KIDS Q

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KIDS QATEST, EOYA, Planned Changes

• Ted Carter
• Data Manager
• KSDE

Kateri Grillot IT Trainer KSDE
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Overview

• What we will cover in this presentation
• KIDS 07-08 TEST Records
• Review info from Submission Details Doc
• Questions and Answers
• KIDS 07-08 EOYA Records
• Review info from Submission Details Doc
• Questions and Answers
• KIDS Planned Changes for 2008-2009
• Review current list
• Discuss other suggestions

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TEST

• Purpose
• gathering data for pre-slugging and distributing
  paper State assessments
• generating CETEs testing rosters for State
  assessments for both paper/pencil and KCA
• gathering demographic and program data for
  accountability and performance

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TEST

• Submission Window
• September 1st, 2007 June 13th, 2008.
• Data should be current as of the date of
  submission.
• The pre-slugging cut-off dates for paper
  assessments
• October 18, 2007 Writing (early)
• January 18, 2008 Reading, Mathematics, KELPA
• February 18, 2008 Science, Social Studies,
  Writing (late)
• Note Writing is a local district option this
  year

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TEST

• Who to Submit
• All students who are eligible to take State
  assessments.
• TEST records sent by 4/14/08 will allow the
  student to take reading and mathematics online
• TEST records sent by 5/9/08 will allow students
  to take science and social studies online
• TEST records do not need to be submitted to KIDS
  for students to take Formative Assessments.

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TEST

• Who Submits
• The AYP/QPA School (D2) or
• The Attendance School (D17)
• In cases where both the D2 and D17 buildings
  submit TEST records for the same student for the
  same test subject, then the record submitted by
  the AYP/QPA School (D2) will be used and the
  record submitted by the Attendance School (D17)
  will be ignored.

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TEST

• Required and Optional Fields
• See TEST Submission Details Document
• http//kids.ksde.org/Default.aspx?tabid100

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TEST

• Report(s)
• Available for State Assessments
• Students who have been submitted to KIDS with a
  TEST record.
• All students submitted with this school listed as
  the AYP school
• Students for whom an EXIT record or C code (for
  a specific subject area) has been submitted will
  be removed/omitted from this report.
• Available for five types of assessments PDF,
  Online, Paper and Pencil, KELPA, and Alternate.

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TEST

• What records will be used
• A students most current TEST record by AYP/QPA
  school and test subject will be used for
  assessments and for AYP/QPA accountability.

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TEST

• The Attendance School Field (D17)
• used to determine where to send pre-slugged paper
  assessments and where students will physically
  take KCA (computerized) assessments
• A student will not be able to take a
  computer-based assessment (KCA) without a TEST
  record in KIDS listing the school where he/she is
  taking the test as the Attendance School in D17.

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TEST

• Paper and Pencil
• students can take paper-and-pencil assessments
  without a TEST record having been submitted to
  KIDS (by using blank assessment forms)
• However, the assessment results will not be
  counted for AYP/QPA accountability until a TEST
  record has been submitted.
• Students who do not have a TEST record submitted
  to KIDS for the AYP school listed on the form
  will count against the school for participation
  and/or performance.

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TEST

• For students taking multiple assessments, a
  school can submit
• Separate TEST records for each subject OR
• One TEST record that includes information for all
  exams OR
• A combination of the two

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TEST

• If a school/district submits a TEST record for a
  student early in the year and that students
  demographic and test information does not change,
  then the school/district does not need to submit
  any other assessment information to KIDS for that
  student.

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TEST

• If a TEST record is submitted for a student and
  that students demographic and/or test
  information changes before the assessment is
  taken, then another TEST record must be submitted
  for that student in order to correct / update the
  information.

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TEST

• Opportunity to Learn (OTL)
• Reading and mathematics
• Opportunity to retest if the student fails to
  score proficient (meets standard or above)
• Students in grades 9-11 can test once per
  semester, but the students testing in a content
  area is complete once the student has
• scored proficient in that particular (reading or
  math) content area
• tested twice in the that particular content area
  in the same school or
• been included in an AYP cohort
• If a student is retesting at the same AYP school
  and in the same grade level a new TEST record
  need not be sent unless the students demographic
  information has changed.

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TEST

• TEST records for OTL
• 9th, 10th and 11th grade students
• If a school has some students that it does not
  intend to test or does not believe it needs to
  test, it should submit the TEST records for those
  students without any test subjects indicated.
• CETEs OTL reports will then provide information
  regarding whether or not that student must be
  tested, is eligible to test, or is complete.
• If the student DOES need to be tested in a
  particular subject, then the school can submit a
  new TEST record for the student with the
  appropriate test subject(s) and test type
  indicated.

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TEST

• Different AYP schools can submit TEST records for
  the same student.
• If an AYP School or district submits a TEST
  record with an AYP school in D2 that does not
  match the AYP School listed in Assignment, the
  school or district will need to claim that
  student to process the TEST record
• This will not have any negative effects on the
  losing schools TEST record for the student.
• If the losing school is the primary AYP school
  for this student, they may claim the student back
  via an ASGT record after testing, or wait and
  claim the student back via an ASGT or ENRL record
  at the beginning of next year.

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TEST

• Grouping indicators (fields D62 D71) submitted
  on TEST records by
• January 18, 2008 for reading, math, and KELPA
• February 18th for science and social studies
• will be used by CETE to organize the
  distribution of assessments.
• Grouping indicators included on TEST records as
  of May 20, 2008 will be used by CETE for
  reporting assessment results to the school.

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TEST

• In order to clear a particular test subject sent
  via a previously-submitted TEST record, send a
  new TEST record for that student with a C code
  in that test subject field.
• Because the C code is specific to a test
  subject area, submitting a C code for a
  particular subject would not impact the rosters
  of any other assessments for which the student is
  registered.

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TEST

• Submitting a TEST record with a C value for an
  assessment that has already been started or has
  been completed by the student in question will
  NOT serve to remove that students assessment
  results from calculations.
• Submitting a TEST record with a blank value in a
  test subject field that previously contained a
  value will not remove a student from the test
  roster for that subject.

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TEST

• The C code should not be confused with the
  submission of EXIT records to KIDS.
• EXIT records are submitted for students who have
  moved out of the school or district and are no
  longer attending the school at all.
• Submitting an EXIT record to KIDS will remove a
  student from the schools roster for all test
  subjects (depending on the exit and school entry
  dates for that student) unless the student has
  already completed a particular exam.
• A C code submitted in 1 or more test subject
  areas on a TEST record does not replace the
  submission of EXIT records for students who move,
  dropout, transfer, etc. during the course of the
  school year.

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TEST

• Special Circumstances (SC) codes are codes used
  to account for students who were in
  testing-eligible grades but were not tested by a
  particular AYP school.
• In 2008, the SC codes that could previously be
  applied for students who moved during the testing
  window will no longer be available instead,
  EXIT records must be submitted for all students
  who move/transfer out-of-district before and
  during the assessment windows.

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TEST

• It is essential that D21 (School Entry Date) be
  updated and reported accurately for students that
  move within a district as well as to a different
  district during the school year, since this date
  will be used to determine which students will be
  included for participation and/or performance in
  accountability calculations.

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EOYA

• Purpose
• Collecting attendance, membership, and truancy
  data for all students who were enrolled at the
  AYP school at any point during the school year.

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EOYA

• Submission Window
• May 2, 2008 through June 13, 2008.
• The student data that is submitted for EOYA
  should be current as of the last day of school.

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EOYA

• Who to Submit
• All students (both active and inactive) who were
  enrolled at the AYP school at any point during
  the year.

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EOYA

• Who Submits
• The AYP school should submit EOYA records for its
  active and inactive students.

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EOYA

• Required and Optional Fields
• See EOYA Submission Details Document
• http//kids.ksde.org/Default.aspx?tabid100

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EOYA

• Reports
• Individual Student Attendance Ratio Report days
  in attendance figures, the days in membership
  figures, and the attendance ratio (days in
  attendance/days in membership) for each
  individual student.
• Attendance Rate Report (by school or district)
  Attendance Rate sum of all days in attendance /
  sum of all days in membership.
• Truancy Count Report this school- level report
  will list all students reported as truant
  (non-blank value) in KIDS field D26 for EOYA.

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EOYA

• Reports (continued)
• Dropouts This report lists any students from
  the previous school year with the users school
  or district listed as the AYP school, and any
  EXIT record with an EXIT/Withdrawal code that
  counts as a dropout for the calculation type
  selected from the dropout menu.
• The AYP Drop-Out Percentage Report Dropout
  total number of dropouts reported / September
  20th enrollment count. All students submitted on
  EXIT records from October 1 of the current school
  year to September 30 of the following school year
  with EXIT codes 9, 14, 16, or 17.

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EOYA

• Submitting records for students who have moved to
  another AYP school will not result in the student
  being claimed back by the previous school (since
  no Download Assignment file will be generated in
  KIDS)

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EOYA

• Multiple AYP schools may need to report
  attendance information for the same student for
  EOYA (if that student has moved during the year).
  
• Each school would include the appropriate days in
  membership and attendance for that school.

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EOYA

• D20 Virtual Education Student.
• Whether the student has been a virtual education
  student at the current AYP school at any point
  during the current school year.
• Address information is not required for EOYA.
• Refer to the Virtual Education Student Guidelines
  document (posted at http//kids.ksde.org under
  Documents) for additional virtual education
  student submission tips.

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EOYA

• D24 and D25 Cumulative Days in Membership and
  Attendance
• Total cumulative days in membership/attendance
  for the year.
• If a student leaves a school and comes back,
  these fields should represent the membership and
  attendance for both times the student was
  enrolled.

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EOYA

• D26 Truant Student.
• This field is a yes/no field asking whether a
  student has met the State-definition of truant
  at any point during the year.
• Truant is operationally defined as 3
  consecutive unexcused absences, 5 unexcused
  absences in any semester, or 7 unexcused absences
  in any school year (whichever occurs first).
• Local LEA policies on what an unexcused absence
  is determine which students meet the
  State-definition of truant.

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EOYA

• D38 Qualified for 504.
• Students who are qualified for 504, not for
  students who are currently on a 504 plan.
• All students who have a primary or secondary
  exceptionality other than gifted should be coded
  in this field as (1) Currently a 504 Qualified
  Student in KIDS.

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EOYA

• D47 Technical Education Student.
• Report all students who are traditional Technical
  Education Students
• Also report a specific program area for each
  nontraditional Technical Education Student.
• For more information, see the KIDS File
  Specifications Document (posted at
  http//kids.ksde.org under Documents).

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EOYA

• D58 Served with At-Risk Funds.
• The purpose of this field is to find out how the
  State and federal At-Risk money, which many
  schools have, is being distributed/used.
• Schools will report only those students who have
  been served with At-Risk funds during the current
  school year (July 1, 2007 through June 30, 2008),
  not students who were served in previous years.

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Planned Changes

• The most important thing to know about planned
  changes for next year
• There arent very many at all.

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(No Transcript)
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Planned Changes

• New Fields
• Refugee Field
• EOYA
• KELPA Grouping Indicators
• TEST

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Planned Changes

• Omitted Fields
• (D18) Second AYP/QPA School Identifier
• (D19) Second AYP/QPA Subject Code

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Planned Changes

• Changed Fields
• (D30) Exit/Withdrawal Type
• Add footnote to Allowable value 6 This code
  includes students who leave the formal education
  system to continue a religious community-based
  education (i.e. Amish).
• Revise the description for Allowable value 12
  Student expulsion (or long-term suspension)

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Planned Changes

• Changed Fields (continued)
• (D31) Special Circumstances Transfer
• Option 1 Change description to read
  Transfer using Title 1 school on improvement
  choice provision
• (D39) Migrant Status
• Option 2 Change description to read Not
  currently a Migrant student but has been at some
  time during this school year

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Planned Changes

• Changed Fields (continued)
• (D40) Residence of Homeless Student while
  Homeless
• Option 1 Change description to read
  student doubled up (e.g., with relatives, living
  with another family)
• Option 4 Change description to read
  student stayed in shelters, transitional
  housing, or is awaiting foster care
• Option 5 Change description to read
  student was unsheltered (e.g. car, parks,
  campgrounds, temporary trailer, or abandoned
  buildings)
• Eliminate options 3, 6, and 7

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Planned Changes

• Changed Fields (continued)
• (D41) ESOL/Bilingual Program Entry Date
• The first sentence should read, "The date an
  English Language Learner (ELL) qualifies for
  services in an English for Speakers of Other
  Languages (ESOL)/Bilingual Program.
• (D44) ESOL/Bilingual Program Participation Code
• Option 4 Change description to read
  Monitored ESOL student (status after scoring
  proficient on KELPA or other English language
  proficiency test for two consecutive years).
  Students may only be listed as monitored status
  for two years after they stop receiving ESOL
  services.

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Planned Changes

• Changed Fields (continued)
• (D45) ESOL/Bilingual Program Ending Date
• In the File Specifications, add this statement
  after the first sentence "Students exit the
  program when they score fluent in all domains and
  the total score for two consecutive years."
• New Business Rule D45, if present, must be lt
  two years prior to the record submission date.

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Planned Changes

• Changed Fields (continued)
• (D49) Title 1 Participation
• Option 1 Change description to read Yes,
  is currently receiving Title I services. (In a
  Title I schoolwide, all students should have a
  1.)
• (D52) Title 1 SES Provider
• Increase field length from 13 to 18
• The following providers need to be added
• 14 ABC Tutors
• 15 Catapult Online
• 16 Education Station, LLC
• 17 JFL Enterprises d.b.a. Failure Free Reading
• 18 Reach for Tomorrow

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Planned Changes

• Changed Fields (continued)
• (D62 D71) Grouping Indicator
• Expand the record length for the optional
  grouping fields from 25 characters to 50
  characters.
• (D72 D80) Assessment Fields
• Adding Braille and large Print options into the
  existing test type fields (D72 D80) where
  applicable.

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Planned Changes

• Assignment Screens
• Matching Engine Upgrade
• SSN Matching Results
• Cosmetic Changes