Center will process
  your application and send a Welcome Kit to the
  email address you provide. Contact them at 1-
  [phone]
• Welcome Kit will contain additional forms
  requiring signatures

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Resources for Additional Information

• PostalOne! www.usps.com/postalone/howto.htm
• Mail.dat www.usps.com/postalone/guides.htm
• IDEAlliance www.idealliance.org
• Web Services
• www.usps.com/postalone/guides.htm
• Postage Statement Wizard www.usps.com/forms/posta
  gewizard.htm

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Questions?