Simon Protano FinstSMM DSA ADI

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Presentation to
IOSHMerseyside Branch
Driving on Company Business
3rd April 2007
Presented by Simon Protano FinstSMM DSA
ADI National Business Manager
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The Law
Two sets of law apply to work-related road
safety.

• Health and Safety law focuses primarily (but not
  exclusively) on the duties of employers to
  establish safe systems of work. Key duties
  include undertaking risk assessments and having
  in place HS management systems to ensure safe
  systems of work. The HSE Guide, "Driving at Work"
  makes it clear that "health and safety law
  applies to on-the-road work activities and the
  risks should be effectively managed within a
  health and safety system".

• Many company car drivers cover a lot of miles so
  it is important to introduce safe driving
  policies to protect them and other road users.
  Employers should assess occupational road risk in
  the same way as they would other workplace risks
  to health and safety and manage the risks
  involved.

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Balance of ResponsibilityWork related road
safety is a shared responsibility between
employer and employee.

• Road Traffic law is concerned mainly with
  individual driver behaviour and the vehicle
  owner.
• The threat of employers being prosecuted for road
  accidents involving their employees is now more
  likely as official records are kept of
  work-related road crashes.
• Road Traffic Act 1988 - Employers Duty of Care -
  Using, Causing or Permitting
• Corporate manslaughter

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Why is there a spotlight on this issue?

• Work related crashes account for one third of
  all accidents and cause 20 fatalities and 250
  serious injuries per week

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What do you need to do?
Vehicle
Driver
Journey
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NCAP Rating
Corporate Social Responsibility
Does the vehicle protect the occupant and other
road users?
TYRE Checks
Should Managers conduct periodic checks?
Vehicle
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Performance

• Agree minimum standards
• Equivalent to those for company vehicles

Vehicle
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Private/Company

• Remember that by adopting a cash for cars
  policy does not absolve employers from their Duty
  of Care

Occasional Own Car Use
Specify a maximum distance e.g. 100 mile return
trip
Consider using a hire car?
Vehicle
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Insurance / MOT / VED

• Remember it is an offence under Road Traffic Act
  to cause or permit a person to drive a vehicle
  that is in a dangerous condition or without valid
  insurance

How often are checks?

• Yearly checks

• Spot checks

3 Types of Business Insurance- Class1
pre-arrange appointment i.e. doctor Class 2 Other
employees to drive private car Class 3 Travel to
different locations money to gain i.e. Sales
people
Vehicle
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Licence checks
Only 54 employers check licence validity
Checks should be carried out every ? months
Line Manager Checks
DVLA Checks
Driver
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Medical
70 of drivers said they were not offered any
sort of medical check
Eye Sight
64 of drivers not offered basic eyesight check
Driver
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Assessment
Driver
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Training
More Skillful Driving force Improved Economy -
around 5 Less Downtime for maintenance
repairs Reduced Accident Related Costs Reduced
Insurance Premiums Improved Company Image Reduced
wear tear - clutches, tyres and brakes Added
Protection from Litigation
75 of Employers offer no risk assessment or
training
Driver
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• Accident investigation

Whos Fault is it any way?
Driver Error
Condition of vehicle
Can you prevent repeat occurrences
Driver
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Driving hours
No driver should be required to drive
continuously for more than ? hours
Set Clear In-House limits for unbroken driving
hours
Journey
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• Time of day

Thousands of crashes are caused by tired
drivers. They are most likely to happen

• Monotonous roads - such as Motorways
• Between 2am and 6am
• After having less than normal sleep
• After drinking Alcohol
• If taking Medicines

Journey
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• Planning

Consider is the journey really necessary?
Travel by Train
Travel by Plane
Video Conferencing
Journey
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SaFED Government Funded Training
Driver CPC 2008 PCV 2009 LGV

• The least popular (but potentially most
  effective) method to improve the safety of
  corporate drivers would be to make fleet managers
  more personally liable, as more than two thirds
  of fleet managers said they would do more to
  improve safety if they were personally liable.

Future Safety Initiatives
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Young drivers are twice as likely to die in a
road crash when carrying passengers of their own
age with one young passenger making an accident
twice as likely, two or more making it five times
as likely.
IAM Fleet is committed to reducing this fact and
is therefore proud to announce that if a half-day
On-Road Training Session a further Half Day will
be offered for ONLY 60 vat for up to 2
delegates under 25 years of age.
Young Driver Development Course
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• Thank You For Your Time
• Please Feel To Ask Any Question
• Please Have A Safe Journey

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