Sidney-Pacific 2003-2004 House Government Afternoon Session Offices

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Sidney-Pacific2003-2004 House GovernmentAfternoo
n SessionOffices

• May 31, 2003 - Endicott House

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Office of Resources

• May 31, 2003 - Endicott House

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Office of Resources

• Goals of office
• Handbook of resources
• Policies over resources
• Recruiting
• Events

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Goals of Office

• Make residents aware of resources available
• Make residents know who to contact and make those
  contact info readily available
• Bulletin board on line maintain a list of
  issues raised, keep track of issues resolved,
  discussion groups
• Orientation guide incorporate office info

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Handbook of Resources

• Online list of resources keeps track of all
  resources, up to date
• Policies over resources
• Whos responsible for what one page Idiot
  guide
• When things are broken - follow guidelines,
  standard format, protocol

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Events

• Sponsor, subsidize, advertising
• Flow chart, check lists, on how to get things
  done.

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Roles and Responsibilities

• To building and to fellow officers
• Support to others in using resources
• Visible signs on officer contact info,
  standardized template for all resources

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Recruiting

• Work with publicity chair
• How? on signs, posters, maintain contact list
  of attendees at events, SP- TV, survey during
  orientation, bulletin boards
• Master orientation event where everybody comes
• One dedicated board for government event
  highlights
• Advertise s-p.mit.edu

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Office of Residential Life

• May 31, 2003 - Endicott House

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Office of Residential Life

• Goals
• Orientation
• Events
• Recruitment
• Retain the recruited

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Goal

• Be most visible among the residents
• Provide the means for creating a community
• Parties
• Cultural events
• Outings
• Athletics
• Attempt to create traditions

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Orientation

• Make plans in early June.
• Recruit early
• Variety of events
• Cross dorm activities
• Social
• Athletic
• Cultural

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Events

• Outing events
• Cultural events
• Treasure hunt
• MFA trip
• BBQs and Dance party

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RecruitmentRetaining the Committee

• Start early
• Hand out the tasks early and set deadlines
• Keep up to date with the progress
• Train the recruited residents
• Keep a list of the committee members on the web
• Make this list visible
• Acknowledge their help
• Create a reward mechanism
• Resident points
• Gift Certificates

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Teamwork

• Close working relationship with
• Office of Resources
• Facilitate the organization of events
• Have Access to the available resources
• Office of information
• Publicity
• Office of President
• Sponsorship
• Hall Councilors
• Informing residents on a more personal basis

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Hall Councilors

• May 31, 2003 - Endicott House

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Hall Councilors

• Block party
• Weekly or biweekly hall study breaks
• Rotating events between floors (2 HCs at a time
  organize a weekly party on their floor 7 week
  cycle of inter-floor activities)
• Hall contests
• Offer incentives to attend events
• Pooling of resources
• Buying common stuff
• Hall events section in S-P Anno (master hall
  event list)

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Accessibility/Personalization

• Contact new residents before the school year
  starts
• Help people move in
• Force the residents to meet HCs by having them
  pick up lease from HCs
• Knocking on doors?
• Send personalized emails?
• Calling your residents/leaving messages?
• Database of students birthdays
• Delegate small responsibilities to residents

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Accessibility/Personalization

• Office hours
• Mailboxes for suggestions
• Bulletin boards (next to elevators)
• Central bulletin board with pictures,
  announcements

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Role as Representatives

• Know about complaints and get feedback from other
  officers
• Reforming decision making process in House
  Council to account for democratic process
• Agenda items
• Time frames
• Monthly hall business meetings

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Recruitment

• Keeping residents informed
• Make use of bulletin boards
• Supporting other committees